5 Administrative Tools Jobs

As an experienced Admin Executive, you will be responsible for overseeing and managing end-to-end administrative operations, including facility management, travel coordination, inventory management, visa processing, and vendor management. Your strong leadership skills and prior experience in handling an administration team will be essential for success in this role. You will be tasked with overseeing daily office operations to ensure a smooth working environment, managing office space, maintenance, housekeeping, and security services, and ensuring compliance with health, safety, and regulatory requirements. Additionally, you will handle domestic and international travel bookings for employees, manage visa applications, renewals, and compliance with immigration policies, and maintain relationships with travel agencies for cost-effective solutions. In terms of inventory and asset management, you will be responsible for maintaining records of office supplies, IT assets, and other inventories, ensuring timely procurement and replenishment of stock, and implementing effective cost-control measures for asset management. You will also identify, negotiate, and manage relationships with vendors and service providers, oversee procurement processes, ensure timely delivery of services and goods, and evaluate vendor performance to ensure adherence to SLAs. As a leader, you will lead and mentor the administration team to ensure efficient workflow, assign roles and responsibilities within the team, monitor performance, conduct training sessions, and performance evaluations for continuous improvement. You will also be responsible for maintaining records related to office administration, travel, visa, and contracts, ensuring compliance with legal and corporate policies, handling audits, and reports related to administrative processes. Furthermore, you will plan and execute company events, celebrations, and offsites, coordinate with vendors, venues, and internal teams for smooth event execution, manage budgets, logistics, and employee engagement activities for events, and ensure alignment of events with company culture and employee engagement goals. To qualify for this role, you should have a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 4+ years of experience in administration with team management experience. Strong knowledge of office administration, travel arrangements, vendor management, and compliance, excellent organizational, communication, and leadership skills, proficiency in MS Office, ERP systems, and administrative tools, and the ability to multitask and handle high-pressure situations efficiently are essential for success in this role.,

As an Operations Manager at Dreamtime Learning, you will play a crucial role in empowering excellence through seamless school operations. Your primary responsibility will be to oversee daily operations and administrative activities across all Dreamtime Learning-associated schools. You will be tasked with developing, implementing, and monitoring operational processes to ensure smooth school functioning. Collaboration with school staff to maintain operational efficiency and compliance with policies will be key to your success in this role. In addition, you will be responsible for managing logistics, procurement, and resource allocation effectively across schools. Regular travel to various school locations will be required to assess operational needs and provide on-site support. Your ability to collaborate with academic and administrative teams to address operational challenges will be essential in maintaining high operational standards. As part of your role, you will be expected to prepare operational reports and provide actionable insights to senior management. Ensuring adherence to safety, legal, and regulatory standards across all schools will also be a critical aspect of your responsibilities. To excel in this position, you must have proven experience in operations management in a school environment. Strong organizational and problem-solving skills are a must, along with excellent communication and interpersonal abilities. A willingness to travel extensively is required, as well as proficiency in using administrative tools and technology. A Bachelor's degree in Business Administration, Operations Management, or a related field is preferred. If you are ready to take on a challenging yet rewarding role that directly impacts the operational excellence of schools, apply now to join the Dreamtime Learning team.,

You will be responsible for serving as an Oracle Cloud Administrator (OCI) and Oracle Integration Cloud (OICS) Solution Architect, leveraging your 10+ years of strong expertise in Oracle technology with a focus on OICS solution architecture and OCI administration. Holding an OCI certification is mandatory, while possessing any other Oracle technology certification will be considered an added advantage. Your experience should include working on Oracle Integration Cloud service to connect applications such as Salesforce, Success Factor, EPM, and OAC using connectors/API. You will be tasked with designing integration architecture for cloud-to-cloud and cloud-to-on-premise systems, as well as provisioning PaaS and estimating data transfer between SaaS, PaaS, and external systems. Familiarity with all Oracle services to recommend suitable options and knowledge of pre-built adapters for Oracle Fusion will be valuable. Additionally, you should have a comprehensive understanding of OCI Administration, encompassing aspects like Tenancy, VCN, Compartments, Network Layers, firewalls, subnets, storage options, FSS, Block Volume, and Object storage. Your responsibilities will extend to OCI infra-administration, including installation, configuration, migrations, tuning, patching, administration, and monitoring. Moreover, you should have hands-on experience in developing and modifying Terraform scripts for application deployments on OCI and managing OCI Infrastructure. Performance tuning, hardware upgrades, and resource optimization will also fall under your purview, ensuring the configuration of CPU, memory, and disk partitions as needed to maintain infrastructure availability. Your role will involve applying OS patches and upgrades regularly, as well as upgrading administrative tools and utilities, and configuring or adding new services as required. Familiarity with handling OS or application-related security vulnerabilities will be advantageous. Additionally, you should be adept at provisioning storage, compute nodes, network resources, and understanding their associated requirements. Having a strong grasp of HA architecture and DR setup in an OCI environment is essential, along with the ability to collaborate effectively with infrastructure teams, application development teams, and 3rd party product support teams. This position is open in various locations, including Mumbai, Pune, Bangalore, and Gurgaon.,

The role of an Executive Assistant is to provide support to the investment team in their daily activities and manage office operations and events. Your responsibilities will include managing the team's schedule, organizing appointments, planning meetings and travel arrangements, as well as handling correspondence and email communications. Additionally, you will be expected to provide administrative support by preparing reports, maintaining confidentiality, and assisting in organizing events. To excel in this role, you should possess qualities such as humility, ownership, respect for others, strong work ethics, and a continuous desire to improve. Strong time management and organizational skills are essential, along with excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite, Google productivity suite, and other administrative tools is required, as well as the ability to handle confidential information with discretion. The ideal candidate will have 5-8 years of experience as an Executive Assistant or in a similar role, demonstrating a high level of ownership and a can-do attitude. This is a full-time position with a day shift schedule, requiring fluency in English. The work location is in person, where you will be responsible for ensuring the smooth functioning of the office, including coordinating with vendors, onboarding new hires, and addressing any miscellaneous activities as needed.,

You are an experienced Front Desk Officer with 1-2 years of experience as a Front Office Executive. As a Front Desk Officer located in Padivattom, Ernakulam, you will be responsible for managing front office operations, including guest reception, visitor management, and phone/email handling. Your key responsibilities will include handling domestic and international flight bookings and travel arrangements for officials, coordinating with airlines, travel agents, and portals for efficient ticketing and itinerary management, providing courteous and professional customer service at the front desk, supporting administrative tasks, and assisting other departments when needed. To excel in this role, you should have prior experience in ticket booking for higher officials, with GDS knowledge or online booking tools being preferred. Possessing IATA certification is considered a strong advantage. Fluency in English, Hindi, and Malayalam is essential, along with strong communication skills in these languages. Proficiency in MS Office and basic administrative tools is also required. This is a full-time, permanent position with a monthly salary ranging from 20,000 to 25,000. The working schedule is a day shift from Monday to Friday, with additional benefits including health insurance, provident fund, and a yearly bonus. A Bachelor's degree is preferred for this role, along with 1 year of experience in front desk operations. Knowledge of English is required, while proficiency in Hindi and possession of an IATA certification are preferred. Join our team as a Front Desk Officer to contribute to a professional and customer-centric front office environment, ensuring efficient operations and maintaining confidentiality and professionalism in all duties. ,