Program Associate The Program Associate plays a vital role in supporting the effective administration and quality assurance of academic programs. This position is responsible for a range of essential functions that ensure the smooth operation of program delivery, the integrity of academic records, and compliance with institutional and regulatory standards. The Program Associate will report to Programme Head of BITS Design School. Key Responsibilities: Academic Document Management: Oversee the creation, maintenance, updating, and adherence to standards for all essential academic documents (course outlines, syllabi, program structures, calendars, handbooks). Record Management: Efficiently manage the archiving and retrieval of academic records through organized systems for easy access and long-term preservation. Faculty Collaboration: Work closely with faculty and departments to gather, organize, and update documentation, ensuring alignment with program needs. Semester Commencement Support: Assist in planning and executing activities for the start of each semester, including schedules, resources, registration, and orientation. Quality Assurance Support: Contribute to the development, implementation, and monitoring of academic quality assurance, including data collection and reporting. Audit and Credit Mapping: Coordinate academic audits and reviews and ensure accurate maintenance of the course credit mapping database. General Academic Support: Provide administrative support to academic committees and meetings, including preparing agendas, minutes, and follow-up on action items. Assist in the preparation of academic reports and presentations. Support the implementation of academic policies and procedures. Contribute to the continuous improvement of academic processes and systems. Undertake other academic-related tasks as assigned Programme Head. Manage reimbursements, departmental purchases, track expenses, and coordinate with finance for timely payments to vendors and visiting faculty. Oversee studio spaces, equipment, and supplies, coordinating with IT and facilities for resource availability. Book rooms, studios, and labs for classes and events. Manage faculty contracts, timesheets, documentation, and support timely grade submission. Note: The responsibilities outlined in this job description are not exhaustive and may be subject to change based on the evolving needs of the organization and the program. Qualifications and Experience: Bachelor’s or Master’s degree in any relevant discipline. Minimum of 3-5 years of relevant experience in academic administration, preferably within a design or higher education institution. Proven experience in academic documentation management, academic quality assurance processes, and credit mapping. Familiarity with academic regulations, quality assurance frameworks and best practices in higher education. Strong understanding of academic programme structures and credit systems. Excellent organizational, analytical, and problem-solving skills. High level of accuracy and attention to detail. Strong written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Ability to work independently and as part of a team. Ability to handle confidential information with discretion. Desired Skills: Experience with Learning Management Systems (LMS) and other academic software. Knowledge of design education principles and practices. Familiarity with data analysis and reporting tools. Show more Show less
About the Opportunity: BITSDES is a world-class centre of learning for design under the aegis of BITS Pilani, an Institution of Eminence. We are looking to hire a Graphic Designer + Video Editor with basic photography and videography skills to join the marketing team. Job Summary: The role will be responsible for designing visual concepts, creating digital and print graphics, and basic video editing and packaging for our social platforms, website, and marketing campaigns. It will report to the Head of Marketing, BITSDES and work in close coordination with members of the marketing team. Job Responsibilities* Develop creative concepts and designs for digital and print media, including social media, websites, brochures, etc. as per the brief. Edit video content for social media, YouTube, website, and marketing campaigns. Conduct on-campus video and photo shoots on mobile phone and/or institution equipment. Communicate with printers and other vendors to ensure quality of the final product. Manage multiple projects simultaneously, meet deadlines, and work collaboratively with stakeholders. Qualifications, Skills & Experience: Should have received formal education for a minimum of 5 years in visual/graphic design. At least three years of experience in graphic design and video editing. Proficient in using Adobe Creative Suite, especially - Photoshop, Illustrator, Premiere Pro. Should have basic photography and videography skills, understand DSLR/mirrorless camera functions and be able to shoot in manual mode. You must have an online portfolio – on Behance, Dribbble, or other website. Please share that along with your resume. You must be willing to travel to our campus at Kalyan, District Thane. This is an on-site position and we do not offer work from home. Nature of engagement: On contract for one year, extendable thereafter. *Job responsibilities stated are not to be taken as an exhaustive statement of duties. You may be required to perform other job-related duties as necessary.
As a Graphic Designer + Video Editor at BITSDES, a world-class centre of learning for design under the aegis of BITS Pilani, an Institution of Eminence, you will be joining the marketing team. Your primary role will involve designing visual concepts, creating digital and print graphics, basic video editing, and packaging for social platforms, website, and marketing campaigns. Reporting to the Head of Marketing, BITSDES, you will closely collaborate with other members of the marketing team. Key Responsibilities: - Develop creative concepts and designs for digital and print media, including social media, websites, brochures, etc. based on the provided brief. - Edit video content for social media, YouTube, website, and marketing campaigns. - Conduct on-campus video and photo shoots using mobile phone and/or institution equipment. - Coordinate with printers and vendors to ensure the quality of the final product. - Manage multiple projects simultaneously, meet deadlines, and work collaboratively with stakeholders. Qualifications, Skills & Experience: - Minimum of 5 years of formal education in visual/graphic design. - At least three years of experience in graphic design and video editing. - Proficiency in using Adobe Creative Suite, especially Photoshop, Illustrator, Premiere Pro. - Basic photography and videography skills, understanding DSLR/mirrorless camera functions, and ability to shoot in manual mode. - Possession of an online portfolio on Behance, Dribbble, or another website is mandatory. Please share it along with your resume. - Willingness to travel to the campus at Kalyan, District Thane, as this is an on-site position with no work from home option. Nature of Engagement: - On contract for one year, with the possibility of extension. - Job responsibilities mentioned are not exhaustive, and you may be required to perform additional job-related duties as needed.,