900 Administration Work Jobs - Page 24

Role & responsibilities Need Immediate Joiner Position: Admin Executive (6 months or 1 year contractual role on 3rd party payroll) Manage daily administrative operations, including answering calls, handling correspondence, and managing schedules. Organize and coordinate meetings, conferences, and appointments. Maintain and update company databases and filing systems (physical and digital). Prepare reports, presentations, and correspondence as needed. Manage inventory of office supplies and place orders as necessary. Liaise with internal departments and external vendors. Support HR, finance, or operations teams with documentation, record-keeping, and scheduling. Ensure office cleanliness, maintenance, and compliance with company policies. Handle confidential information with discretion.

We are looking for a female candidate for Admin role for a telecom business unit

Our client a reputed company at Andheri E, Mumbai needs Post : Admin Manager Reporting to : Managing Director Location : Bandra, Mumbai Qualification : Graduate Experience : 5 years Salary : 60k Alternate Saturdays / All Sundays off Job Profile This job is based at the Residence of the MD at Bandra. Take care of all Admin work of the Bungalows at Bandra and Palghar Monitoring and taking care of the Housekeeping staff of the Bungalows Taking care of the maintenance of the bungalow and its upkeep. Attending to the personal work of the MD ie Insurance Policies, monthly statutory payments, Bank Work, Petty Cash, paying salaries to the Staff at the Bungalows Please mail your cv with current Photo and Notice period to resume@jobspothr.com and mention in Subject Line_ Position Applied for_ Current Location in City_ Current / Last Salary (CTC) and mention incentives if any. Job updates on www.jobspothr.com Please call 98191 56570 / 83697 08611 after mailing cv between 10.00am to 7.00pm. Good Luck ! Rgds Jobspot HR Services www.jobspothr.com

Role & responsibilities Oversee the day-to-day operations of the office, ensuring a clean, organized, and efficient workspace. Administrative support in managing schedules, appointments, and travel arrangements of local and foreign delegates. Ensure compliance with safety regulations of the facility. Assist in budget preparation and monitoring. Ensure compliance with company policies and legal regulations. Facilitate effective communication with leadership and serve as a point of contact for internal and external stakeholders. Grievance redressal Labour Liaisoning and Compliance Implement to the timeline and see that budget specified to the activity is not exceeded. Ensure participation from shopfloor employees in the events. Handling Security, housekeeping. Contingent Staff Management contacts/ agreement and time management Handling time and attendance for the employees. Support employee engagement activities at site.

Amazon Prime Video is changing the way people watch movies and TV shows, offering multiple ways to instantly stream and watch videos. Our mission is to build the widest selection of digital video content and make it easy for customers to enjoy great content wherever and whenever they want. If you want to operate at start-up speed, be a part of the team that is solving some of the hardest problems and help build a service that customers love, Amazon Prime Video might just be the place for you. Amazon Prime Video is seeking an enthusiastic and proactive Executive Assistant to support a set of three leaders within the India leadership. This role will engage in activities to increase capacity and effectiveness of the leader & leaders direct reports and contribute to the overall department efficiency. These activities include the following: Manage complex executive calendars across multiple time zones, optimizing leaders time through strategic scheduling and planning meetings like staff meetings, annual business planning / reviews. Coordinate comprehensive domestic and international travel including flights, accommodations, ground transportation, and detailed itineraries Manages expenses/spending and filling reimbursement requests Maintains organisation charts and internal email aliases Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements/ business reviews/townhalls etc). Managing Senior Executive schedules (during their visit to India) and creating detailed travel itineraries Supports leader s direct reports with administrative work Project planning and logistics co-ordination for learning and development activities, fire-side chats, etc Records minutes of important meetings, track and follow up on action items and deliverables Handle confidential information and time-sensitive matters with discretion 3+ years of senior level leadership support, or 1+ years of Amazon experience High school or equivalent diploma Experience with Microsoft Office products and applications Experience with executive level calendar management Experience in a fast-paced, high-tech company Experience managing multiple calendars

