2100 Administrative Support Jobs - Page 4

As a Buyer Outreach - International Sales Representative at Arthashastra Intelligence, your role involves assisting in lead generation efforts by conducting online research, sending cold emails, making cold calls, and implementing other lead generation initiatives to identify potential customers and generate sales leads. You will be responsible for identifying target regions, institutes, and industries to gather email and phone numbers for email and phone marketing campaigns. Additionally, you will assist in updating the CRM system (HubSpot) with relevant and accurate information related to leads, prospects, and customer interactions to ensure data integrity and consistency within the platform. Collaboration with the Sales and Marketing teams is essential to align lead-generation efforts with overall sales strategies and ensure a streamlined and cohesive approach. Your key responsibilities will include: - Conducting online research, sending cold emails, making cold calls, and implementing lead generation initiatives - Identifying target regions, institutes, and industries for email and phone marketing campaigns - Updating the CRM system (HubSpot) with relevant information and ensuring data integrity - Collaborating with Sales and Marketing teams to align lead-generation efforts with overall sales strategies - Supporting the sales team in preparing sales materials, presentations, and proposals - Participating in sales meetings and client calls to observe and learn about the sales process - Maintaining customer relationship management (CRM) systems and updating sales databases - Providing general administrative support to the sales team as needed Qualifications required for this role: - Currently pursuing a degree or Graduated in business, marketing, or a related field - Sales or marketing coursework is a plus - Strong communication skills, preferred conversational English - Proficiency in using email and phone communication tools - Ability to conduct research and gather contact information effectively - Familiarity with CRM systems, preferably HubSpot/Fresh sales - Excellent organizational skills and attention to detail - Ability to work independently and as part of a team - Strong interpersonal skills and the ability to build relationships with potential customers - Goal-oriented mindset with a desire to learn and grow in the sales field - Knowledge of sales techniques and lead generation strategies is a plus Join Arthashastra Intelligence as a Buyer Outreach - International Sales Representative and be part of a dynamic team in the B2B Global Trade & Procurement industry at their Madhapur, Hitech City, Hyderabad office.,

As an HR Officer at our company, your primary responsibilities will include: - Overseeing the hiring process, which involves tasks such as posting job openings, reviewing resumes, conducting interviews, and selecting suitable candidates. - Developing comprehensive job descriptions and specifications to attract qualified individuals to the organization. - Maintaining accurate employee records and ensuring timely updates to ensure compliance with regulations. - Managing HR-related invoicing and administrative tasks efficiently. - Organizing and safely storing employee data and career progression records for easy access. - Handling time office management tasks related to attendance tracking. - Providing critical administrative support to the HR department, including managing personnel records and HR documents effectively. In addition to the job responsibilities, you will also be entitled to the following benefits: - Leave encashment - Life insurance coverage - Paid time off - Provident Fund contribution The ideal candidate for this position should possess a Master's degree, although it is preferred rather than mandatory. Moreover, a minimum of 2 years of experience in HR Time office Management is required for this role. Please note that the work location for this position is in person at Patiala, Punjab.,

As a dedicated assistant, you will be responsible for various tasks to support the Director efficiently. Your key responsibilities will include: - Managing the Director's calendar, appointments, meetings, and travel arrangements. - Coordinating internal and external meetings, ensuring all logistics are well-organized. - Serving as the primary point of contact between the Director and both internal and external stakeholders. - Drafting, reviewing, and managing emails, letters, reports, and other documents effectively. - Handling confidential information with the utmost discretion. - Organizing and coordinating travel itineraries, accommodation, and transport arrangements. - Preparing travel expense reports and necessary documentation. - Preparing documents for meetings, presentations, and reports as required. - Taking minutes during meetings and ensuring timely follow-up on action points. - Maintaining filing systems, both electronic and physical, in an organized manner. - Assisting in managing key projects and tracking deadlines or deliverables. - Liaising with departments and teams on behalf of the Director for project updates or inputs. - Ensuring smooth operation of the Director's office, including ordering supplies and handling minor issues efficiently. - Handling ad hoc personal tasks for the Director whenever necessary. Additionally, the job type for this role is full-time, and the work location is in person.,

