1078 Administrative Support Jobs - Page 4

You will be responsible for providing high-level administrative support to our Director/Managers as a competent and experienced Personal Secretary. Your role will involve managing various tasks to ensure the smooth functioning of the executive's office. Your key responsibilities will include: Calendar Management: - Scheduling and coordinating appointments, meetings, and travel arrangements for the executive. - Managing and organizing the executive's calendar to optimize time efficiency. Communication: - Screening and managing phone calls and emails, responding on behalf of the executive when necessary. - Drafting, proofreading, and editing correspondence and documents. Documentation and Filing: - Maintaining and organizing confidential files, documents, and records. - Ensuring proper documentation of important information and correspondence. Meeting Coordination: - Preparing agendas and taking minutes for meetings as required. - Coordinating logistics for meetings, including room bookings and equipment setup. Travel Arrangements: - Making travel arrangements, including booking flights, accommodations, and transportation. - Preparing travel itineraries and ensuring all necessary details are communicated. Administrative Support: - Providing general administrative support, such as photocopying, scanning, and managing office supplies. - Handling incoming and outgoing mail and packages. Confidentiality: - Maintaining a high level of confidentiality in handling sensitive information. Requirements: - Proven experience as a Personal Secretary or similar role. - Excellent organizational and time-management skills. - Strong communication and interpersonal abilities. - Proficient in MS Office Suite and other relevant software. - Discretion and trustworthiness. - Ability to multitask and prioritize tasks effectively. - Bachelor's degree in Business Administration, Secretarial Studies, or related field. This is a full-time position with benefits such as cell phone reimbursement, flexible schedule, internet reimbursement, and a day shift schedule. You may also be eligible for a performance bonus based on your work. Experience of 1 year in a similar role is preferred. Proficiency in Hindi and English languages is also preferred. The work location for this role is in person.,

The Sales Coordinator plays a crucial role in supporting the sales team by handling administrative tasks, ensuring seamless operations, and contributing towards achieving sales targets. They play a significant role in order processing, report generation, and customer communication, which collectively enhances the efficiency and effectiveness of the sales department. The primary responsibilities of a Sales Coordinator include: - Providing administrative support by managing schedules, processing orders, and preparing reports. - Facilitating communication among the sales team, customers, and other departments. - Managing order processing by verifying customer orders, ensuring accurate processing, and timely delivery. - Generating and analyzing sales reports to monitor performance and identify trends. - Responding to customer inquiries promptly and resolving issues effectively. - Maintaining precise records of sales activities and customer interactions. - Tracking and managing the sales pipeline to ensure follow-up on opportunities. - Coordinating sales meetings and presentations. This is a full-time position with benefits such as cell phone reimbursement, health insurance, paid sick time, paid time off, and provident fund. The work schedule is during the day shift with a yearly bonus offered. Proficiency in Hindi is required for this role, and the work location is in person in Chennai - Ambattur. Interested candidates, especially freshers, who are fluent in Hindi or Telugu or Kannada can apply by sharing their profile to hr@fesren.com.,

As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, institutions, individuals, and private wealth clients in major markets worldwide are served. The ambition is simple: to be the most valued asset for clients. Alliance Bernstein is seeking an Administrative Assistant to support investment professionals in Pune, India. The ideal candidate should have experience supporting senior investment professionals in a demanding environment. This role requires a resourceful individual capable of efficiently managing core administrative tasks, such as calendar management, meeting coordination, travel arrangements, and prioritizing requests from multiple sources. Responsibilities include providing proactive and high-quality administrative support, managing meeting calendars, collaborating with team members and colleagues, preparing materials for meetings, arranging travel, preparing and editing presentations and documents, assisting with project coordination and event planning, managing report requests, and quickly learning internal systems. Qualifications for the role include 3-5 years of administrative support experience, proficiency in Microsoft Office, strong communication skills, attention to detail, organizational skills, time management abilities, proactiveness, and a bachelor's degree. A background in the financial industry is preferred for this position.,

