Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Summary:
The Mailroom Executive is responsible for managing all incoming and outgoing mail and courier services efficiently and accurately. The role ensures timely distribution of correspondence and parcels across departments and maintains accurate records for tracking purposes. This position supports the smooth operation of business communications and logistics within the organization.
Key Responsibilities:
Receive, sort, and distribute incoming mail, packages, and courier deliveries to appropriate departments/personnel.
Handle and prepare outgoing mail, including proper packaging, labeling, and coordinating with courier services.
Maintain logs and records of incoming and outgoing mail for tracking and reporting purposes.
Liaise with courier companies and postal services to ensure timely pickup and delivery.
Ensure confidentiality and secure handling of sensitive or confidential packages/documents.
Notify recipients of incoming packages promptly and coordinate timely handover.
Monitor inventory of mailroom supplies (e.g., envelopes, stamps, packaging materials) and request replenishments as required.
Maintain cleanliness and organization of the mailroom.
Assist in inter-office mail distribution and coordination between branches if applicable.
Support facility tasks related to mailroom operations when required.
Support printing ID cards for employees
Handling of stationery issuance
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