As a Junior HR cum Admin Executive at our organization, your role will involve assisting in executing HR and administrative tasks to ensure the smooth functioning of the office. This position is perfect for individuals aiming to advance their career in HR and office management. **Key Responsibilities:** - Manage office supplies and stationery inventory. - Coordinate courier services and vendor communications. - Assist in organizing meetings and travel arrangements. - Maintain filing systems and office documentation. - Ensure cleanliness and basic facility upkeep. - Support in handling incoming calls and front desk duties. **Qualifications & Skills:** - Bachelor's degree in HR, Business Administration, or a related field. - Minimum of 2 years of experience in HR or administrative roles. - Basic knowledge of MS Office (Word, Excel, PowerPoint). - Strong communication and organizational skills. - Willingness to learn and take initiative. - Ability to multitask and work effectively in a team environment. The company offers Provident Fund benefits for this full-time, permanent position. The work location is onsite.,

Job Description Role Overview: As an Office Boy at Vesuvius Pharma Private Limited, you will play a crucial role in maintaining the cleanliness and orderliness of the office environment in Pune. Your responsibilities will include running errands, assisting staff with various tasks, managing office supplies, making photocopies, handling deliveries, and organizing files. Your contribution will ensure the smooth functioning of the office on a full-time, on-site basis. Key Responsibilities: - Maintain the cleanliness and tidiness of the office premises - Run errands efficiently as required - Assist staff with various tasks to support their workflow - Manage and organize office supplies effectively - Perform routine administrative tasks such as making photocopies, handling deliveries, and organizing files Qualifications Required: - Basic knowledge of office management tasks and duties - Ability to perform cleaning and maintenance tasks effectively - Good communication and interpersonal skills to interact with staff members - Capability to support staff with administrative tasks as needed - Must demonstrate reliability, punctuality, and a positive attitude in all responsibilities,

Role Overview: You will be joining a leading name in the construction and real estate industry, supporting the Managing Director in day-to-day operations, client relations, and administrative tasks. Your proactive and organized approach will contribute to the excellence and innovation our company is known for. Key Responsibilities: - Provide direct administrative and operational support to the Managing Director. - Coordinate schedules, appointments, meetings, and travel arrangements. - Assist in drafting, reviewing, and managing contracts, project reports, and official correspondence. - Serve as a communication bridge between the Managing Director, internal teams, and external stakeholders. - Track and follow up on project progress, deadlines, and deliverables. - Prepare presentations, reports, and proposals as required. - Maintain confidentiality of sensitive company and client information. - Support business development activities, including client meetings and follow-ups. - Perform other tasks and duties as assigned to ensure smooth operations. Qualifications & Skills: - Bachelors degree in Business Administration, Construction Management, or a related field. - Proven experience as an Executive Assistant/Personal Assistant/Operations Coordinator, preferably in the construction or real estate industry. - Strong organizational and multitasking skills with attention to detail. - Excellent communication skills (written & verbal). - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). - Ability to work independently and handle pressure in a fast-paced environment. - Professional demeanor, reliability, and discretion. Additional Company Details: You will enjoy a competitive salary based on experience and have the opportunity to work directly with top management, gaining strategic exposure. Professional growth and learning in the construction & real estate sector are encouraged in our supportive and collaborative work environment. Benefits: - Paid time off Language: - English (Preferred) Work Location: - In person,

As an individual in this role, you will be responsible for the following tasks: - Assist in collecting data from clients and ensuring accuracy as per defined requirements. - Perform data gathering, validation, verification, and calculations related to Carbon Footprint emissions (Scope 1, 2 & 3). - Conduct data collection, validation, verification, and calculations for Life Cycle Assessments (LCA). - Support the preparation of draft reports for Carbon Footprint, Life Cycle Assessment, and ESG in line with established guidelines and frameworks. - Contribute to organizational administrative tasks when required. - Continuously build knowledge of ESG concepts and associated frameworks. - Develop and maintain a database of prospective clients. - Manage outreach activities including cold calling and warm calling to generate leads. - Identify high-potential leads and initiate engagement with prospective customers. - Maintain and update the sales pipeline regularly. - Research industries and organizations in target markets to identify opportunities and drive sales initiatives. - Conduct account mapping, understand buyer personas, identify key decision-makers, and schedule meetings for the sales team. - Validate and qualify accounts before adding them to the pipeline. - Apply independent research skills to source relevant information. - Gain familiarity with and effectively use the company's CRM tools. - Provide additional administrative support to the organization as needed. Furthermore, the qualifications required for this role include: - Degree in Environmental Engineering, M.Sc. in Environmental Science, B.E. (any discipline), or a related academic background. - Minimum 3 years of experience in assessing and/or applying ESG standards and performance best practices. Please note that this role is office-based and requires working onsite.,