Warmly welcome clients, manage appointments, handle calls & queries, perform cold calling for client follow-ups and promotions, maintain records, support front desk operations, and ensure smooth clinic functioning. Professional, organized. Health insurance

Admin Executive Travel Desk Location: KGiSL- GSS, Saravanampatti, Coimbatore Experience: 1 to 3 Years Job Type: Full-Time Key Responsibilities: Manage domestic and international travel bookings Coordinate with travel vendors and hotels Handle visa processing and travel documentation Maintain travel records and expense reports Support admin activities like courier, stationery, and facility coordination Manage and reconcile corporate travel cards (e.g., Amex) Who Can Apply: 1 to 3 years of experience in Travel Desk/Admin roles Good communication and coordination skills Knowledge of MS Office and travel portals Any graduate with relevant experience

Responsibilities: * Manage petty cash system * Maintain office supplies inventory * Coordinate administrative tasks with team members * Ensure accurate record keeping * Provide exceptional customer service

Job Opening for BSE (Private Secretary to Senior Officers/Executives) Company - Small Industries Development Bank of India (on Third party payroll) Job Location - Jaipur Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management : Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination : Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Liaison : Act as the primary point of contact between the Senior Officer/Executive and internal/external stakeholders. Travel & Expense Management : Organize business travel, including transportation, accommodation, and itinerary planning for Senior Officer/Executive by way of comm unication. Confidentiality & Professionalism : Handle sensitive and confidential information with discretion. Maintain a professional demeanourat all times when interacting with internal and external contacts. Skills & Qualifications : Education : Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in office management, business administration, or a related field. Experience : Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Desirable : Experience working directly with senior executives or managers. Skills : Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). Proficiency in shorthand would be preferable. Ability to handle multiple tasks. Preferred candidate profile send on-: geeta.gohil_2@tnmhr.com

Assisting with office clerical duties including filing and photocopying Supporting staff with various tasks and errands as needed

KRA FOR LAB ADMIN 1- Store Inventory Control: Stock — Entry — Issue 2- Repair and Maintenance and Housekeeping. 3- Compliance (Lab Compliance). 4- Electricity and Water and Waste. 5- BMW (Bio Medical Waste) in Kg. 6- Sales Admin (Local compliance). 7- Laboratory Keys. 8- Data Sharing: — Ensure Lab opening & closing time — First & last accession time — Last sample processing 9– Local earthing and voltage ( in daily). 10- Upload biometric attendance in machine. 11- Checking water TDS (in daily). 12- Accidents & Spills. 13- Machine faults and downtime. 14- Logistics for sample transport.

Job Summary: We are looking for a proactive and responsible Administrative Executive to manage day-to-day office operations and assist in ensuring the smooth functioning of workplace activities. The ideal candidate should be organized, flexible, and capable of handling both administrative and support tasks efficiently. Key Responsibilities: Monitor daily housekeeping activities, ensuring the maid is maintaining cleanliness in all office areas, including restrooms. Coordinate with the water supply vendor to ensure timely refilling of drinking water cans. Visit local stores (e.g., D-Mart) to purchase office cleaning supplies like floor cleaners, toilet cleaners, handwash, room fresheners, etc. Travel to CTC Secunderabad for basic laptop or computer repair tasks when required. Assist with monthly visits to railway stations (Secunderabad, Kacheguda, or Cherlapalli) for pick-up/drop services for a senior family member. Respond to employee requests for tea, coffee, snacks, breakfast, or lunch and ensure timely delivery. Make occasional visits to stationery shops or pharmacies to purchase required office or medical supplies. Maintain basic databases and support with data entry or documentation tasks as needed. Having basic computer/system knowledge will be considered a plus. Requirements: Minimum 10+2 qualification; graduate preferred. Should be punctual, trustworthy, and able to multitask. Basic knowledge of using computers or MS Office is a plus. Should be comfortable traveling within the city for office-related errands. Good communication and coordination skills. Preference will be given to candidates familiar with local areas such as Secunderabad, Kacheguda, and Cherlapalli. Benefits: Fixed working hours Reimbursement for local travel and office purchases Friendly and supportive work environment To apply, please send your resume to [sanjeet.k@innovspatial.com] or contact [+91 9154161042].

