Billing Executive

The Billing Executive is responsible for managing the company’s billing operations efficiently and ensuring accuracy in financial transactions. This role involves generating invoices, handling purchase bills, preparing e-invoices and e-way bills, managing daily cash flow, creating sales quotations, and reporting to the Head of Department (HOD). The ideal candidate should have strong attention to detail, proficiency in billing software, and excellent organizational skills.

Key Responsibilities:

Generating Sales Bills:

• Prepare accurate sales invoices for customers based on purchase orders and sales agreements.
• Ensure that all invoices include correct details such as item descriptions, quantities, prices, tax calculations, and payment terms.
• Verify and cross-check invoices to prevent errors and discrepancies.

Entering Purchase Bills:

• Record supplier purchase bills accurately into the company’s financial system.
• Verify purchase invoices against purchase orders and delivery receipts to ensure accuracy.
• Ensure timely payment processing for vendors as per the agreed terms.

Preparing E-Invoices & E-Way Bills:

• Generate e-invoices in compliance with government tax regulations and ensure proper documentation.
• Prepare and issue e-way bills for transportation of goods as per regulatory requirements.
• Maintain records of e-invoices and e-way bills for auditing and compliance purposes.

Handling Daily Cash Transactions:

• Manage the company’s daily cash flow, including receiving and disbursing cash payments.
• Maintain accurate records of cash transactions and ensure they match with daily sales and purchase data.
• Reconcile cash balances at the end of the day and report discrepancies, if any.

Preparing Sales Quotations for Customers:

• Create detailed sales quotations based on customer requirements and pricing policies.
• Ensure that quotations include product/service details, pricing, discounts, taxes, and payment terms.
• Share quotations with customers and follow up for approvals or modifications.

Sharing Daily Reports with the Head of Department (HOD):

• Compile and send daily reports summarizing billing activities, cash transactions, outstanding invoices, and sales quotations.
• Highlight any discrepancies, pending payments, or urgent issues that require management attention.
• Maintain proper documentation of all reports for future reference and audits.

Skills & Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred).
• Proven experience in billing, invoicing, or financial record-keeping.
• Proficiency in accounting software and MS Office (Excel, Word).
• Strong attention to detail and numerical accuracy.
• Excellent organizational and time-management skills.
• Knowledge of GST, e-invoicing, and e-way bill regulations is an advantage.

Job Types: Full-time, Permanent

Pay: ₹14,000.00 - ₹16,000.00 per month

Benefits:

• Health insurance

Experience:

• total work: 1 year (Required)

Work Location: In person

Expected Start Date: 01/08/2025