Job Description: As a Virtual Assistant located in Deoria, you will be responsible for managing calendars, scheduling appointments, handling correspondence, conducting research, and data entry. Your role will also include organizing meetings, maintaining records, and providing administrative support to various departments. Key Responsibilities: - Manage calendars and schedules efficiently - Organize meetings and ensure smooth coordination - Handle correspondence and provide administrative support - Conduct research and manage data entry tasks - Maintain records accurately - Provide support to various departments as required Qualification Required: - Strong skills in managing calendars, scheduling, and organizing meetings - Experience in handling correspondence and providing administrative support - Ability to conduct research and manage data entry tasks - Excellent written and verbal communication skills - Proficiency in using office software such as Microsoft Office and Google Suite - Ability to work independently and manage multiple tasks efficiently - Excellent organizational and time-management skills - High school diploma or equivalent; a diploma in computer application or related field is preferred,

As a Project Coordinator at Paradiso Software, your role will involve maintaining and monitoring project plans, schedules, work hours, budgets, and expenditures. You will be responsible for organizing and participating in stakeholder meetings, documenting important actions, preparing presentation materials, and ensuring project deadlines are met. Additionally, you will be required to provide administrative support, undertake project tasks, develop project strategies, assess risks and issues, and ensure stakeholder views are managed effectively. Key Responsibilities: - Maintain and monitor project plans, schedules, and budgets - Organize and participate in stakeholder meetings - Document important actions and decisions - Prepare presentation materials - Ensure project deadlines are met - Provide administrative support - Undertake project tasks as required - Develop project strategies - Assess project risks and issues - Manage stakeholder views towards the best solution - Facilitate meetings and distribute minutes - Create a project management calendar Qualifications Required: - Bachelor's degree in business or related field - Exceptional verbal, written, and presentation skills - Ability to work independently and as part of a team - Proficiency in Microsoft applications (Word, Excel, Outlook) - Knowledge of file management and administrative procedures - Ability to work on tight deadlines In addition to the job responsibilities and qualifications, Paradiso Software offers benefits such as leave encashment, paid time off, and Provident Fund. This is a full-time position with evening, night, UK, and US shift options available for remote work.,

As a Project Operations Intern at our company, you will have the opportunity to work closely with the Project Operations Manager and other team members to support various aspects of project planning, execution, monitoring, and reporting. Your role will involve assisting with project data management, supporting project planning activities, collaborating with cross-functional teams, creating and maintaining project documentation, participating in project monitoring, and providing administrative support as needed. Key Responsibilities: - Assist with project data management, including gathering, organizing, and maintaining project documentation, timelines, and deliverables. - Support project planning activities by conducting research, preparing reports, and tracking milestones to ensure timely execution. - Collaborate with cross-functional teams to ensure alignment and smooth execution of projects. - Help create and maintain project documentation, such as status reports, project trackers, meeting minutes, and process guidelines. - Participate in project monitoring and quality checks to ensure compliance with timelines, standards, and requirements. - Assist in coordinating project activities, including scheduling meetings, preparing presentations, and managing follow-ups. - Contribute to ongoing process improvement by identifying bottlenecks and supporting implementation of efficiency enhancements. - Stay informed about project management best practices, tools, and methodologies. - Provide administrative and operational support to the Project Operations Manager and team as needed. Qualifications: - Strong organizational and analytical skills with the ability to manage multiple tasks and priorities effectively. - Excellent communication skills, both written and verbal, with the ability to collaborate across teams. - Proficiency in Microsoft Office suite (Excel, Word, PowerPoint) and familiarity with project management tools (e.g., Jira, Trello, Asana, MS Project) is a plus. - Ability to work independently with minimal supervision, as well as part of a team in a fast-paced environment. - Demonstrated interest in project management, operations, or related fields through coursework, projects, or previous experience (preferred). - Enthusiasm for learning and a proactive attitude towards tackling new challenges and opportunities.,

