Back Office Executive

Job Description – Back Office Executive

Department: Back Office / Administration
Designation: Back Office Executive
Location: Mumbai

Job Summary

We are looking for a detail-oriented and organized Back Office Executive to handle daily documentation, data entry, record maintenance, report preparation, and coordination with internal departments and project sites to ensure smooth office operations.

Key Responsibilities

• Maintain and update daily records, databases, files, and documentation.
• Prepare reports, spreadsheets, statements, and other office documents.
• Coordinate with project sites and internal departments for required information and documents.
• Handle data entry, filing, scanning, printing, photocopying, and document management.
• Maintain inward and outward registers for documents and correspondence.
• Assist in preparing invoices, bills, and other commercial documents, as required.
• Follow up with concerned departments and project teams for pending documents and reports.
• Maintain proper records of office expenses, bills, and supporting documents.
• Ensure accuracy, confidentiality, and timely completion of assigned tasks.
• Perform other duties assigned by the reporting manager.

Required Qualifications and Skills

• Graduate in any discipline.
• 1–3 years of relevant experience in back office operations or administration.
• Good working knowledge of MS Excel, MS Word, and email communication.
• Good data entry, documentation, and record-keeping skills.
• Strong coordination, organizational, and follow-up skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid time off
• Provident Fund

Work Location: In person