Role & responsibilities Day-to-day administration-related work / Support services at Project Site (both Engineering & Marketing) offices.) To oversee and optimize housekeeping, pantry, and security activities at the Project Site, including the Marketing Office. Collection of data, compilation, procurement, and distribution of Stationery, Housekeeping, Pantry, and other materials such as PPE (with Purchase Dept) from different Departments. Day to day processing of Admin related bills: on time Receipt of bills, verification, approvals, handing over to Admin/ Accounts, cheques collection & issuing to vendors. Petty Cash: Indenting, expenses with proper support of bills, accounting and timely replenishment. To prepare MIS Reports of Statutory compliance, HR & Admin in co-ordination with persons concerned. To supervise / coordinate the deployment / movement of Office Assistants on day-to-day basis for Bank, HO & other work. Budgeting and Asset Management (Indenting, procuring, Tagging, Maintenance, & updating in inventory application on real time basis) Support for Events such as Brigade Sales Pitch, show case, Sports and Brigade Bash (Picnic) / Fest etc., To coordinate with Project i/c , Vendors, HO / consultant for Labour Statutory related work. To Coordinate with HO Functional Depts such as IT, HR & Admin, Accounts, Engineering etc., for required support in terms of Project execution / Sales & Marketing operations To liaise with local authorities (Corporator, Police /Fire Depts etc.,) for smooth & hindrance-free project execution / completion. Site rounds, checking for safety measures like: not to deploy child labour (below 18 years), aged persons who are not able to work, to check whether the workers are working with safety equipment. Any other work assigned by RM / Department Heads. Coordination for project launch like Bhoomi Pooja, new office setup, new office Pooja/inauguration, Marketing & Sales event, project handing over/inauguration function arrangements, staff birthday celebrations, Fests etc., Coordination & support for site team during inspections like OC/Fire inspections, Labour dept., BBMP, BESCOM or other govt. dept site inspection etc. Checking & following up with contractors to keep necessary Labour Statutory compliance documents like WCP, CLA, BOCW, Beneficiary cards, ESI, PF, etc. and reminding them for timely compliance. Monitoring site staffs to follow company rules & regulations, any violations/irresponsible activities will be informed to HR & Admin Head & to Project Head. Effectively track the help desk ticket and ensure to close within SLA period. For any emergency works related to Admin dept. attending & providing necessary support for smooth work completion.

* Maintain financial records using Tally software * Manage office operations with coordination skills * Ensure compliance with accounting standards * Processing invoices, payments and reconciling *Maintaining procedural documentation for HR/Admin Annual bonus

Seeking a dedicated female Administration Executive to manage daily office operations. Candidates must be detail-oriented, highly organized, and efficient. Salary: 15,000–20,000 Send your updated CV via WhatsApp: 9759005190.

Responsibilities: * Manage payroll, labor laws & statutory compliance. * Collaborate with business units on HR initiatives. * Oversee office administration, HR policies & functions. Health insurance Employee state insurance Accidental insurance Provident fund Leave encashment Job/soft skill training

- Data entry and documentation in Excel - Handling calls - Responding to emails and inquiries - Coordinating with internal teams & clients - Scheduling meetings & maintaining records - Assisting in daily office operations Required Candidate profile - Any graduate with basic computer knowledge - Proficiency in MS Office (Excel, Word, etc.) - Good communication & organizational skills - Freshers & experienced candidates welcome Perks and benefits Competitive salary + Work-life balance

Supply Chain Coordination, Record Keeping, Production Support, Supply Maintenance, Administrative Support Strong communication skills to interact with customers, team & Management Experience with Zoho Books or similar book keeping Required Candidate profile If you are interested share your resume on WhatsApp - 8650633739 with the details Ctc Ectc Notice Period Current Location Availablitity for Interview