As a Chargeback Management Specialist, your primary responsibility will be to review and respond to chargeback claims promptly and accurately. This includes compiling necessary documentation and evidence to dispute unauthorized claims when applicable. You will also monitor chargeback trends, escalate high-risk cases, and identify potential fraud patterns to minimize future disputes. In addition to chargeback management, you will be responsible for acting swiftly on Ethoca alerts to mitigate potential financial losses by proactively addressing fraudulent transactions and unauthorized purchases. Documenting Ethoca cases and escalating unresolved issues to HQ will also be part of your duties. Monitoring order processing, managing follow-up tasks related to orders, and addressing any issues affecting order completion will be crucial in ensuring smooth operations. Handling minor billing escalations from agents, such as adjustments, refunds, or account inquiries, will also be under your purview, with a focus on achieving satisfactory resolutions within established SLA timelines. Accurate logging and updating of records for all chargeback cases, Ethoca alerts, order transactions, and billing escalations will be essential. Maintaining organized and up-to-date documentation is key to supporting reporting and ensuring data integrity. Furthermore, you will be tasked with generating reports on chargeback rates, Ethoca alert activity, order volume, and billing escalations to identify trends, patterns, and areas for improvement. Providing feedback to finance and fraud prevention teams on common chargeback causes or recurring billing inquiries will also be part of your role. For this position, previous experience in billing, finance, or a similar administrative support role is required, with familiarity in SaaS or subscription-based services preferred. Attention to detail, strong communication skills, and organizational abilities are essential to effectively process orders, handle chargebacks, and address billing issues. Desired skills for this role include fraud prevention awareness, familiarity with fraud prevention processes, chargeback rules, and Ethoca alert management. Experience working with billing systems or financial software to manage transactions and resolve billing inquiries is also beneficial. Analytical skills to identify trends in chargebacks, alerts, and billing escalations, providing actionable insights to support fraud prevention and customer satisfaction, are highly valued. As a Chargeback Management Specialist, you will be evaluated based on key performance indicators related to your job responsibilities.,

As a Data Entry Specialist, you will be responsible for efficiently entering data from source documents, whether in paper or digital format, into computer systems, databases, or spreadsheets. Your role will also involve meticulously reviewing and correcting data to ensure accuracy and completeness through data verification processes. In addition to data input tasks, you will be tasked with organizing and maintaining both physical and digital records, including files, invoices, and other relevant documents. This will require you to demonstrate proficiency in record management to facilitate easy retrieval and reference when needed. Your duties will extend to updating and maintaining records in databases, ensuring data integrity and consistency for efficient database management. You will also be responsible for creating and generating reports from data, potentially including trends and analysis, to support decision-making processes within the organization. As part of your responsibilities, you will provide general administrative support within the office, which may include tasks such as answering phones, filing paperwork, and assisting with other clerical tasks. It is essential to prioritize confidentiality by maintaining the security of sensitive information related to projects and clients. In this role, you will be expected to adhere to established procedures and guidelines for data entry and record-keeping to ensure compliance with regulatory requirements. Effective communication with team members and other departments will be crucial for seamless collaboration and operational efficiency. Your problem-solving skills will be put to the test as you identify and resolve data discrepancies or errors to maintain data accuracy and integrity. This full-time, permanent position welcomes freshers who are proficient in English and capable of working in person at the designated work location.,

As an Executive Assistant with 12 years of experience in administrative or executive support roles, you will be responsible for providing proactive and detail-oriented assistance in handling day-to-day office activities efficiently. Your key responsibilities will include providing administrative support to senior management, managing schedules, appointments, and travel arrangements, handling email correspondence, maintaining office records, files, and documents, following up on tasks, coordinating meetings, and supporting general office administration as required. The ideal candidate for this role should possess strong follow-up and coordination skills, be proficient in MS Office applications such as Word, Excel, PowerPoint, and email drafting, have good communication and organizational skills, and the ability to multitask and work independently. A graduate in any discipline with a Full-time job type is preferred for this position. This position is based in Vasai, Maharashtra, and requires the candidate to reliably commute or plan to relocate before the expected start date of 01/08/2025. A Bachelor's degree is preferred for this role, and the work location is in person at Vasai, Maharashtra.,

