3 Appointments Scheduling Jobs

Managing calendars of the MD Director Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Specific Responsibilities: Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages. Documents: Organizing documents, filing, and preparing documents. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes. Schedule: Scheduling appointments and maintaining company schedules. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. Organizing and servicing meetings (producing agendas and taking minutes) Managing databases Prioritizing workloads Implementing new procedures and administrative systems Coordinating mail-shots and similar publicity tasks.

Note: Candidate must be fluent in English, Kannada and Hindi Languages. Job Highlights: Managing calendars of the MD Director Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

Manages the day-to-day administrative affairs of the CEOs office, scheduling all appointments, conferences, engagements and other commitments. Provides the CEO with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meetings and engagements; coordinates with other departments as necessary for reports and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements. Maintains an efficient flow of information between all levels of the Company including internal and external contacts on a wide spectrum of plans and priorities. Screens incoming calls to the CEO, determining nature of call and whether or not it requires the attention of the CEO, takes messages and maintains contact lists, and whenever possible responds to callers directly based on knowledge of CEOs preferences, office functions, policy, priorities and availability or makes sure the caller receives appropriate transfer to another department. Processes all incoming correspondence received in the office of the CEO, prioritizing and determining its disposition. Determines which correspondence can be handled by self and takes the initiative in drafting responses for the CEOs signature based on knowledge of his activities, interests, priorities, and issues. Handles confidential and sensitive information with poise, tact and diplomacy. Schedules and organizes all activities such as meetings, travel, car services and Company activities for the CEO. Greets and manages all visiting members and guests and handles all of their needs for the duration of their stay. Produces meeting summaries and maintains and tracks CEOs priority lists of projects and other board memberships and responsibilities. Serves as a liaison with other departments, affiliate organizations, government offices and other agencies and senior level staff. Handles all related business finances, reconciles credit card statements and manages all expense reports in a timely manner. Works independently and within a team on special and ongoing projects when necessary.