34 Administrative Work Jobs

We are seeking a proactive Executive - Facility (Soft Services) to manage all aspects of soft service delivery during their shift. This role is crucial for ensuring the completion of pending work, maintaining quality standards, and coordinating with various teams and vendors to ensure a smooth operation. The ideal candidate will be a hands-on individual with strong organizational skills and a keen eye for detail. Roles and Responsibilities Housekeeping & Soft Services Management: Ensure the housekeeping roster and deployment are in order, and acknowledge any penalties or comments for improvement. Keep the housekeeping duty manager or in-charge updated on TR/VIP visits. Discuss and prioritize housekeeping issues with the team for the shift, ensuring actions are taken and tracked for closure. Conduct facility walk-throughs to check the quality of housekeeping services in all restrooms, common areas, and development areas. Vendor & Equipment Management: Discuss and assist the Facility Manager on a monthly basis with the vendor performance matrix . Ensure the upkeep of pantry and reprographic equipment at all times, taking necessary action as needed. Administrative & Coordination: Prepare weekly rosters for the Helpdesk, Front Office, and Mail Room and communicate them to the team in advance. Ensure all communication is entered into the Technical team/HK team log book to inform the next shift. Make regular facility tours and list all necessary actions. Adhere to all company policies, processes, and procedures, as well as statutory documents. Adhere to SLA & KPI as agreed. Coordinate with the Engineering team for any issues that require their assistance. Space & Process Management: Provide daily oversight of the Space Administration Office, resolving various space-related issues like key requests, work orders, small projects, and relocations. Evaluate building and space uses and determine space allocations and assignments after appropriate consultation. Create, coordinate, and facilitate business processes for maintaining accurate space information. Skills Strong organizational skills and the ability to manage multiple tasks. A keen eye for detail and quality assurance. Excellent communication and coordination skills. Proficiency in handling soft services and administrative tasks. Ability to follow established policies, processes, and procedures. Qualifications A Graduate degree. Professional experience in a similar role.

As a dedicated team member of our organization, you will be responsible for the following tasks: - Searching and adding new vehicles to our fleet based on operational requirements. - Identifying and onboarding the best fleet vendors to meet our operational needs. - Conducting regular training sessions for vendors and chauffeurs to ensure high-quality service delivery. - Providing briefings on company policies to all stakeholders involved. - Managing live inventory on the ZiT Application to ensure accurate and up-to-date information. - Enrolling all vehicles on the ZiT platform for seamless operations. - Ensuring the quality and maintenance of vehicles and chauffeurs. - Maintaining proper documentation records for all fleet-related activities. - Handling office administrative tasks and addressing regular operational needs. - Conducting monthly inspections at various locations including Manesar and Noida. - Managing records of uniform, basic amenities, and quality goods to uphold company standards. Your role will be crucial in maintaining the efficiency and quality of our fleet operations.,

You will be responsible for operating SAP for billing and administrative tasks, which include calling parties, coordinating with sales persons, generating bills, working on MIS reports, and checking/updating dispatch status on an hourly basis. This is a full-time position with a day shift schedule. You will also be eligible for a yearly bonus. The work location will be on-site.,

Vacancy for Para Legal Trainees for a reputed Law consulting firm based at Indira Nagar Lucknow. As a Para Legal Trainee at our esteemed Law consulting firm located in Indira Nagar, Lucknow, your primary responsibility will be to support the lawyers in various legal tasks. Your role will involve conducting research using legal databases, statutes, case law, and other resources to compile relevant information for cases. Additionally, you will be responsible for drafting legal documents like contracts, pleadings, motions, and legal briefs with meticulous attention to detail and adherence to legal requirements. Furthermore, you will engage with clients to gather information, provide updates on case progress, and address any queries they may have. Organization and management of case files, monitoring deadlines, and contributing to the overall structuring of legal matters will also be part of your duties. The ideal candidate for this position should possess a Graduation qualification, with an educational background in Law being preferred. This role is full-time and welcomes freshers to apply. The work location is in person at our office in Indira Nagar, Lucknow. If you are passionate about the legal field and eager to learn and grow in a dynamic environment, we encourage you to apply for this exciting opportunity.,