A Front Desk cum Admin Executive plays a crucial role in maintaining the smooth operation of an organization's front office and administrative functions. This dual role demands excellent organizational skills, strong communication abilities, and the capacity to multitask efficiently. You will act as the first point of contact for clients and visitors, representing the company with a polite and professional demeanor. Additionally, you will provide essential administrative support to various departments, ensuring that all office operations run effectively. This position requires someone with a proactive attitude, capable of working independently as well as part of a team, and who can demonstrate exceptional attention to detail. Responsibilities - Greet and welcome visitors with a friendly and professional attitude. - Answer and direct phone calls to the appropriate departments promptly. - Manage the front desk activities, including maintaining a tidy reception area. - Schedule and coordinate meetings, appointments, and conference room bookings. - Assist in sorting and distributing incoming mail and couriers to staff members. - Ensure all administrative tasks are carried out promptly and accurately. - Maintain and update company contact lists and employee directories regularly. - Assist HR with recruiting support processes and managing employee records. - Handle office supply inventory, ordering, and organization efficiently. - Prepare and compile reports, presentations, and correspondence as needed. - Coordinate travel arrangements and itineraries for executives and senior management. - Support the planning and execution of company events and activities effectively. Requirements - High school diploma or equivalent is required; a degree is a plus. - Proven experience as a front desk or administrative personnel preferred. - Exceptional written and verbal communication skills are essential. - Proficiency in Microsoft Office Suite and basic office equipment is required. - Strong organizational skills with a meticulous attention to detail is necessary. - Ability to multitask and prioritize tasks in a fast-paced environment is critical. - Positive attitude with a professional appearance and approach are mandatory. Role Level: Mid-Level Work Type: Full-Time Country: India City: Maharashtra Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/Sector: Recruitment & Staffing What We Offer About The Company Searching, interviewing, and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.,

As an Operations Associate/Executive, you will play a key executional role in supporting the smooth functioning of events, merchandise initiatives, and special projects. Your responsibilities will span day-to-day coordination with vendors, managing logistics, handling procurement, and supporting internal teams with administrative and operational tasks. This role is ideal for someone who enjoys multitasking, thrives in a fast-paced environment, and is detail-oriented in their approach. Your key responsibilities will include coordinating with local and international vendors for merchandise, event materials, gifting, and printing requirements. You will liaise with suppliers for quotations, deliveries, timelines, and quality checks, track status updates, follow up on deliverables, and ensure timely closures on tasks. Additionally, you will maintain a database of trusted vendors and service providers with updated contact details, pricing, and service records, and support the team in sourcing new vendors based on project needs, ensuring competitive pricing and quality benchmarks. In terms of procurement and inventory management, you will be responsible for managing the procurement of merchandise and supplies for events and projects, maintaining stock levels, and tracking inventory across storage locations. You will ensure safe handling, packaging, and dispatching of items for internal and external events, and conduct regular audits of inventory to identify discrepancies and initiate timely replenishment. Your role will also involve providing administrative and operational support by assisting with scheduling, meeting bookings, and coordination for ongoing projects. You will maintain project documentation including spreadsheets, receipts, order details, and tracking files on shared drives, and assist with travel and accommodation bookings for team members attending events or conferences. Furthermore, you will be responsible for making online purchases using corporate credit cards, ensuring proper tracking of all transactions, processing invoices, following up with vendors for billing, and maintaining accurate records for financial reporting. To excel in this role, you should have 2-3 years of experience in operations, admin, or event coordination roles. Strong organizational and multitasking abilities, good communication and interpersonal skills, proficiency in tools like Microsoft Excel, Google Sheets, Google Drive, and a detail-oriented, proactive approach to managing timelines and deliverables are essential. Experience in vendor coordination or working in a fast-paced, execution-heavy team is a plus. You will thrive in this role if you are a reliable team player who takes ownership of tasks and sees them through, enjoy working behind the scenes to make things run smoothly, can adapt quickly to shifting priorities and last-minute requirements, and are resourceful in solving problems and finding efficient ways to get things done.,