Knowledge in office admin work MS Office Knowledge mandatory Assisting & coordinating with Manager Documentation & record keeping Handling clerical tasks ERP knowledge CTC will be decided based on their performance in interview and previous salary Annual bonus Health insurance Provident fund

responsible for managing daily office operations, supporting organizational processes, and ensuring smooth business functions. coordinating meetings, maintaining records, managing schedules, and handling correspondence. Required Candidate profile Graduate Male 2-4yrs Exp as Admin Extv / Back office / Office Assistant , etc. Location : Bangalore - Vrindavan Layout

Role & responsibilities Greet visitors and direct them to appropriate personnel Answer, screen, and forward incoming calls Handle general inquiries via phone, email, and in person.. Manage the reception areas cleanliness and presentability. Receive and distribute incoming couriers and mail; manage outgoing deliveries. Provide administrative support Coordinate with internal departments for office-related requirements. Please send CV with contact details to chanda@marinesolutionz.com Preferred candidate profile Bachelors degree or equivalent (preferred). Preferred 2- 3 years of experience in a front office . Proficient in MS Office (Word, Excel, Outlook). Pleasant personality with good communication skills. Well-organized, punctual, and detail-oriented. Immediate joiners required Please send CV with contact details to chanda@marinesolutionz.com

As the Operations Coordinator, youll be the engine behind our institute’s smooth day-to-day operations. You’ll assist students, coordinate with industry trainers, and be the go-to person for everything from batch management to marketing follow-ups. Sales incentives

