Back Office Executive

JOB DESCRIPTION: Operation Support Manager / Back Office

Location: Dange Chowk, PCMC, Pune

Employment Type: Full-time | Work from Office

Experience: 1–2 years preferred

Role Focus

Back-office operations, accounts and expense records, inventory, parcel tracking, and front-desk support.

About the Role

This is a Pune-based automation company working across home, commercial, and industrial automation. We are seeking a dependable, organized, and detail-oriented professional to keep day-to-day office operations, company records, and front-desk communication running smoothly from our Dange Chowk, PCMC office.

Key Responsibilities

1. Finance and Expense Records

Maintain Excel records for daily company expenses, regular maintenance charges, staff salaries, payments, bills, invoices, and receipts.

Prepare basic expense summaries for management.

2. Inventory and Stock

Maintain an updated stock register for products, materials, and tools.

Record incoming and outgoing stock and flag shortages or discrepancies.

3. Parcel and Courier Tracking

Log all incoming and outgoing parcels in a physical or digital diary, including dates, courier details, sender/receiver information, and delivery status.

Follow up with courier partners as needed.

4. Reception and Company Phone

Answer the official company phone, handle routine enquiries professionally, take messages, receive visitors, and route calls or requests to the appropriate person.

5. Government Portals and Documentation

Log in to designated government websites and official company portals to complete routine entries, registrations, submissions, and recordkeeping as instructed.

Track acknowledgements and deadlines.

6. Office Administration

Maintain organized digital and physical files.

Coordinate routine office requirements and support management with daily administrative tasks.

Required Skills & Qualifications

Graduate in any discipline; B.Com, BBA, or a related qualification is preferred.

1–2 years of experience in office administration, accounts assistance, operations support, or a similar role is preferred.

Working knowledge of Microsoft Excel and basic computer applications; comfortable maintaining structured records.

Basic familiarity with expense tracking, salary records, invoices, and stock registers.

Good communication skills, professional phone etiquette, attention to detail, and strong organizational ability.

Trustworthy and proactive, with the ability to handle multiple tasks and confidential company information responsibly.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Paid sick time

Work Location: In person