About Vitu Realty: Vitu Realty is one of Mangalore's fastest-growing real estate developers, known for premium gated communities, industrial lands, and commercial spaces. With a strong customer-first approach and eco-conscious development philosophy, Vitu Realty is shaping Mangalore's real estate landscape. Role Definition: As the Office Assistant cum Driver at Vitu Realty, your primary responsibility is to ensure smooth day-to-day office operations by providing safe and timely transportation services, maintaining vehicle upkeep, offering administrative assistance, and providing front-office support. This hybrid role requires you to exhibit reliability, professionalism, confidentiality, and prompt execution of errands and office duties to enhance organizational effectiveness. Responsibilities Deliverable: 1. Safe and Efficient Transportation Services. 2. Vehicle Maintenance and Cleanliness. 3. Effective Route Planning and Timely Arrivals. 4. Confidentiality and Professionalism. 5. Administrative and Clerical Support. 6. Client and Visitor Interaction. 7. Preparedness for Emergencies. Tasks & Activities: 1. Safe and Efficient Transportation Services: - Drive office staff, guests, and clients to meetings, appointments, and office-related locations. - Ensure punctuality in all scheduled pick-ups and drop-offs. - Adhere strictly to traffic rules, driving regulations, and company safety protocols. - Maintain a daily trip log for transparency and accountability. 2. High Standards of Vehicle Maintenance and Cleanliness: - Perform daily pre-trip checks (fuel, oil, water, brakes, tires). - Clean the vehicle (interior and exterior) regularly. - Track and schedule regular servicing and preventive maintenance. - Report and coordinate repairs or mechanical issues promptly. 3. Effective Route Planning and Timely Arrivals: - Plan trips using GPS or apps like Google Maps/Waze to select optimal routes. - Monitor traffic conditions and avoid congested areas. - Maintain awareness of alternate routes for emergencies. - Maintain accurate ETAs and buffer time for delays. 4. High Levels of Confidentiality and Professionalism: - Handle confidential documents or discussions discreetly. - Maintain appropriate dress code and personal hygiene. - Demonstrate courteous and respectful behavior at all times. - Avoid distractions (e.g., phone use) during duty hours. 5. Effective Administrative Support and Task Completion: - Collect and deliver mail, parcels, and official documents. - Assist in photocopying, filing, and arranging office supplies. - Support logistics arrangements for meetings, events, or travel. 6. Positive Interactions with Clients and Visitors: - Greet and guide clients and guests upon arrival. - Provide assistance with transport or luggage if needed. - Offer refreshments and ensure their comfort during visits. - Represent the office with a polite, friendly demeanor. 7. Preparedness for Emergencies and Unexpected Situations: - Keep a fully stocked emergency kit (first-aid, flashlight, tools) in the vehicle. - Know the steps to follow in case of vehicle breakdown or accidents. - React promptly to unplanned office or transport needs. - Maintain contact with the office team during emergencies for coordination. Job Type: Full-time Benefits: Provident Fund Schedule: Day shift, Yearly bonus Language: Hindi (Preferred), English (Preferred) Work Location: In person,

Job Description: Eminent Land is seeking an enthusiastic individual to join their team as an HR Assistant. As an HR Assistant, you will be responsible for processing documentation and preparing reports related to personnel activities such as staffing, recruitment, training, grievances, and performance evaluations. You will also coordinate various projects, including meetings, training sessions, and surveys, as well as take minutes during these events. In this role, you will be the point of contact for employee requests regarding human resources issues, rules, and regulations. You will also be responsible for communicating with public services when necessary and ensuring that complaints and grievance procedures are handled appropriately. Additionally, you will assist in coordinating communication with candidates and scheduling interviews, as well as conducting initial orientations for newly hired employees. As an HR Assistant at Eminent Land, you will work closely with recruiters to source candidates and update the database. You will also assist with the day-to-day operations of the HR department, providing clerical and administrative support to Human Resources executives. Maintaining and updating employee records, both in hard and soft copies, will also be part of your responsibilities. Qualifications: - MBA fresher Additional Information: - A "go-getter" attitude - Positive mindset - Extroverted personality If you are a recent MBA graduate with a positive mindset and a proactive approach to work, we encourage you to apply for this exciting opportunity with Eminent Land. Join us in our mission to provide exceptional real estate solutions and explore the expanding world of real estate with us.,

Responsibilities: * Prepare documents using Acad & AutoCAD Electrical. * Coordinate administrative tasks with team members. * Manage office administration and documentation. * Provide administrative support to management. Provident fund Accessible workspace Health insurance Annual bonus Leave encashment Maternity leaves Women mentorship program Job/soft skill training

Are you a skilled communicator with a knack for identifying top talent Join our dynamic team at Hiringlabs Business Solutions (HBS) as a Junior Recruiter! Utilize your English proficiency in both written and spoken communication to attract and engage candidates. Proficiency in MS-Excel and MS-Office will be a huge asset in this role. Key Responsibilities Source and screen potential candidates using various online platforms and recruitment tools. Coordinate and schedule interviews with hiring managers and candidates. Assist in the creation and posting of job descriptions on job boards and social media platforms. Maintain accurate and up-to-date candidate records in our database. Communicate effectively with candidates throughout the recruitment process. Assist with onboarding and orientation processes for new hires. Provide general administrative support to the HR team as needed. If you are a proactive and detail-oriented individual with a passion for recruitment, we want to hear from you! Take the next step in your career and apply now to join our team at HBS. About Company: We are India's leading talent solutions provider. We are the trusted partner for you to shape your teams with holistic solutions at scale, and candidates to realize their dream careers. If you're a global employer starting in India, or an indigenous startup, or a large enterprise scaling up operations, your talent needs are at the heart of what we do. We always see to it that you find what you're searching for.,

