7 Assistant Administrator Jobs

Provide high-level administrative support to the CEO, including managing their calendar, scheduling appointments, and coordinating travel arrangements. Organize and attend meetings on behalf of the CEO, taking detailed notes and ensuring action items are followed up promptly. Draft, edit, and proofread correspondence, presentations, and reports for internal and external stakeholders. Act as a liaison between the CEO and other executives, employees, and clients, ensuring clear communication and timely response to inquiries. Conduct research, analyze data, and prepare reports as needed to assist the CEO in making informed decisions. Manage special projects and events, coordinating with various departments and external partners. Maintain confidentiality of sensitive information and exercise discretion in all matters. Requirements Bachelors degree or equivalent experience in a related field. Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional written and verbal communication skills. Strong organizational and time management skills with the ability to multitask and prioritize effectively. Proficiency in Word/Doc/Excel and familiarity with project management tools. Ability to work independently with minimal supervision, as well as collaboratively within a team. Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.

TrueLedge HR and Accounting Services is looking for Personal Assistant & Admin Executive to join our dynamic team and embark on a rewarding career journey An Admin Executive is responsible for providing administrative support to an organization and ensuring efficient and smooth operations The job duties of an Admin Executive may include:1 Managing incoming and outgoing communications, including emails, phone calls, and mail 2 Maintaining files, databases, and records in an organized manner 3 Scheduling appointments and meetings, and coordinating with internal and external stakeholders 4 Preparing reports, presentations, and other materials as required 5 Assisting with financial management tasks, such as tracking expenses and preparing invoices 6 Performing general office management tasks, such as ordering supplies and managing equipment The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software

Job Title: Virtual Assistant (Admin & Client Coordination) Company: Safebooks Global Location: Ahmedabad Type: Full-Time (5pm to 2am ) About Safebooks Global Safebooks Global is a US-focused accounting outsourcing firm that supports CPAs, EAs, and accounting firms with bookkeeping, payroll, and tax support services. We help clients streamline their operations by providing reliable offshore support. Role Summary We are seeking a detail-oriented and proactive Virtual Assistant to handle day-to-day admin tasks and assist in client communication. This role will be key in supporting our US-based clients by ensuring smooth scheduling, follow-ups, and email management. Key Responsibilities Send professional emails and follow-ups to US clients and prospects. Call clients to set up appointments, meetings, and follow-ups (during US business hours). Manage calendar scheduling for the sales and client service teams. Maintain CRM and ensure client details and communication logs are updated. Assist in preparing client-facing documents and reports. Support basic data entry, document formatting, and administrative tasks. Communicate effectively with US-based clients in clear, professional English. Requirements 1-2 years of experience as a Virtual Assistant, Admin Assistant, or similar role. Excellent written and verbal English communication skills. Comfortable making outbound calls to US clients. Familiarity with tools like Gmail, Google Calendar, Zoom, and CRM systems. Organized, detail-oriented, and able to manage multiple tasks efficiently. Availability to work during US business hours (EST or CST preferred). Nice to Have Prior experience working with US clients. Knowledge of accounting or finance industry terminology (bonus). Familiarity with tools like Slack, ClickUp, or Trello. What We Offer Competitive salary. Exposure to global clients and professional growth opportunities. Supportive and collaborative team environment. To Apply: Send your resume and a short cover letter to shailesh@safebooksglobal.com Subject: Virtual Assistant Application

Job description We are hiring Admin Assistant for Manufacturing of self-adhesive products in south goa. Role & responsibilities To manage organizational working. Basic Admin Activity Site coordination (till the office is constructed), Govt-related paperwork and other approval required to set up the manufacturing unit . Need to coordinate with a consultant. Vendor coordination, etc. Preferred candidate profile Fluency in English and Konkani. Must have a two-wheeler. Graduate Male/ Female Perks and benefits Provident Fund Role: Administration Other Industry Type: Department: Administration & Facilities Employment Type: Full Time, Permanent Role Category: Administration Education UG: B.A in Any Specialization, Any Graduate, B.Com in Any Specialization, B.B.A/ B.M.S in Any Specialization Job Category: Administration Job Type: Full Time Job Location: Ahmedabad Apply for this position Full Name * Email * Phone * Cover Letter * Upload CV/Resume * Upload CV/Resume * Allowed Type(s): .pdf, .doc, .docx By using this form you agree with the storage and handling of your data by this website. * By | 2023-08-10T10:09:34+00:00 August 10, 2023 | Comments Off on Admin Assistant Share This Story, Choose Your Platform! About the Author:

Job Description: Position : Administrative Assistant to Management Experience : 3+ year in an administrative role, preferably in a corporate setting salary : 30-40k Education : Bachelor degree in Business Administration, Hospitality, or related field Industry : Building material industry Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our management team. The successful candidate will be responsible for managing travel arrangements, corporate credit cards, corporate gifts, and other administrative tasks. Key Responsibilities: 1. Travel Arrangements: Book flights, hotels, and rental cars for management team members; ensure all travel arrangements are made in accordance to the management. 2. Credit Card Management: Manage 70+ corporate credit cards, including tracking expenses, reconciliations, and ensuring timely payments. 3. Corporate Gift Arrangements: Coordinate and arrange corporate gifts for clients, vendors, and employees, ensuring timely delivery and presentation. 4. Administrative Support: Provide administrative assistance to the management team, including preparing documents, reports, and presentations. 5. Calendar Management: Manage calendars for

V Furnish is looking for Admin Assistant to join our dynamic team and embark on a rewarding career journey. The Administrative Assistant will be responsible for providing administrative support to the company's management team, ensuring smooth daily operations, and maintaining an organized work environment. This position requires excellent communication, organizational and time management skills. Key Responsibilities : Answer and direct phone calls, emails, and other correspondence. Organize and schedule meetings, appointments, and events. Maintain an organized filing system for paper and electronic documents. Prepare and distribute memos, emails, and other communications as needed. Assist with travel arrangements and expense reports. Perform data entry and other administrative tasks as assigned. Order and maintain office supplies and equipment. Requirements : Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to work independently and as part of a team. Proficient in Microsoft Office (Word, Excel, PowerPoint). Attention to detail and accuracy.

As a person you are passionate about people, business, IKEA s purpose and continuously driving better performance. You are energized by increasing customer value, driving business growth and contributing to overall success and results through people as well as motivated by leading and developing people. For this role we believe you have Excellent ability to communicate confidently and clearly in the local language and preferably English proficiency Minimum 3 years proven experience of working as a management assistant/administrator Experience of multi-tasking situations with tight deadlines Ability to deal with sensitive and confidential matters Preferably experience of multinational companies or in a multi-unit facilities management organization, preferably in a high-volume retail sector. Excellent ability to organise and steer projects and work with people. Analytical skills Preferably, working knowledge of CAFM (computer aided facility management) systems. General knowledge of the services included in the agreed FM service scope in Ingka and good understanding of the FM delivery model, as well as the position of FM within the Ingka business Good understanding of the main FM business processes (e.g. work order management for urgent, planned and reactive maintenance, contract and supplier management) on unit level Comprehensive knowledge of valid rules and routines connected to assigned work tasks, as well as an understanding of the role in the chain Good Knowledge of MS Office applications Broad knowledge of IKEAs corporate identity, core values and vision of creating a better everyday life for the many people, to ensure right representation Good knowledge of the operation and minor maintenance of various office and communications systems Your responsibilities Support a specific unit(s) within Real Estate towards optimal business performance through organising, co-ordinating and supervising the functional processes in relation to management tasks such as business processes, preparation of reports, documents and functional meetings. Provide and contribute with administrative support within the FM scope to the Real Estate unit(s) to increase optimal performance of the business and ultimately a better customer experience Ensure simple and effective ways of working when organising, co-ordinating and supervising the FM related business processes in a unit Responsible for administration and archiving of permits, licences, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka Contribute with ideas and insights to the administration of FM projects and secure relevant documentation (e.g. as-built documentation) is in place Ensure clear and fast communication towards internal customers and external suppliers by coordinating general enquiries related to FM activities in the unit(s) Maintain internal communication channels to ensure co-workers are updated on relevant activities and documents Administrate office support activities for Unit FM team including labour safety, timekeeping, working schedules Together as a team As engaged, open minded and curious experts in all parts of the real estate business we take responsibility for the real estate business at Ingka Group as a trustworthy, appreciated and wanted business partner. We secure new and maintain existing physical locations in order to meet the needs of the many people. We provide strategic insight based on our knowledge and understanding of the real estate portfolio in Ingka. We take the lead in delivering safe, compliant, sustainable and innovative property solutions with Democratic design and life cycle cost on top of our mind. We actively maintain. WE ARE AN EQUAL OPPORTUNITY EMPLOYER: At IKEA we value diverse backgrounds, perspectives, and skills. We are committed to providing coworkers with a work environment free of discrimination and harassment. We encourage individualism and invite you to come join our team and be yourself with us! We are an Equal Employment Opportunity employer and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristic protected by law. All employment decisions are based on qualifications, merit and business need