Alphard Maritime

Job Title : Sr. Accounts Payable Executive Reporting to : Corporate Finance Officer Department Accounts & Finance Location : Sakinaka, Andheri (We may shift to Thane by next year) Key Responsibilities : Process day-to-day vendor and operational payments in a timely manner. Scrutinize and verify invoices, supporting documents, and necessary approvals prior to releasing payments. Handle international wire transfers, remittances, and banking formalities as per compliance norms. Coordinate with Operations, Procurement, and Crewing teams for efficient payment planning and disbursements. Monitor due dates and maintain payment schedules to ensure timely clearance of outstanding dues. Ensure accurate accounting and documentation of all payments for audit readiness and reconciliation. Liaise with banks for payment confirmations, forex-related queries, and tracking of transactions. Assist in cash flow planning and forecasting of payment requirements. Adhere to internal controls, statutory regulations, and company policies governing financial transactions. Update invoice trackers (Excel and Danaos software), organize invoices from emails, and manage paid and unpaid folders systematically. Manage bank-related tasks such as account opening/closure, fixed deposit forms, account modifications, and coordination with bank representatives for inward/outward remittance instructions. Key Requirements: Bachelor's degree in commerce, Finance, or related field. Proficiency in accounting systems (e.g., Tally, SAP, Oracle) and MS Office, especially Excel.

Key Responsibilities: - Manage all accounting transactions related to business on regular basis and ensure upkeep of accurate books on daily basis. - Reconcile accounts payable and receivable periodically. - Handle monthly, quarterly, and annual closings. - Manage all Payments to Vendors, Government departments, TDS and others as applicable in timely manner and corresponding bookkeeping. - Compliance handling with regard to Taxation, TDS, GST, Statutory, etc. - Prepare accurate financial statements (Profit and Loss, Balance Sheet, MIS) on periodic basis for business review and audits. - Addressing to audit queries fir timely completion of audit. - Manage GST returns filing and end to end management of GST for business and customers. - Manage and file all compliances related to Gift City and liase with Gift City officers as per requirement Kindly read about us at www.alphardmaritime.com Alphard Maritime Pvt. Ltd ( We are a maritime services company offering ship management, chartering & commercial, marine transport & logistics and ship agency. We are currently present in Singapore, India, China, Sri Lanka, Nigeria, UAE and UK. Established in 2009, we are managed by a group of master mariners, chief engineers, trained technicians and qualified professionals to offer expert and cost-effective solutions which cater to the specific needs of ship owner & managers; whilst proving to be dependable and professional.) Our office/subsidiary company name in Gift City is Athena Shipping IFSC Pvt Ltd

Key Performance Indicators not limited to Office administration and support 100% accuracy in managing the admin desk activity on all days Employee Onboarding arrangement Comfortable visitor experience for client, guest, walk-ins Assist HR team with timely execution of employee engagement activities Assist Admin Manager in all activities Office/Pantry /WC Standards & Hygiene hygiene, cleanliness issues reported stock/supply control issues identified Office, Kitchen and WC are well maintained at all times Self-Learning & Growth Evidence of self-development training courses, learning, on the job training Clear and consistent communication and sharing of information with all your colleagues Positive feedback from key internal stakeholders Presentable attire and focus on wellness / fitness activities

Job Title: Talent Acquisition & Admin Manager Experience Required: 12-15+ Years Location: Currently at Andheri (Sakinaka), Mumbai Future location: Thane Industry Preference: Maritime / Shipping Qualification: Postgraduate (preferred) Key Responsibilities: 1. Talent Acquisition (End-to-End) Drive the end-to-end recruitment process across levels, including sourcing, screening, interviewing, and onboarding. Design JD templates, implement structured interview processes, and ensure a high-quality candidate experience. Build internal and external talent pipelines through portals, headhunting, social media, employee referrals, and campus recruitment. Collaborate with department heads to forecast hiring needs and workforce planning. 2. HR Generalist & Employee Relations Oversee HR operations including employee engagement, performance management, and HR policy implementation. Oversee the employee onboarding process. Manage employee engagement initiatives and conduct periodic feedback surveys. Facilitate conflict resolution, grievance handling, and disciplinary actions ensuring a healthy workplace culture. Assist in preparation of MIS reports, HR dashboards, attrition analysis, and manpower planning reports. Assist in salary structuring, market benchmarking, and payroll inputs. Assist in Goal setting and performance appraisal cycle. Conduct appraisal calibration sessions with department heads Lead HR digitization initiatives and manage HRIS tools 3. Administrative Management Oversee daily office administration, including facilities, security, housekeeping, asset management, and general upkeep. Vendor management for office supplies, AMC contracts, travel, insurance, and utilities. Manage administrative budgets, cost control, procurement and invoice processing. Coordinate compliance for office licenses, audits, and statutory inspections. Support senior leadership with travel plans, meeting arrangements, and corporate events. Required Skills: Strong understanding of HR frameworks, policies, and compliance. Proven leadership and people management experience. Excellent communication, negotiation, and interpersonal skills. High level of ownership, planning, and execution. Proficiency in HR software (SAP, Zoho, GreytHR, etc.) and MS Office Suite. Experience in managing multi-location offices