You will be joining our team at Das Promotions in Mangalore as an Office Assistant on a full-time basis. Your main responsibilities will include providing administrative support to ensure the smooth functioning of day-to-day operations and delivering high-quality service to patients and their families. To excel in this role, you must possess strong organizational skills, attention to detail, and a proactive problem-solving attitude. Your responsibilities will primarily involve administrative tasks such as answering phone calls, emails, and inquiries, maintaining patient records and databases in compliance with privacy regulations, and organizing documentation, reports, and correspondence. Additionally, you will be expected to manage filing systems, records, and ensure adherence to company policies and regulatory requirements. To qualify for this position, you should hold a degree and have proven experience in office assistance or a similar administrative role. Proficiency in Kannada, English, and Hindi languages is required, along with excellent verbal and written communication skills. This is a full-time, permanent position suitable for freshers as well. As part of our benefits package, you will have access to Provident Fund, and the work schedule will consist of day shifts with fixed timings. Furthermore, performance bonuses and yearly bonuses are also included in the compensation plan. The work location for this role is on-site, requiring you to be present at the designated office location.,

The Project Coordinator position at Studio Substance in Mumbai requires a detail-oriented and proactive individual to assist in planning, executing, and delivering creative projects. You should possess excellent organizational skills, a collaborative mindset, and the ability to manage multiple timelines and stakeholders in a fast-paced design environment. Working closely with creative leads, designers, and cross-functional teams is essential to ensure that projects are completed on time, within scope, and aligned with the studio's vision. This role offers opportunities for growth within a high-creative-output environment and the potential to transition into creative operations and leadership roles over time. Your primary responsibilities will include coordinating project timelines, deliverables, and resource allocation across various design initiatives. You will be responsible for maintaining detailed project trackers, documenting progress, risks, and milestones accurately, as well as scheduling and facilitating meetings, reviews, and check-ins with internal and external stakeholders. Additionally, you will act as the liaison between creative teams, operations, and external collaborators or vendors, ensuring timely communication of updates, changes, and feedback to all relevant parties. Preparation of regular status reports and presentations for internal reviews is also part of your role. Supporting the implementation of project management tools and best practices, ensuring adherence to studio timelines, workflows, and quality standards, and identifying potential bottlenecks or delays to implement proactive solutions are crucial aspects of your responsibilities. You will also be responsible for maintaining organized digital and physical project documentation, assisting in preparing briefs, proposals, and post-project evaluations, as well as supporting budgeting and invoicing processes when necessary. To qualify for this position, you should have a Bachelor's degree in Design, Communications, Management, or a related field, along with at least 3 years of experience in project coordination, preferably in a creative or design studio. Proficiency in project management tools such as Notion, Trello, Asana, or similar is required. Strong organizational and multitasking abilities, excellent written and verbal communication skills, a collaborative attitude, attention to detail, and a passion for design, creativity, and innovative thinking are essential for success in this role.,

As a Junior HR at our company based in Pune, you will play a crucial role in the recruitment process by sourcing, screening, and interviewing candidates. Your responsibilities will include coordinating with hiring managers, managing the end-to-end recruitment process, and ensuring the IT talent hub is effectively utilized to attract the right talent for the organization. Your main objectives will revolve around overseeing the recruitment process, supporting onboarding procedures, implementing performance management processes, ensuring employee engagement through various activities, and monitoring compliance with company policies and labor regulations. To excel in this role, you should possess strong communication and interpersonal skills, excellent organizational abilities, and proficiency in MS Office applications. Maintaining confidentiality, handling sensitive information, and working effectively as part of a team are essential requirements for this position. The interview process will consist of initial screening, a technical round, and a final HR round to assess your suitability for the role. If you are looking to kick-start your career in HR and contribute to a dynamic team environment, this opportunity is perfect for you. Join us and make a difference in talent acquisition and employee engagement processes.,