You will be responsible for providing an excellent and consistent level of administrative support to your internal customers. Your role as a Human Resources Officer will involve assisting the Human Resources Manager in the efficient running of the Human Resources Department. Key Responsibilities: - Provide administrative support to internal customers - Assist the Human Resources Manager in departmental operations Qualifications Required: - Ideally, possess a university degree or diploma in HRM/HRD or Hospitality/Tourism management - Minimum of 2 years" work experience as a human resources coordinator in a larger operation is an advantage - Good problem-solving, administrative, and interpersonal skills are a must.,

Role Overview: You will be supporting the Director in various aspects including preparing for, attending, and following up on meetings, both domestically and internationally. Your role will involve handling scheduling, coordination, and logistical arrangements for travel and meetings. Additionally, you will provide administrative support during trips to ensure smooth operations. Effective communication with internal teams, external partners, and stakeholders will be a key part of your responsibilities. You should be able to adapt to a dynamic schedule that involves extensive international travel. Key Responsibilities: - Assist the Director in preparing for, attending, and following up on meetings, with a focus on international engagements. - Manage scheduling, coordination, and logistical arrangements for travel and meetings. - Provide administrative support during trips to ensure operations run smoothly. - Communicate effectively with internal teams, external partners, and stakeholders. - Adapt to a dynamic schedule that includes extensive international travel. Qualifications Required: - Strong organizational skills and attention to detail. - Excellent communication and interpersonal abilities. - Ability to adapt to changing priorities and a dynamic work environment. - Experience in administrative support or similar roles would be beneficial. (Note: The additional details about the company have been omitted as it was not provided in the job description.),

Role Overview: You will be joining Morphogenesis, a globally recognized firm established in 1996, known for its diverse work in Master Planning, Urban Design, Architecture, Interior Design, and Landscape Design. The firm's strong belief in sustainability is reflected in all its designs. As an Office Administrator at the Pune location, you will play a crucial role in daily business interactions, providing executive support to the Studio. Key Responsibilities: - Oversee overall studio management and maintenance for smooth day-to-day operations. - Manage calendars and travel requirements for studio leadership and team members. - Prepare and process monthly expense reports. - Answer and route incoming calls promptly to the appropriate team members. - Organize acquisition of gifts and acknowledgements as needed. - Facilitate onboarding formalities for new joinees. - Manage procurement of office crockery, materials, and coordinate end-to-end travel arrangements. - Support internal events such as staff meetings, open houses, and learning sessions. - Maintain accurate petty cash records and assist HR in day-to-day tasks. - Oversee Annual Maintenance Contracts (AMCs) and coordinate maintenance activities. - Coordinate with vendors and clients during visits or meetings and assist in arranging logistics. - Coordinate employee engagement activities and assist in off-site corporate events. - Provide general administrative support and respond to ad-hoc requests as required. Qualification Required: - Action-oriented, strong critical thinker with a desire to learn. - Excellent organizational skills with the ability to prioritize tasks effectively. - Excellent verbal and written communication skills. - Positive, professional, collaborative attitude with executive presence. - Proficient with Microsoft Word, Excel, and Outlook. - Graduate/Postgraduate from an Accredited University. - 3+ years of experience in an administrative, customer service, or front office role. - Ability to multitask effectively.,