You will be joining an agro chemical company located in Saha, Haryana (Dist. Ambala, 15 minutes from Ambala Cantt) as a candidate responsible for managing Billing, Administrative Work, Cash Book, GST Returns, and other related tasks. Your role will require handling various financial and administrative responsibilities with precision and efficiency. Strong academic background and a pleasant personality are essential traits for this position. We prioritize academic achievements, leadership experience, and personal interests during the selection process. Be prepared for 3 rounds of rigorous interviews and accounting tests to evaluate your competencies in accounts and finance. This is a full-time position that offers benefits such as cell phone reimbursement and Provident Fund. The work schedule is during day shifts, providing a conducive work-life balance. The ideal candidate should have at least 1 year of relevant work experience. If you are detail-oriented, possess strong accounting skills, and thrive in a dynamic work environment, we welcome you to apply for this role. The work location is on-site, requiring your physical presence for effective coordination and communication.,

As a visa assistant, you will be responsible for tasks such as data entry, data filing, and general office work. The ideal candidate for this role should possess strong communication skills along with being detail-oriented, organized, and proficient in basic computer operations. Prior experience in administrative work would be advantageous, although freshers are also encouraged to apply. This is a full-time position with a day shift schedule. The work location for this role is in person.,

We are seeking a proactive and enthusiastic HR Intern to join our Human Resources team. This is an excellent opportunity for freshers to gain hands-on experience in various HR functions and contribute to the smooth operation of the HR department. You will be a key part of our team, assisting with a variety of tasks from recruitment and onboarding to employee engagement and administrative support. Roles and Responsibilities Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews. Help in preparing onboarding documents and facilitating the onboarding process for new hires. Assist with maintaining and updating employee records and HR databases . Assist in organizing and coordinating training sessions, workshops, and employee development programs . Support the HR team in preparing and maintaining internal HR reports , policies, and employee files. Assist with organizing employee engagement activities , events, and initiatives. Support payroll processing by assisting in gathering and verifying employee attendance and leave records. Help ensure HR practices comply with legal and company policies . Provide general administrative support to the HR department as needed. Skills and Expertise Strong communication and interpersonal skills . Good organizational and time-management abilities . Proficiency in MS Office (Word, Excel, PowerPoint) . Ability to maintain confidentiality and handle sensitive information. Ability to work well under supervision and as part of a team. Qualifications A degree in Human Resources , Business Administration , or a related field. Additional Information Work Timings: 10:30 AM - 7:30 PM Interview Process: Initial Screening Technical Round HR Round

Blueberry Digital Labs is seeking a talented and motivated HR Intern to join our fast-moving and busy HR department, which supports our successful brands in the digital media and e-commerce space. In this role, you will be a critical part of our team, providing essential support for the day-to-day operations of the department. This is a hands-on opportunity to gain broad experience in all core HR functions. What You Will Do: Key Responsibilities Play a critical role in assisting with the day-to-day operations of the HR department. Support essential HR functions, from recruiting to appraisals . Contribute to various administrative and operational tasks in a dynamic business environment. What You Will Bring: Qualifications Education: Candidates with an MBA, MHR, PGDM, or MIB degree are eligible to apply. Skills & Attributes: Detail-oriented with the ability to multi-task with a high degree of accuracy. Excellent communication skills , both verbal and written. A strong sense of commitment. Good research skills. Internship Details: This internship is for a duration of 6 months . A stipend will be provided. The right candidate will have an opportunity to join our organization permanently after the internship.

Blueberry Digital Labs is seeking an HR Intern who will be a critical part of our HR department. This role offers an excellent opportunity to gain hands-on experience in a fast-moving environment , assisting with daily operations from recruiting to appraisals . You will gain valuable exposure to the core functions of an HR department within the dynamic digital media and e-commerce space. What You Will Do: Key Responsibilities Play a critical role in assisting with the day-to-day operations of the HR department. Support various HR functions, from the recruiting process to employee appraisals . Get hands-on experience in a wide range of administrative and operational tasks. What You Will Bring: Qualifications Education: Candidates with an MBA, MHR, PGDM, or MIB degree are eligible to apply. We are looking for recent graduates. Skills & Attributes: Detail-oriented with the ability to multi-task with a high degree of accuracy. Excellent communication skills , both written and verbal. Duration & Perks: The internship is for 3 months and includes a stipend . The right candidate will have an opportunity to join our organization permanently after the internship .

