1. Daily Operations Management Oversee day-to-day logistics activities including inbound, outbound, and inventory movement. Coordinate with transporters, warehouse teams, and vendors to ensure timely pick-ups and deliveries. Monitor shipment schedules and resolve any delays or operational issues. 2. Documentation & Compliance Prepare and verify logistics documents: LR, e-way bills, invoices, delivery challans, PODs, and freight documents. Ensure compliance with company policies and regulatory requirements (GST, Customs, etc.). Maintain proper documentation for audits. 3. Warehouse Coordination Coordinate with warehouse staff for material receiving, GRN, put-away, picking, packing, dispatch, and stock accuracy. Support inventory checks, cycle counts, and stock reconciliation. 4. Transport & Vendor Management Plan vehicle placements and optimize routing for cost-effective operations. Follow up with transport partners for timely dispatch & delivery. Evaluate transporter performance and escalate issues when needed. 5. Customer Coordination Share shipment updates with customers and respond to queries regarding delivery timelines. Handle customer complaints, delays, or damages with corrective steps. Maintain high customer service standards. 6. Tracking & Reporting Track shipments in real time and ensure PODs are collected on time. Maintain MIS reports: daily dispatch, delivery status, TAT, exceptions, freight cost, etc. Analyze operational data to improve efficiency. 7. Problem Solving & Issue Resolution Manage exceptions such as delays, damages, vehicle breakdowns, and shortages. Coordinate with internal teams to implement corrective and preventive actions. 8. Safety & Quality Compliance Ensure safe handling of materials during loading/unloading. Follow SOPs, quality standards, and workplace safety protocols.
1. Accounting & Bookkeeping Maintain day-to-day accounting entries in ZOHO Record all financial transactions accurately (sales, purchases, expenses, receipts, payments). Maintain ledgers, journals, and trial balance. 2. Accounts Payable (AP) Process vendor invoices and validate supporting documents. Ensure timely payments to suppliers and service providers. Track outstanding payables and reconcile vendor statements. Coordinate for vendor TDS, invoice discrepancies, or missing documents. 3. Accounts Receivable (AR) Prepare customer invoices and share them with customers. Follow up for payments and maintain ageing reports. Track receipts and reconcile customer accounts. Manage credit notes, debit notes, and adjustments. 4. Bank & Cash Management Daily bank reconciliation and cash flow tracking. Monitor fund position and update management on payable/receivable status. Manage petty cash and ensure proper documentation. 5. GST & Statutory Compliance Prepare GST working and support monthly GST returns filing (GSTR-1, GSTR-3B). Maintain records for input tax credit (ITC) and vendor GST compliance. Assist with TDS/TCS filing and other statutory reporting. 6. Financial Reporting Prepare monthly financial statements: P&L Statement Balance Sheet Cash Flow Support management with MIS reports and financial analysis. Assist in budgeting and cost monitoring. 7. Audit Support Prepare schedules and documentation for internal and statutory audits. Coordinate with auditors to resolve queries. Ensure adherence to accounting standards and internal controls. 8. Inventory & Asset Accounting Assist with stock reconciliation between physical and system data. Record depreciation, asset addition/removal, and maintain fixed asset register. 9. Documentation & Record Keeping Maintain all vouchers, bills, agreements, and financial records. Organize files for easy access during audits or internal reviews. 10. Coordination & Communication Coordinate with vendors, customers, banks, and internal teams. Share timely financial updates with management. Support any special financial tasks or assignments given by management.