About Business JOB DESCRIPTION Adani Group : Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India. Adani Airports Holding Limited : Adani Airports Holding Limited is reshaping the aviation landscape, transforming airports into dynamic hubs of connectivity, innovation, and service excellence. By prioritizing passenger experience, leveraging state-of-the-art technology, and enhancing operational efficiency, we are redefining airport infrastructure across India. Our vision is to create world-class airports that serve as gateways to regional development and global connectivity, positioning Adani Airports as a leader in the aviation sector with a focus on sustainable growth and community impact. Job Purpose: Executive - Terminal Operations plays a crucial role in ensuring the smooth and efficient functioning of the airport terminal. This position involves a wide range of responsibilities, including passenger service, process adherence, customer satisfaction, safety, teamwork, and administrative tasks to deliver an exceptional passenger experience. Responsibilities Terminal Operational Support: Provides direct support to passengers and airport staff during terminal operations & assists with passenger check-in, boarding, and baggage claim processes, ensuring a smooth passenger journey. Handles general inquiries and resolves minor passenger issues efficiently and professionally. Address complaints and concerns as assigned by the Duty Terminal Manager and excalates issues to Duty Terminal Manager. Process Adherence Ensures strict adherence to terminal operating procedures and guidelines & supports the implementation of new processes and initiatives to improve operational efficiency. Contributes to data collection and reporting to support performance analysis and decision-making. Budget Preparation & Forecasting Aid in forecasting departmental expenditure, ensuring accurate CAPEX/OPEX allocation. Assist in tracking the budget against actuals and provide necessary reports to the senior management for informed decision-making. Outsourced Staff Management Monitor and manage outsourced staff to ensure compliance with service level agreements (SLAs) and performance expectations. Handle complaints, disciplinary issues, and provide training as required to enhance service delivery. Resolve salary and attendance-related issues by coordinating with HR and payroll departments. Safety And Security Compliance Support the implementation of safety protocols and procedures to ensure a secure and safe terminal environment for both staff and passengers. Assist in monitoring compliance with safety regulations and report any incidents to senior management for further action. Teamwork And Collaboration Assist in managing the training calendar by scheduling, organizing, and tracking training sessions for terminal operations staff. Coordinate between departments reporting to the Head of Terminal to ensure alignment in operational goals and support in cross-departmental activities. Administrative Tasks Performs a variety of administrative duties including accurate and timely data entry, maintaining organized documentation and filing systems, and providing general office support. Contributes to the smooth running of terminal operations by providing administrative support to the team, including scheduling appointments, managing correspondence, and preparing reports. Data Collation & Reporting Assist in compiling daily operational data and ensuring accurate collation for reporting. Support the preparation of Senior Management Reports by organizing key performance indicators and metrics. Stakeholder Management Shift wise coordination will all regulatory agencies, airlines and ground handlers. Participate in Training Programs Attend all scheduled mandatory classroom and E-Vidyala training sessions as per the training calendar. Identify personal areas for improvement and career development, and self-nominate for relevant training sessions that align with those goals. Key Stakeholders - Internal Duty Manager - Terminal Operations Facilities Department Finance Department HR Department IT Department Procurement Department Security Department Customer Service Maintenance Department Key Stakeholders - External MoCA,MCGM, BCAS, BOI, Customs,CISF,APHO Ground Handling Agencies Retail and Food Outlets Government Regulatory Bodies Airport Authority of India (AAI) Travel Agents Car Rental Services Security Agencies Qualifications Educational Qualifications: Bachelor&aposs degree in Business Administration, Aviation Management, or a related field is essential. Work Experience 3-5 years of experience in airport terminal operations, with a strong focus on managing diverse stakeholders, optimizing passenger experience, and driving operational efficiency. Show more Show less

Provides administrative support to customer service processes. Job title: Executive - Customer Management Job Description: Undertakes basic administrative tasks Ensures that complete documentation is maintained either in electronic or hard copy form. Transmits information or documents to customers, using computer, or mail Accurately captures data and enters it on to the relevantsystems Works within the requirements of data privacylegislation. Location: Mumbai , India Time Type: Full time Contract Type: Permanent

Provides administrative support to customer service processes. Job title: Executive - Customer Management Job Description: Undertakes basic administrative tasks Ensures that complete documentation is maintained either in electronic or hard copy form. Transmits information or documents to customers, using computer, or mail Accurately captures data and enters it on to the relevantsystems Works within the requirements of data privacylegislation. Location: Mumbai , India Time Type: Full time Contract Type: Permanent

Key Responsibilities: Reception and Visitor Management: Greet and welcome visitors, clients, and employees in a professional and friendly manner. Register and sign in visitors, provide them with appropriate visitor badges, and ensure their comfort during their visit. Answer incoming telephone calls and transfer them to the appropriate employee or department. Respond to inquiries and provide information to visitors and callers. Administrative Support: Coordinate and schedule appointments, meetings, and conference room bookings. Manage and maintain the front desk area, ensuring it is clean, organized, and well-presented at all times. Receive and distribute incoming mail, packages, and deliveries. Maintain office supplies inventory and place orders when necessary. Communication and Coordination: Communicate with employees, clients, and visitors to ensure smooth operations and address any needs or concerns. Coordinate with various internal departments to relay messages, provide necessary information, and assist in resolving issues. Assist with travel arrangements, including booking flights, accommodations, and transportation for employees or clients. Record Keeping and Documentation: Maintain accurate records of incoming and outgoing visitors, calls, and messages. Update and manage electronic databases, contact lists, and directories. Generate and distribute reports, memos, and other documents as required. Safety and Security: Monitor and ensure the security of the front desk area by maintaining visitor logbooks, surveillance, and access control systems. Follow established security procedures, including issuing visitor badges and enforcing visitor policies. Handle emergency situations calmly and efficiently, such as evacuation procedures or contacting appropriate authorities. Customer Service: Provide exemplary customer service by addressing inquiries, resolving complaints, and ensuring visitors have a positive experience. Assist in coordinating and organizing special events or activities hosted by the organization.