The Immigration Consultant will be responsible for assisting potential clients with initial inquiries related to visas, green cards, and citizenship. You will maintain accurate records, perform analysis, and offer expert recommendations on immigration options. Throughout the immigration process, you will establish and maintain communication with clients, manage client files, and handle clerical and administrative tasks. The ideal candidate should have the ability to coordinate meetings and office events efficiently. You will handle inbound phone calls, manage mail distribution, and exhibit a friendly demeanor when interacting with office visitors and interview candidates. Responsibilities include coordinating office activities, managing office supplies, greeting visitors, and handling inbound and outbound office mail. Qualifications for this role include experience in administrative and clerical work, proficiency in the Microsoft Office suite, strong communication skills, and the ability to multitask effectively. You should be capable of providing detailed counsel on European immigration processes, advising on complex matters, and developing strategies to mitigate risks. Knowledge of Polish visa types and filing processes is required to review case facts and determine the optimal filing type.,

Job Description: We are looking for a friendly and organized Receptionist to manage our front desk and provide administrative support. The ideal candidate will have excellent communication skills and a positive attitude. If you are efficient, detail-oriented, and enjoy interacting with people, wed love to hear from you! Roles & Responsibilities Greet visitors and clients with a warm and professional demeanor. Answer phone calls and route them to the appropriate personnel. Manage appointment schedules and maintain calendars. Handle incoming and outgoing mail and packages. Maintain a clean and organized reception area. Assist with administrative tasks such as data entry and filing. Provide information to visitors and answer inquiries. Monitor office supplies and order replacements as needed. Coordinate with maintenance staff for office upkeep. Support other departments with clerical tasks as required. Requirements & Skills Proven experience as a Receptionist, Front Desk Representative, or similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Professional appearance and positive attitude. Ability to handle sensitive information with confidentiality. High school diploma or equivalent is required. Experience with office equipment (e.g., fax machines, printers) is a plus.Role & responsibilities Preferred candidate profile

The ideal candidate for this role will be responsible for effectively coordinating meetings and other office events. You should be comfortable answering inbound phone calls, distributing mail to employees, and handling outgoing mail. Additionally, you should possess a friendly demeanor to interact effectively with office visitors and interview candidates. Your responsibilities will include coordinating and organizing office activities, overseeing the stock of office supplies, greeting visitors at the office, and managing inbound and outbound office mail. You will also be supporting HR by scheduling meetings, interviews, and transport. To qualify for this position, you should have experience with administrative and clerical work, proficiency in the Microsoft Office suite, strong communication skills, the ability to multitask effectively, and a friendly and upbeat demeanor.,

Mantras2success Consultants is seeking a diligent Back Office Executive (Insurance) to join our team. As a Back Office Associate specializing in the mutual funds/insurance sector, you will be responsible for handling key administrative and operational tasks. This pivotal role ensures seamless business support, enhances client experience, and maintains strict compliance within the insurance domain. Strong attention to detail and excellent coordination skills are essential for success in this role. Key Responsibilities Administrative & Operational Tasks : Handle a variety of key administrative and operational tasks to ensure the smooth functioning of back-office processes within the mutual funds/insurance sector. Business Support : Provide essential support to business operations, contributing to overall efficiency and productivity. Client Experience Enhancement : Contribute to a positive client experience through accurate and timely processing of requests and maintenance of records. Compliance Adherence : Ensure all tasks and processes adhere to relevant regulatory and internal compliance standards. Workflow Management : Assist in managing workflows and coordinating with different departments to streamline operations. Required Skills Strong attention to detail for accurate data entry and record keeping. Excellent coordination and organizational skills. Ability to manage multiple tasks and prioritize effectively. Good communication skills, both written and verbal. Familiarity with administrative and operational processes. Qualifications Bachelor's degree in Commerce, Business Administration, Finance, or a related field. Proven experience in a back-office, administrative, or operational support role, preferably within the mutual funds or insurance industry.

