Title: Standard Operating Procedure for Office Coordinator Purpose Define the role and responsibilities of the office coordinator. Ensure smooth and efficient office operations. Scope This SOP applies to the office coordinator and their duties within the office. Responsibilities Describe the key responsibilities of the office coordinator, such as: Managing office supplies inventory and ordering when necessary. Coordinating office maintenance and repairs. Handling incoming and outgoing correspondence (emails, calls, mail). Scheduling meetings and appointments. Assisting in organizing office events and functions. Liaising with vendors, clients, and visitors. Maintaining office records and databases. Procedure Outline step-by-step procedures for various tasks: Office Supplies Management: Check inventory levels regularly. Create purchase orders for needed supplies. Receive and inspect deliveries. Update inventory records. Office Maintenance: Log maintenance requests. Coordinate with maintenance staff or vendors. Ensure timely completion of repairs. Correspondence Handling: Monitor emails, answer or redirect inquiries. Manage incoming and outgoing mail. Document and distribute messages as required. Meeting and Appointment Scheduling: Use calendar software or tools to schedule appointments. Send meeting invitations and reminders. Arrange meeting rooms and necessary equipment. Event Organization: Collaborate with the team to plan events. Arrange catering, venue, and logistics. Manage RSVPs and event follow-ups. Communication and Liaising: Maintain a professional demeanor in all communications. Coordinate with vendors, clients, and visitors effectively. Provide necessary information and assistance. Record-Keeping: File and organize documents and records appropriately. Maintain databases or spreadsheets accurately. Communication Specify communication channels within the office: Reporting structure (supervisor, team, etc.). Preferred communication methods (email, in-person, etc.). Emergency communication protocols. Performance Metrics Define key performance indicators (KPIs) to evaluate the office coordinator's performance, such as: Timeliness in supply management. Accuracy in scheduling and correspondence handling. Efficiency in event organization. Feedback from team members and stakeholders. Training and Updates Specify any training required for the office coordinator role. Regularly update SOP according to changes in procedures or tools used. References Include any relevant documents, forms, or tools necessary for the role. Job Types: Full-time, Part-time Schedule: Day shift Language: Hindi (Preferred) English (Preferred) Work Location: In person
Manage the schedule for all company conference and meeting rooms, ensuring that executive meeting needs are always met Ensure that all company-wide internal correspondence is distributed as paper memos and also posted on the company intranet Maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary Coordinate and plan company social events that take place during and after business hours Answer phones and greet and direct visitors appropriately Job Type: Full-time Pay: ₹15,000.00 - ₹20,000.00 per month Schedule: Day shift Experience: total work: 2 years (Preferred) Language: English (Preferred)
We are looking for professional basically from Hospitality industry. Preferably from Himachal area or North east Job Types: Full-time, Part-time Pay: ₹20,000.00 - ₹24,228.43 per month Schedule: Day shift Work Location: In person
We are looking for professional basically from Hospitality industry. Preferably from Himachal area or North east Job Types: Full-time, Part-time Pay: ₹20,000.00 - ₹24,228.43 per month Schedule: Day shift Work Location: In person
As the Office Coordinator, your primary role is to ensure the smooth and efficient operations of the office. You will be responsible for managing various tasks to support the office's functioning and maintain a professional environment for both internal and external stakeholders. Your key responsibilities will include managing the office supplies inventory, coordinating office maintenance and repairs, handling incoming and outgoing correspondence via emails, calls, and mail, scheduling meetings and appointments, assisting in organizing office events and functions, liaising with vendors, clients, and visitors, and maintaining office records and databases. For Office Supplies Management, you will need to regularly check inventory levels, create purchase orders for necessary supplies, receive and inspect deliveries, and update inventory records accordingly. In terms of Office Maintenance, you are required to log maintenance requests, coordinate with maintenance staff or vendors, and ensure timely completion of repairs. Correspondence Handling will involve monitoring emails, answering or redirecting inquiries, managing incoming and outgoing mail, and documenting and distributing messages as necessary. You will also be responsible for Meeting and Appointment Scheduling, using calendar software to schedule appointments, sending meeting invitations and reminders, and arranging meeting rooms and necessary equipment. When it comes to Event Organization, your role will include collaborating with the team to plan events, arranging catering, venue, and logistics, managing RSVPs, and following up after events. Effective Communication and Liaising are crucial aspects of the role, requiring you to maintain a professional demeanor in all communications, coordinate with vendors, clients, and visitors efficiently, and provide necessary information and assistance as needed. Record-Keeping is another vital responsibility, involving filing and organizing documents and records appropriately, as well as maintaining databases or spreadsheets accurately. You will need to adhere to specified communication channels within the office, follow the reporting structure, use preferred communication methods, and be familiar with emergency communication protocols. To evaluate your performance, key performance indicators (KPIs) will be used, including timeliness in supply management, accuracy in scheduling and correspondence handling, efficiency in event organization, and feedback from team members and stakeholders. Continuous training and updates will be provided to ensure you are equipped with the necessary skills and knowledge for the role. Overall, as the Office Coordinator, you will play a crucial role in maintaining the office's efficiency and professionalism, contributing to a conducive work environment for all staff and visitors.,