Key Responsibilities: Reception and Visitor Management: Greet and welcome visitors, clients, and employees in a professional and friendly manner. Register and sign in visitors, provide them with appropriate visitor badges, and ensure their comfort during their visit. Answer incoming telephone calls and transfer them to the appropriate employee or department. Respond to inquiries and provide information to visitors and callers. Administrative Support: Coordinate and schedule appointments, meetings, and conference room bookings. Manage and maintain the front desk area, ensuring it is clean, organized, and well-presented at all times. Receive and distribute incoming mail, packages, and deliveries. Maintain office supplies inventory and place orders when necessary. Communication and Coordination: Communicate with employees, clients, and visitors to ensure smooth operations and address any needs or concerns. Coordinate with various internal departments to relay messages, provide necessary information, and assist in resolving issues. Assist with travel arrangements, including booking flights, accommodations, and transportation for employees or clients. Record Keeping and Documentation: Maintain accurate records of incoming and outgoing visitors, calls, and messages. Update and manage electronic databases, contact lists, and directories. Generate and distribute reports, memos, and other documents as required. Safety and Security: Monitor and ensure the security of the front desk area by maintaining visitor logbooks, surveillance, and access control systems. Follow established security procedures, including issuing visitor badges and enforcing visitor policies. Handle emergency situations calmly and efficiently, such as evacuation procedures or contacting appropriate authorities. Customer Service: Provide exemplary customer service by addressing inquiries, resolving complaints, and ensuring visitors have a positive experience. Assist in coordinating and organizing special events or activities hosted by the organization.

Roles and Responsibility Assist in property valuation and appraisal services. Support the development of business strategies and plans. Conduct market research and analyze data to inform business decisions. Collaborate with cross-functional teams to achieve business objectives. Provide administrative support to ensure smooth operations. Develop and maintain client relationships to drive business growth. Job Requirements Strong understanding of real estate principles and practices. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced environment. Proficiency in Microsoft Office and other software applications. Strong analytical and problem-solving skills. Ability to think creatively and outside the box.

Roles and Responsibility Assist in property valuation and appraisal services. Support the development of business strategies and plans. Conduct market research and analyze data to inform business decisions. Collaborate with cross-functional teams to achieve business objectives. Provide administrative support to ensure smooth operations. Develop and maintain client relationships to drive business growth. Job Requirements Strong understanding of real estate principles and practices. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced environment. Proficiency in Microsoft Office and other software applications. Strong analytical and problem-solving skills. Ability to think creatively and outside the box.

We are looking for a highly motivated and enthusiastic Apprentice to join our team at Jones Lang LaSalle Property Consultants (India) Pvt. Ltd., with 0-1 year of experience. Roles and Responsibility Assist in property valuation and appraisal services. Support the sales team in client meetings and presentations. Conduct market research and analyze data to identify trends and opportunities. Develop and maintain relationships with clients and stakeholders. Collaborate with the marketing team to create promotional materials and campaigns. Provide administrative support to the team as needed. Job Requirements Strong communication and interpersonal skills. Ability to work effectively in a team environment. Basic knowledge of real estate principles and practices. Proficiency in Microsoft Office and other software applications. Strong analytical and problem-solving skills. Ability to adapt to changing priorities and deadlines.