The position holder will be responsible for providing an exceptional in-store client experience, managing sales, visual merchandising, and ensuring long-term client relationships. Additionally, the role involves overseeing operations and administrative tasks, including maintaining updated accounting and financial data, managing manpower, and keeping detailed vendor management records. Logistics responsibilities include facilitating and documenting the movement of rugs and store inventory through processes such as inward and outward challan processing on NAV. The individual will also be tasked with maintaining necessary documentation, managing company assets, stocks, and inventory, handling incoming calls at the store, and following up on important emails. Preparation and sharing of documents such as Proforma Invoice, Price Quotation, and Sales Reports using MS Office are also part of the job responsibilities. The ideal candidate should have proven experience as a retail manager or in a similar managerial position, with knowledge of retail management best practices. Strong communication and interpersonal skills, excellent leadership abilities, and commercial awareness are essential qualities for this role. Desired qualifications include possessing empathy, love, and compassion as integral attributes, as well as a firm belief in and practice of the organization's philosophy, values, and culture. These qualities are crucial for effectively leading the presented portfolio and interacting with customers on a day-to-day basis.,

You should possess a Bachelor's degree along with proficient computer skills. Your experience should include hands-on usage of software such as SAP, Oracle, etc. Effective communication skills, both verbal and written, are essential for this role. A strong command of the English language is required, along with fluency in Marathi and Hindi. Your responsibilities will include coordinating with faculty and students, as well as managing administrative tasks related to lectures. This includes tasks like preparing timetables, creating module bookings, generating bills for CHB faculties, and ensuring timely submission of bills to the office. Additionally, you will be expected to assist with various other administrative duties as needed.,

The position of Executive Communication and Operations at Prime Academy in Pune offers an exciting opportunity for a proactive and organized individual to handle a variety of responsibilities related to communication, coordination, and operations. As an Executive, you will be responsible for managing internal and external messaging, content creation, and basic administrative tasks. Working closely with the CMD and faculty team, you will gain direct exposure to strategic initiatives and occasionally interact with walk-in clients for admission inquiries. Your key responsibilities will include creating and managing newsletters, notices, and brochures, maintaining content calendars, ensuring message consistency, sharing updates across teams, facilitating smooth information flow between departments, supporting communication during sensitive matters, monitoring and managing internal messaging, maintaining data on admissions, operations, and communications, preparing basic reports, assisting with collateral creation, maintaining brand consistency, supporting offline marketing and branding efforts, handling walk-in inquiries professionally, tracking engagement, assisting in documentation, and supporting the CMD with reports and planning. To qualify for this role, you should have a Bachelor's degree in Communications, Business, or a related field, along with at least 2 years of experience in administrative, coordination, or communication roles. Strong communication, relationship, and organizational skills are essential, as well as proficiency in MS Office or Google Workspace. Being detail-oriented and comfortable with multitasking will be key to success in this position. Prime Academy, founded by IIT alumni, is a premier JEE/NEET coaching institute in Pune known for its academic excellence and inclusive education model. The institute also supports students from underserved backgrounds through CSR-backed programs, making it a rewarding place to work and grow professionally. For more information, visit www.primeacademypune.com or contact 8928990206 / admin@primeacademypune.com.,

As the Office Manager & Social Media Marketing at Ramanujan Maths Academy in Gwalior, you will play a crucial role in ensuring smooth day-to-day office operations and enhancing our online presence through various social media platforms. Your responsibilities will include managing office operations, coordinating with staff, students, and parents, maintaining records, handling inquiries, and scheduling tasks efficiently. Additionally, you will be responsible for creating and posting engaging content on social media platforms such as Instagram and Facebook, monitoring our online presence, responding to queries, and executing basic promotional campaigns. We are seeking an individual with strong organizational and communication skills, a basic understanding of social media marketing, and the ability to handle administrative tasks effectively. A creative mindset for generating content ideas and promotions, as well as self-motivation and a drive for achieving results, are qualities we value in potential candidates. In return, we offer performance-based incentives, the opportunity to acquire and enhance both management and digital marketing skills, and the chance to work in a growth-oriented educational setting where your contributions will be valued. To apply for this position, please send your CV along with a brief explanation of why you believe you would be a suitable candidate to ramanujanmathsacademyrs@gmail.com. We look forward to welcoming a dynamic individual who can contribute to our mission of simplifying mathematics education for students.,

