Back Office Executive

We are looking for a proactive, organized, and detail-oriented Backend Executive to manage vendor coordination, payment follow-ups, client communication, documentation, and day-to-day backend operations. The ideal candidate should have strong Excel skills, good communication abilities, and practical knowledge of AI tools to improve productivity and streamline workflows.

Key Responsibilities

• Vendor Coordination: Manage vendor communication, maintain vendor databases, and ensure proper documentation of vendor-related activities.
• Payment Follow-ups: Coordinate with vendors, clients, and the accounts team to track outstanding payments and ensure timely payment clearance.
• Client Coordination: Communicate with clients regarding requirements, project updates, pending information, and regular follow-ups.
• Internal Coordination: Coordinate with internal teams and management to ensure smooth workflow and timely completion of assigned tasks.
• MIS & Reporting: Prepare, update, and maintain Excel/Advanced Excel trackers, MIS reports, and operational data.
• Presentation Preparation: Create professional presentations and reports using Microsoft PowerPoint.
• AI Tools & Productivity: Use AI tools such as ChatGPT, Gemini, and Claude for documentation, report preparation, data organization, research, and daily productivity tasks.
• Backend Operations: Handle day-to-day backend activities, administrative tasks, and operational support.
• Documentation Management: Maintain accurate records of quotations, invoices, payment status, client communications, and other business documents.
• Task Tracking: Monitor pending activities, maintain follow-up schedules, and ensure timely closure of assigned tasks.
• Data Management: Ensure accuracy, confidentiality, and proper organization of company and client information.

Required Skills & Qualifications

• Graduate in any discipline; BBA, B.Com, or equivalent qualifications preferred.
• 1–3 years of experience in backend operations, vendor coordination, administration, or a similar role preferred.
• Good knowledge of MS Excel and Advanced Excel.
• Working knowledge of Microsoft PowerPoint and MS Office.
• Familiarity with AI tools such as ChatGPT, Gemini, and Claude.
• Strong written and verbal communication skills.
• Good coordination, follow-up, and time-management abilities.
• Ability to handle multiple tasks and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and coordinate effectively with different teams.

Preferred Skills

• Experience in vendor management and payment tracking.
• Knowledge of MIS reporting and data management.
• Ability to prepare professional reports and presentations.
• Familiarity with AI-assisted documentation and workflow automation.
• Experience working in a fast-paced corporate or project-based environment.

Key Performance Indicators (KPIs)

• Accuracy and timely updating of MIS reports and trackers.
• Timely vendor and client follow-ups.
• Proper maintenance of vendor records and documentation.
• Timely follow-up and tracking of outstanding payments.
• Timely completion of assigned tasks.
• Effective coordination with internal teams and management.
• Efficient use of AI tools to improve work quality and productivity.

Pay: ₹15,000.00 - ₹28,000.00 per month

Benefits:

• Flexible schedule

Work Location: In person