POSITION GOALS Set up Standard Operating Procedures for all soft services activities and ensure compliance at site. Must be able to recognize system shortcomings and respond to operational and emergency situations. Ensure client SLA & KPI achieved with highest level of customer satisfaction. Appropriate checks and control measures for all vendor staff activity and tracking mechanism DUTIES AND RESPONSIBILITIES Ensure Deep cleaning activities are undertaken in accordance with the schedule. Ensure the implementation and management of Risk and Safety work practices to reduce any interruption to operations. Ensure all the Helpdesk tickets are tracked and closed within SLA to achieve the client satisfaction scores. Provide training to on-site teams on equipment procedures and implementation. Support service delivery teams on equipment maintenance and upkeep. Conduct regular audits to ensure that the procedures are being followed and updated as required. Ensure and coordinate for adequate material availability and to maintain the stores to keep inventories of all HK materials without any interruptions. Ensure compliance with statutory regulations on fire, health, and safety standards. Ensure that service delivery teams and on-site contractors undergo a Health and Safety Induction prior to deployment. Maintain equipment database for site and have proper inventory management for the materials. Prepare / provide input to the site monthly report to be submitted to client EMPLOYEE SPECIFICATIONS KEY COMPETENCIES Territory qualifications in property, building or facilities management required. Excellent people skills and ability to interact with a wide range of client staff and demands. Demonstrated experience with tendering and service improvement initiatives required. Knowledge on basic safety standards at workplace and eye for details to bring in improved standards on cleaning activities. Knowledge of Strong PC literacy and proven to manage daily activities using various systems.

Job Summary: The Front Office Executive is the face of Brookfield for assisting the occupant company employees, visitors and VIP walking in in the respective buildings. They are also responsible for managing the lobby neatly and presentable throughout the day. They are responsible for answering and resolving the queries raised by the occupant company employees/ visitors and VIPs. They need to coordinate with respective vertical heads like Technical, housekeeping, EHS for rectification of complaints received from occupant company employees and update the status to respective staff who raised the query Role and Responsibilities: Attend to all queries raised by employees, visitors, vendors and manage the respective building lobby Support the occupant companies during their VIP movement/ client visit/ audits etc., Follow up with respective teams and support the occupant companies for non-availability of any kind of services for which developer is responsible Establish standard operating procedure pertaining to the function and deploy them for strict follow up Support and Coordinate for the events done from developer side for the occupant companies Create a good rapport with occupant company employees and provide them with confidence in the upkeep of all services and common areas Track the complaints received from occupant companies and coordinate for completion of work and send them an update on the task Supporting Property Manager in the respective functional areas Support all initiatives and adhoc requirement of the management Support all sustainability initiatives Submission of data for all routine reports like, daily, weekly, monthly and QBRs and furnishing all adhoc technical data required by cluster head/ property manager from time to time Support in maintaining ISO certifications/ 5S / BEE/BSC/IGBC and other certifications and adherence to the certifications and standards Responsible for greeting clients and visitors to our office parks. Giving client directions to various parts of the office and contacting employees regarding visitors Responsible for maintenance and upkeep of the lobby/entry and exit areas with regards to cleanliness, availability of amenities, maintenance of stock of items required and updated information available on display boards wherever applicable Coordinate with other departments within the campus as and when required for completion of assigned tasks Any additional tasks assigned by the property management team eg., collaborating reports, completion of training plans, events, preparing for audits or review with management, etc Standardization checklist monitoring for lobby, meeting rooms and washrooms as applicable, ensuring correctness of data in emergency sheets/IAQ monitoring, digital tenant directory, functioning of aroma diffusers, window blinds Maintenance and upkeep of common areas accessed by internal team members, visitors, and clients. Upkeep of plants and planters in the lobby, shelves, artifacts, etc., in common areas.

Job Summary: The Front Office Executive is the face of Brookfield for assisting the occupant company employees, visitors and VIP walking in in the respective buildings. They are also responsible for managing the lobby neatly and presentable throughout the day. They are responsible for answering and resolving the queries raised by the occupant company employees/ visitors and VIPs. They need to coordinate with respective vertical heads like Technical, housekeeping, EHS for rectification of complaints received from occupant company employees and update the status to respective staff who raised the query Role and Responsibilities: Attend to all queries raised by employees, visitors, vendors and manage the respective building lobby Support the occupant companies during their VIP movement/ client visit/ audits etc., Follow up with respective teams and support the occupant companies for non-availability of any kind of services for which developer is responsible Establish standard operating procedure pertaining to the function and deploy them for strict follow up Support and Coordinate for the events done from developer side for the occupant companies Create a good rapport with occupant company employees and provide them with confidence in the upkeep of all services and common areas Track the complaints received from occupant companies and coordinate for completion of work and send them an update on the task Supporting Property Manager in the respective functional areas Support all initiatives and adhoc requirement of the management Support all sustainability initiatives Submission of data for all routine reports like, daily, weekly, monthly and QBRs and furnishing all adhoc technical data required by cluster head/ property manager from time to time Support in maintaining ISO certifications/ 5S / BEE/BSC/IGBC and other certifications and adherence to the certifications and standards Responsible for greeting clients and visitors to our office parks. Giving client directions to various parts of the office and contacting employees regarding visitors Responsible for maintenance and upkeep of the lobby/entry and exit areas with regards to cleanliness, availability of amenities, maintenance of stock of items required and updated information available on display boards wherever applicable Coordinate with other departments within the campus as and when required for completion of assigned tasks Any additional tasks assigned by the property management team eg., collaborating reports, completion of training plans, events, preparing for audits or review with management, etc Standardization checklist monitoring for lobby, meeting rooms and washrooms as applicable, ensuring correctness of data in emergency sheets/IAQ monitoring, digital tenant directory, functioning of aroma diffusers, window blinds Maintenance and upkeep of common areas accessed by internal team members, visitors, and clients. Upkeep of plants and planters in the lobby, shelves, artifacts, etc., in common areas.