As a skilled professional, you will be responsible for efficiently managing the calendar of the Managing Director by scheduling meetings, appointments, and travel arrangements. You will play a crucial role in ensuring seamless communication by handling correspondence, acting as a primary point of contact, and facilitating interactions between the MD and both internal and external stakeholders. Your role will also involve document preparation tasks such as creating, editing, and proofreading various documents, reports, and presentations. Additionally, you will be assisting in event coordination by contributing to the planning and execution of company events and meetings. Being a key part of the administrative team, you will provide support in various areas including expense tracking, file management, and procurement of supplies. Upholding confidentiality and discretion in handling sensitive information will be paramount in this role. Furthermore, you will be involved in project coordination by assisting in project-based tasks and ensuring timely follow-up on pending assignments. Your research skills will also be put to use as you conduct research and compile data as required. This is a full-time position with benefits including leave encashment and Provident Fund. The work schedule is during day shift hours, and fluency in English is preferred. The work location is in person, providing you with the opportunity to work closely with the team and contribute effectively to the organization.,

You will be working as a Trainee & HR Executive, responsible for developing strong client relationships, sourcing high-quality candidates, and closing placements that deliver real value. Additionally, you will support the planning, coordination, and administration of staff training programs. Your key responsibilities will include assisting with scheduling and coordinating internal and external training sessions, maintaining accurate training records and compliance logs for all staff, liaising with training providers, managers, and team leaders to confirm attendance and completion, providing general administrative support to the Training & Development team, and building and maintaining strong manager relationships by understanding their hiring needs and business goals. You will also assist in HR responsibilities. We are seeking candidates who are proactive, reliable, strong communicators, organized, detail-oriented, and fluent in English. The benefits of this position include a competitive salary, paid sick time, growth opportunities within a global organization, and a friendly, collaborative office culture. This is a full-time, permanent position with a salary range of 20,000.00 - 25,000.00 per month. The job timings are as follows: - Summers: Monday to Friday - 01:00 PM to 10:30 PM (Afternoon Shift) - Winters: Monday to Friday - 02:00 PM to 11:30 PM (Afternoon Shift) - Saturdays will be a half day with a 6-hour shift Candidates must be able to commute/relocate to Rajkot, Gujarat before starting work and must be fluent in English. A Bachelor's degree is preferred. Ideal candidates will have 6 months of experience in HR, Admin & Trainee roles and 6 months of international work experience, along with relevant experience and excellent communication skills. The work location is in person.,

We are looking for an Administrative Support cum EA to provide administrative support to our team. This role will primarily involve filing, online submissions, document drafting, and assisting with various day-to-day office tasks. The ideal candidate should be eager to learn, organized, and ready to contribute to the smooth running of office operations. Manage and maintain the calendar, meetings, and travel arrangements for senior management. Coordinate internal/external meetings, including agendas, minutes, and follow-ups. Handle confidential, legal & other documents with discretion. Serve as the primary point of contact for internal and external communication. Organize and maintain physical and digital files, records, and correspondence. Support general office tasks including vendor coordination and supply management. Prepare reports, presentations, and summaries as needed. Assist in organizing team events, workshops, and offsites. Liaise with departments, clients, and vendors for seamless coordination. Draft and respond to emails and official communication on behalf of the executive. Manage travel logistics and ensure proper expense documentation and compliance. Track and follow up on tasks, projects, and deliverables assigned to/from the executive. Coordinate internal and external meetings, including preparing agendas, minutes, and follow-up tasks. Assist in organizing and archiving old documents as needed. Organize and maintain files, records, and correspondence (physical and digital). Handle general office duties including supply management, scheduling, and liaising with vendors. Follow up on pending actions and ensure timely completion of deliverables

Key Responsibilities: Reception and Visitor Management: Greet and welcome visitors, clients, and employees in a professional and friendly manner. Register and sign in visitors, provide them with appropriate visitor badges, and ensure their comfort during their visit. Answer incoming telephone calls and transfer them to the appropriate employee or department. Respond to inquiries and provide information to visitors and callers. Administrative Support: Coordinate and schedule appointments, meetings, and conference room bookings. Manage and maintain the front desk area, ensuring it is clean, organized, and well-presented at all times. Receive and distribute incoming mail, packages, and deliveries. Maintain office supplies inventory and place orders when necessary. Communication and Coordination: Communicate with employees, clients, and visitors to ensure smooth operations and address any needs or concerns. Coordinate with various internal departments to relay messages, provide necessary information, and assist in resolving issues. Assist with travel arrangements, including booking flights, accommodations, and transportation for employees or clients. Record Keeping and Documentation: Maintain accurate records of incoming and outgoing visitors, calls, and messages. Update and manage electronic databases, contact lists, and directories. Generate and distribute reports, memos, and other documents as required. Safety and Security: Monitor and ensure the security of the front desk area by maintaining visitor logbooks, surveillance, and access control systems. Follow established security procedures, including issuing visitor badges and enforcing visitor policies. Handle emergency situations calmly and efficiently, such as evacuation procedures or contacting appropriate authorities. Customer Service: Provide exemplary customer service by addressing inquiries, resolving complaints, and ensuring visitors have a positive experience. Assist in coordinating and organizing special events or activities hosted by the organization.

