Billing And Planning Engineer

Job Summary

The Billing and Planning Engineer is a critical dual-role position responsible for managing both the project schedule (Planning) and the financial documentation and claims (Billing). The primary goal is to ensure projects are executed on time, within budget, and that all financial and contractual obligations are accurately measured, billed, and tracked.

Key Roles & Responsibilities

A. Planning and Scheduling

1. Project Scheduling:

   Develop, maintain, and update detailed project work breakdown structures (WBS), master schedules, and look-ahead plans using project management software (e.g., Primavera P6, Microsoft Project).

2. Progress Monitoring:

   Continuously monitor and track the project's physical progress against the baseline schedule. Identify critical path activities and potential bottlenecks.

3. Reporting:

   Prepare daily, weekly, and monthly progress reports (DPR, WPR, MPR) highlighting key achievements, delays, and critical path analysis. Present updates to the project management team.

4. Resource Planning:

   Collaborate with the site team to forecast and plan resource requirements, including manpower, materials, and equipment, to ensure timely availability.

5. Delay Analysis:

   Analyze and document reasons for any schedule variances or delays, proposing and implementing corrective action plans to recover lost time.

6. Coordination:

   Coordinate with various functional teams (Design, Procurement, Construction) to ensure alignment and timely completion of inter-dependent activities.

B. Billing and Quantity Surveying

1. Bill Preparation (Client Billing):

   Prepare, verify, and submit accurate Running Account (R.A.) and Final Bills to the client or consultant in accordance with the contract terms, specifications, and verified site measurements.

2. Subcontractor Billing:

   Scrutinize, verify, and process subcontractor and vendor bills/invoices by meticulously checking measurements, work executed, and adherence to agreed-upon work orders and specifications.

3. Measurement & Certification:

   Take-off and verify quantities from drawings and on-site measurements. Prepare detailed Measurement Sheets (M-Books) and ensure they are certified by the relevant authority/client.

4. Cost Control & Tracking:

   Track project expenditure against the budget and prepare cost variance reports. Monitor and control material consumption.

5. Extra Items & Variation Claims:

   Identify and prepare detailed rate analysis and documentation for variations, extra work items, or claims arising from scope changes, design modifications, or unforeseen site conditions.

6. Material Reconciliation:

   Conduct periodic reconciliation of major construction materials (e.g., cement, steel, aggregates) to track theoretical consumption versus actual site usage and account for material wastage.

7. Documentation:

   Maintain a robust and organized filing system for all billing, planning, contractual correspondence, and quantity records (BOQs, drawings, work orders, payment certificates).