What this job involves: Creating a First Impression That Lasts As the Senior Receptionist, you are not just the first person people see; you are the first point of impact. Your role goes beyond greeting visitorsyou set the tone and embody our values of hospitality, efficiency, and professionalism. Your ability to manage interactions with poise, build rapport quickly, and represent both JLL and our clients brand with confidence and respect is essential. Through impeccable presentation, you foster a welcoming environment that everyone will remember and appreciate. Leadership in Creating Unforgettable Impressions: Frontline Leadership: Serve as the primary ambassador for JLL and the client, leading by example to ensure every visitor and employee experiences exceptional service. Team Development: Mentor and guide junior reception staff, fostering a culture of professionalism, warmth, and customer-centricity. Strategic Engagement: Develop and implement strategies to enhance first impressions, aligning with the clients values and JLLs standards of excellence. Excellence in Event Management and Presentation: Event Leadership: Take charge of planning and executing high-profile internal and client events, ensuring they reflect the highest standards of quality and creativity. Innovation and Strategy: Introduce innovative approaches to event logistics and presentation, optimizing resources and enhancing the overall experience. Collaboration: Work closely with cross-functional teams to ensure seamless coordination and execution of events that support the clients business objectives. Advanced Stakeholder Management: Primary Liaison: Act as the key point of contact for stakeholders at all levels, ensuring effective communication and collaboration across departments such as Food, Security, Audio Video, and NetOps. Relationship Building: Cultivate strong, strategic relationships with internal and external stakeholders to facilitate smooth operations and exceptional support. Proactive Problem-Solving: Anticipate potential challenges, analyze risks, and develop comprehensive mitigation plans to maintain uninterrupted operations. Championing an Efficient and Safe Workplace: Operational Oversight: Lead the management of meeting room bookings, supply inventories, and documentation processes to ensure an organized and efficient work environment. Safety and Compliance: Uphold and enforce safety protocols and compliance standards, ensuring a secure and positive experience for all clients, vendors, visitors, and guests. Continuous Improvement: Identify opportunities for process enhancements and implement best practices to optimize workplace efficiency and effectiveness. Ensuring Compliance and Responsive Leadership: Incident Management: Oversee escalation and incident reporting procedures, ensuring adherence to all applicable guidelines and best practices. Policy Implementation: Ensure that all team members are trained and compliant with safety and operational protocols, maintaining a trusted and secure workplace environment. Sound like you To apply, you need to be: Knowledgeable and experienced Minimum of 3 years in a high-volume, corporate reception role within a multinational environment. Proven leadership experience, preferably in managing or mentoring a team of receptionists or administrative staff. Strong leadership and team management capabilities. Exceptional customer service skills with a proactive, solutions-oriented mindset. Passionate about customers Is customer service second nature to you Are you a team player whos eager to learn with a flexible approach To be outstanding in this role, you will be positive, energetic and able to creatively problem solve. You should also have superb communication skills so you can hit it off with the people youll be in contact with on a daily basis. A positive and strong communicator If youre confident and customer oriented, youll be skilled in interacting with stakeholders across all levels.. Superior written and spoken English communication skills, with the ability to interact confidently with stakeholders at all levels. Advanced problem-solving abilities and strategic thinking. Highly organized with excellent attention to detail and the ability to manage multiple priorities effectively.