Job Title: Administrative Assistant (Admin) Location: Hyderabad Department: Admin Experience Level: [Entry-Level] Job Summary: We are seeking a detail-oriented, organized, and proactive Administrative Assistant to support the day-to-day operations of our office. The ideal candidate will be responsible for performing a variety of administrative and clerical tasks to ensure smooth workflow, efficient communication, and overall organizational effectiveness. Key Responsibilities: Administrative Support: Manage office tasks such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Maintain organized filing systemsboth electronic and physical. Assist in the preparation of regularly scheduled reports and documentation. confidentially handle sensitive information. Communication and Coordination: Act as the point of contact between internal departments and external clients. Manage incoming calls, emails, and correspondence. Schedule meetings and appointments and manage calendars. Coordinate logistics for meetings, travel, and events. Office Management: Maintain office cleanliness and order by ensuring supplies are stocked and equipment is functional. Liaise with facility management vendors, including cleaning, catering, and security services. Support onboarding of new staff (e.g., assigning desks, setting up equipment). Data Entry and Record-Keeping: Update and maintain office policies and procedures. Enter and update records accurately in databases or systems. Prepare and maintain records, reports, and correspondence. Project Support: Assist in the planning and execution of team projects or events. Support senior managers and executives with administrative tasks as needed. Required Skills and Qualifications: High school diploma or equivalent; associate or bachelors degree preferred. Proven experience as an administrative assistant, office admin assistant, or similar role. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask and prioritize work. Attention to detail and problem-solving skills. Ability to maintain a high level of discretion and confidentiality. Preferred Qualifications: Familiarity with office management tools (e.g., SAP, CRM systems, project management software). Experience in scheduling and travel coordination. Basic bookkeeping knowledge is a plus.

Responsibilities: * Manage CRM system: data entry, reporting, analytics. * Provide administrative support: scheduling, correspondence, travel arrangements. * Resolve issues promptly with clients & vendors. Responsibilities: Sales Team handling Provident fund Health insurance

Description: Aduex Display Service Pvt. Ltd. is a leading event design and production company specializing in providing high-quality display and exhibition services to various industries. We are seeking a highly organized and proactive candidate to assist our MD to join our dynamic team in the Architecture & Planning industry. This role is integral to ensuring the smooth operation of our office and enhancing the productivity of our leadership team. Preferred candidate profile : Applicants should demonstrate exemplary communication skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. Responsibilities : Manage the MD's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and distribute meeting agendas and minutes, ensuring follow-up on action items. Assist in the preparation of documents, reports, and presentations for meetings and projects. Coordinate project deadlines and deliverables, providing support to various teams as necessary. Organize and maintain files and records, both digital and paper-based, ensuring easy retrieval of information. Provide administrative support by handling inquiries, responding to emails, and managing communications effectively. Requirements : Bachelor's degree in Business Administration, Architecture, or a related field is preferred. Proven experience as an administrative assistant, executive assistant, or in a similar support role. Strong knowledge of office management procedures and basic accounting principles. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software. Exceptional communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders. High level of discretion and confidentiality with sensitive information. Ability to prioritize tasks and manage multiple responsibilities under tight deadlines. We offer a competitive salary and benefits package, as well as a dynamic and supportive work environment. Join us and be a part of our success story!