As an Administrative Assistant to Director, you will play a crucial role in supporting the Director in various administrative tasks. We are looking for a Female Graduate who is fluent in English and has at least 3 years of work experience in roles such as Personal Assistant or other administrative positions. Experience in Hotel or Hospitality supervision will be an added advantage for this role. This position is a full-time and permanent opportunity that offers benefits such as Provident Fund and a yearly bonus. The work schedule is during day shifts, and the location of work is in person. If you meet the requirements and have the necessary experience, we encourage you to apply for this position and be a valuable part of our team.,

You will be responsible for providing an exceptional in-store client experience, managing sales, and overseeing Visual Merchandising. Your main focus will be to ensure excellent client service and build long-lasting relationships. Additionally, you will lead Operations and Administrative tasks, including maintaining up-to-date accounting and financial records, managing vendor relationships, and handling manpower. It will be your responsibility to oversee logistics operations, such as tracking the movement of rugs and store inventory, and managing inward and outward challan processes using NAV software. You will also be required to maintain all necessary documentation and ensure the completion of assigned tasks efficiently. Furthermore, you will be accountable for safeguarding the company's assets, managing stocks and inventory, handling incoming calls at the store, and following up on important emails. You will be expected to prepare various documents using MS Office, such as Proforma Invoices, Price Quotations, Presentations, and any other necessary paperwork. Generating sales reports will also be part of your responsibilities. To excel in this role, you should have proven experience as a retail manager or in a similar managerial position. A solid understanding of retail management best practices, excellent communication skills, and strong interpersonal abilities are essential. Moreover, you must possess exceptional leadership qualities and demonstrate commercial awareness. The ideal candidate will exhibit empathy, love, and compassion as integral traits, as these qualities are crucial for effectively leading the assigned portfolio. It is essential to be a staunch supporter and practitioner of the organizational philosophy, values, and culture to reflect these in your daily interactions with customers.,

You will be responsible for providing administrative support to the Director. As a qualified candidate, you should be a female graduate proficient in English with at least 3 years of experience working as a Personal Assistant or in an administrative role. Previous experience in hotel or hospitality supervision is preferred. This is a full-time, permanent position that offers benefits such as Provident Fund and a yearly bonus. The work schedule is during day shifts and the location of work is in person. If you meet the above requirements and are looking to contribute your skills in a dynamic work environment, we encourage you to apply for this opportunity.,

Aptean is seeking a detail-oriented and highly organized Human Resources Shared Services Specialist to join our team. In this role, you'll be the first point of contact for a variety of HR-related queries and administrative tasks, working closely with HR Business Partners to ensure smooth HR operations. If you have a solid background in HR shared services and strong communication skills, we encourage you to apply! About the Role You will be responsible for handling a wide range of HR administrative tasks and queries, including: Preparing New Joiner packages for various employment types, including employment contracts, remote working contracts, data privacy confirmations, personal information sheets, company car user contracts, car policies, and commission contracts for Sales employees. Processing contract amendments for promotions, position changes, salary changes, department changes, and FTE changes. Confirming resignations , preparing termination letters, and confirming maternity and parental leave. Issuing reference letters (via system). Preparing end of probation period confirmation letters . Generating vacation balance confirmation letters for leavers. Creating benefits confirmation letters (e.g., childcare). Sending employee referral confirmation letters . About You Education: Any Bachelor's degree. Work Experience: 3-4 years of experience in HR Shared Services. Exceptional communication skills (both written and verbal). Strong interpersonal skills and an ethical mindset . Ability to adapt to problem-solving and conflict resolution .

IndiGo is looking for a meticulous and proactive Maintenance Support Executive to join our engineering and maintenance team. In this role, you will be crucial in compiling vital operational data, preparing reports, and ensuring smooth administrative and logistical support for our maintenance functions. If you're highly organized, detail-oriented, and thrive in a fast-paced aviation environment, this is an excellent opportunity to contribute to IndiGo's operational excellence. Roles & Responsibilities Prepare and compile various data pertaining to delays, equipment serviceability, manpower, material, and component availability, then follow up with various sections/stations to ensure completeness. Prepare for various meetings like Maintenance Daily Meetings, DDR (Daily Defect Review), and Managers Meetings, compiling necessary reports and conducting follow-ups. Prepare data pertaining to Certifying Staff Authorization and meticulously review their application forms. Maintain comprehensive records for various trainings and On-Job Trainings (OJTs) for both Certifying and Non-Certifying staff. Prepare and develop maintenance data as required by the Manager. Oversee equipment testing and data upkeep , ensuring all records are current and accurate. Prepare monthly production reports to track key performance indicators. Handle the preparation of rosters , monitor leave and daily availability of staff, compile and justify overtime, and generate station visit reports. Carry out actual studies, statistical and analytical surveys/observations on aircraft, work procedures, expenditure, space, and equipment utilization. Provide technical assistance as needed to the maintenance teams. Prepare and check engineering documents for accuracy and compliance. Carry out miscellaneous office-related work to support department operations. Coordinate between various internal and external sections to streamline processes. Execute any other work required by the Reporting Manager. Be aware of and comply with his/her safety responsibilities and accountabilities as laid down in the IndiGo SMS Manual, Chapter Safety Policy and Objectives.

The Executive Communication and Operations position at Prime Academy in Pune offers an exciting opportunity for a proactive and organized individual to manage communication, coordination, and operational responsibilities. As an Executive, you will be responsible for handling internal and external messaging, content creation, and basic administrative tasks. Working closely with the CMD and faculty team, you will gain exposure to strategic initiatives and occasionally interact with walk-in clients for admission inquiries. Key Responsibilities: Content & Communication: Create and manage newsletters, notices, and brochures, maintain content calendars, and ensure message consistency. Internal Communication: Facilitate updates across teams and ensure smooth information flow between departments. Crisis & Reputation Management: Provide support during sensitive matters and monitor internal messaging. Analytics & Reporting: Maintain data on admissions, operations, and communications, and prepare basic reports. Strategic Communication: Assist in collateral creation such as posters, newsletters, and brochures while maintaining brand consistency. Offline Marketing & Branding: Support events and orientations, keep brochures updated, and handle walk-in inquiries professionally. Measurement & CMD Support: Track engagement, assist in documentation, and support the CMD with reports and planning. Required Qualifications: Bachelor's degree in Communications, Business, or a related field. 02 years of experience in administrative, coordination, or communication roles. Strong communication, relationship, and organizational skills. Proficiency in MS Office/Google Workspace. Detail-oriented and comfortable with multitasking. About Prime Academy: Prime Academy, founded by IIT alumni, is a premier JEE/NEET coaching institute in Pune. Renowned for its academic excellence and inclusive education model, Prime also supports students from underserved backgrounds through CSR-backed programs. For more information, visit www.primeacademypune.com or contact 8928990206 / admin@primeacademypune.com.,

As a candidate for this position, you should possess a Bachelor's degree along with good computer skills. You will be expected to have hands-on experience with software such as SAP, Oracle, etc. Additionally, strong communication skills and proficiency in the English language are necessary for this role. Fluency in Marathi and Hindi would be an advantage. Your responsibilities will include coordinating with faculty and students, as well as managing all administrative tasks related to lectures. This includes tasks such as preparing timetables, creating module bookings, generating bills for CHB faculties, and ensuring timely submission of bills to the office. In addition to these duties, you will be required to assist with various other administrative responsibilities as needed.,

Were Hiring: Accountant cum Admin SoNative is looking for a dedicated and detail-oriented Accountant cum Admin to join our team. If you have a strong background in accounting and administrative work, and youre ready to contribute to a fast-growing consumer brand, wed love to hear from you! Key Responsibilities: Accounting & Finance: Purchase & sales entry Raw material booking & cost accounting P&L and expense accounting GST filing, TDS, and overall tax compliance Managing financial records and ensuring accurate bookkeeping Administrative & Operational Support: Identifying and coordinating with raw material suppliers Engaging with suppliers and customers for smooth transactions Office management and administrative tasks Customer relationship management handling feedback and queries Who Were Looking For: A detail-oriented professional with experience in accounting and administration Strong knowledge of GST, TDS, and financial compliance Excellent communication and coordination skills Ability to manage office operations and Client relationships Location: DAVANGERE, KARNATAKA Employment Type: Full-time If you or someone you know is a great fit for this role, send your resume to hr@sonative.in, ceo@sonative.in or DM us! Lets build something amazing together! #Hiring #Accountant #Admin #Finance #JobOpening #SoNative,