Job Title: Executive - Marketing Job Location: Cybercity, Magarpatta, Pune (On-site, No Work from Home) Qualification: Bachelors degree in Management Studies. (Mass Communication preferred) Experience: 1-2 years of experience in Marketing and Personal Brand Management Reporting To: Assistant General Manager - Marketing Job Summary: We are seeking a dynamic and system-driven Marketing Executive to support our Marketing & Sales function. The role will involve managing leadership teams’ personal LinkedIn profiles, maintaining and controlling marketing databases, and supporting brand-building and lead-generation activities. The ideal candidate must have strong written and spoken communication skills, be digitally savvy, and thrive in a fast-paced, collaborative environment. Key Responsibilities: Digital Branding & Communication Manage, curate, and update personal LinkedIn profiles of leadership team members, ensuring consistent brand voice and engagement. Draft posts, replies, and messages to build visibility and drive networking opportunities. Database & CRM Management Build, organize, and maintain the company’s marketing and sales database on CRM platforms (e.g., HubSpot). Collect and input accurate lead and client data from multiple sources (events, LinkedIn, referrals, campaigns) to create a robust, usable database. Regularly update and clean the CRM to ensure accuracy, remove duplicates, and maintain segmentation (industry, geography, service interest, etc.). Marketing & Administrative Support Assist in executing marketing campaigns, lead generation activities, and brand outreach. Provide comprehensive administrative assistance to the Marketing & Sales Division, including scheduling meetings, managing calendars, and coordinating travel arrangements for the leadership team. Inventory Management Maintain and track all marketing collaterals and inventory, including brochures, standees, corporate gifts, and event materials. Monitor stock levels, request replenishments, and ensure timely availability for campaigns and events. Maintain accurate logs and coordinate with vendors for procurement when needed. Key Skills & Other Traits: Excellent written and verbal communication (English proficiency is a must). Familiarity with LinkedIn branding and social media management. Strong organizational, multitasking, and time-management skills. Proficiency in MS Office (Word, Excel, PowerPoint) and CRM tools. Ability to maintain databases and track inventory with attention to detail. Professional, proactive, and adaptable team player. Ability to handle sensitive information with discretion and professionalism. Familiarity with marketing and sales processes is a plus. 80-20 Rule: Lex Visas believes in 80:20 rule of Job Description. 80% is the primary job & 20% is the secondary job, which is assigned based on organization needs and employee competency / interest from time to time. Compensation Range: INR 2,40,000 to INR 3,60,000 per annum (including incentive, lunch and other benefits). Performance-driven rewards and professional development support to enhance your career growth.

Responsibilities Cross-Functional Execution & Coordination Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows. Secretarial Compliances : Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools. Legal & IPR : Interface with legal/IPR consultants for contract tracking, trademark filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups. Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks. Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools. Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables. Executive Assistance & Administrative Support Calendar Management: Maintain and prioritize the Directors daily/weekly schedule and appointments. Meeting Preparation: Research and prepare data, background notes, and talking points in advance. Communication Support: Draft, respond to, and manage email communication and document follow-ups. Documentation & Slides: Create high-quality presentations, strategic notes, and meeting summaries. Key Skills and Competencies Excellent project coordination and follow-up ability Strong written and verbal communication in English and Hindi Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders Proficiency in Excel, presentation tools, and digital communication platforms High ownership mindset with proactive problem-solving Qualification Proven experience as an Executive Assistant or similar role, ideally supporting senior leadership. Excellent organizational, communication, and interpersonal skills. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask, prioritize, and maintain a high level of accuracy and attention to detail. Discretion and confidentiality are essential. Technology Proficiency (Expected): Project Management Tools: ClickUp, JIRA, Notion (or equivalent) Office Tools: Microsoft Suite, Google Workspace Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation) Design Tools: Canva, Figma (for basic review and coordination) Attitude & Approach: We seek a professional who blends discipline with warmth, and ownership with humility. The ideal candidate: Operates with high accountability and attention to detail Communicates with clarity, maturity, and respect Brings a strong learners mindset to understand new domains quickly Is punctual, reliable, and consistent in delivery Remains calm and focused under pressure

You will be working as an Articled Clerk at a CA firm in Lucknow, where you will primarily handle banking taxation and insolvency matters. Your role will involve providing administrative support, managing schedules, and ensuring the confidentiality of sensitive information. To excel in this position, you should possess a CA Inter qualification and demonstrate strong written and verbal communication skills. Additionally, you must exhibit excellent organizational and time management abilities, along with proficiency in using various software applications. A bachelor's degree in Law, commerce, or a related field will be beneficial for this role. If you meet these qualifications and are looking for a challenging opportunity in the field of taxation and insolvency, we encourage you to apply for this full-time on-site position as an Articled Clerk in Lucknow.,