The Accounting Executive is a mid-level accounting professional responsible for supporting U.S.-based facility management clients from India as part of an outsourced service operation. This role ensures accurate and timely financial operations in areas of accounts receivable, accounts payable, general ledger maintenance, and bank reconciliations. The Accounting Executive will work closely with client teams to maintain financial records, assist in period closing activities, and uphold compliance with standard U.S. accounting practices. Strong communication skills and attention to detail are essential, as the role involves collaborating with U.S. stakeholders and handling sensitive financial data. Key Responsibilities Accounts Receivable (AR): Perform cash application by accurately posting incoming payments to customer accounts (checks, ACH, wires). Manage recurring charge postings (e.g. monthly lease or service fees) and process billing adjustments such as utility billbacks. Apply late fees and interest charges to overdue accounts in line with client policies, and maintain up-to-date AR records to support timely collections. Accounts Payable (AP): Process vendor invoices and expense vouchers with accuracy, resolving any discrepancies or exceptions promptly. Handle payroll processing support, including pre-check reviews and ensuring payroll data is accurate before final processing. Oversee the check preview and check cutting process for payments, ensuring all disbursements (vendor payments or payroll checks) are executed on schedule and in compliance with approval workflows. General Ledger (GL): Assist in period-end close activities, including preparing and posting journal entries for accruals and amortization. Ensure all transactions are recorded in accordance with US GAAP and company policies. Reconcile and analyze general ledger accounts perform monthly balance sheet reconciliations and maintain schedules for prepaid expenses, accruals, and amortization entries. Support the preparation of financial reports or audits by providing necessary GL data and documentation as needed. Bank Reconciliation (BRS): Prepare Bank Reconciliation Statements by reconciling bank account statements with the companys accounting records on a regular (e.g. daily/monthly) basis. Investigate and resolve any discrepancies between bank records and ledger entries, and post appropriate bank entries (such as interest income, bank charges, or adjustments) to ensure the general ledger accurately reflects all cash transactions. Maintain clear documentation of reconciling items and follow up on any outstanding issues promptly. Required Skills & Qualifications Education & Experience: Bachelor’s degree in Accounting, Finance, or a related field. 3-5 years of professional accounting experience , with hands-on exposure to Accounts Receivable, Accounts Payable, and General Ledger processes (experience with U.S. accounting practices is highly desirable). Accounting Knowledge: Solid understanding of accounting principles and financial processes. Familiarity with U.S. GAAP and standard accounting methods for revenue recognition, expense accruals, and reconciliations. Experience with month-end closing and account reconciliation is required. Technical Skills: Proficiency in MS Excel and the ability to work with large datasets and pivot tables for financial analysis. Experience using accounting software or ERP systems to record and retrieve financial data. Familiarity with tools such as SAP, Oracle, or QuickBooks is an advantage , though not mandatory. Communication: Excellent written and verbal communication skills. Ability to clearly communicate with U.S.-based clients and internal teams, including explaining financial information to non-financial stakeholders. Strong email etiquette and documentation skills are essential for an outsourcing environment. Analytical & Detail-Oriented: High attention to detail with strong analytical and problem-solving abilities. Able to identify and resolve discrepancies in accounts (e.g., invoice errors, payment mismatches) and ensure accuracy in all financial records. Demonstrated ability to handle confidential financial information with integrity. Time Management: Proven ability to manage multiple priorities and meet strict deadlines, especially during peak periods like month-end or year-end closes. A team player with a proactive approach, capable of working independently with minimal supervision when required. Preferred Qualifications Professional Certification: CA (Chartered Accountant), CPA (Certified Public Accountant), CMA, or other relevant certification is a plus, though not mandatory. Industry Experience: Prior experience in the facility management, real estate, or property management industry or working knowledge of lease accounting can be advantageous, as it aligns with the nature of client operations (e.g. handling utility billings, tenant chargebacks, maintenance costs). Outsourcing Environment: Experience working in a BPO/Shared Services or ITeS environment supporting international clients is preferred. Familiarity with service level agreements (SLAs) and client-specific compliance requirements in an outsourced setting will be beneficial. Software Skills: Hands-on experience with major ERP/accounting systems like SAP FI/CO, Oracle Financials, or Microsoft Dynamics. Exposure to QuickBooks or other accounting software used by SMEs. Experience with payroll systems or bank reconciliation tools is a plus. Additional Skills: Advanced Excel skills (macros, advanced formulas) for financial analysis and reporting. Strong interpersonal skills and the ability to train or guide junior team members if needed. Adaptability to new processes and continuous improvement mindset. Work Conditions Location & Team: This position is based in India (office location in a major city center or dedicated delivery facility) and operates as part of a global outsourcing team. The Accounting Executive will collaborate remotely with client finance teams and colleagues across different geographies via email, video calls, and project management tools. Working Hours: Flexibility to work in shifts or extended hours to overlap with U.S. business hours is required. The role may involve late evening or early morning schedules (India time) to ensure real-time communication with U.S. stakeholders. During critical periods (month-end close, year-end, audits), additional hours may be necessary to meet deadlines. Environment: Standard office work environment with extensive computer use. The company will provide necessary hardware, secure network access, and tools to maintain client financial systems. The role demands adherence to data security, confidentiality, and compliance protocols as you will handle sensitive financial and personal data (especially during payroll processing). Travel: This role is generally remote or office-based in India with no travel required. All client interactions are handled virtually. In rare cases, there may be opportunities for on-site training or collaboration, but day-to-day duties do not require travel. Culture & Compliance: The Accounting Executive is expected to uphold the service-oriented culture of the outsourcing firm – focusing on accuracy, efficiency, and client satisfaction. You will work under the guidance of an accounting manager or team lead and must follow both the employer’s and the client’s work policies, ethics, and regulatory compliance requirements. Being proactive, culturally sensitive, and responsive to client needs is key to success in this cross-border support role.

Role & responsibilities 1) Responsible for managing effective Admin Operations 2) Ensure effective management and supervision of Contract resource at site. 3) Ensure Group mandatory Trainings for admin related contractor ( e.g ABC Trainings, POSH, etc) 4) Ensure Admin Expenses are in line with HR & admin Budget. 5) Support Site HR in Period Audits and ensure contractor compliances audit at regular frequencies. 6) Process invoices, purchase orders, and other financial documents, Ensure compliance with financial policies and procedures 7) Security Management-Coordinate with security personnel to ensure the safety and security of the premises, Implement and monitor security protocols and procedures 8) Garden Management-Oversee the maintenance and upkeep of garden areas, including landscaping and plant care, Coordinate with gardening staff or external contractors for routine maintenance and special projects 9) Hotel Booking Management-Manage hotel bookings for staff and guests, including reservations, confirmations, and cancellations, Negotiate rates and ensure compliance with company policies and budget constraints 10) Air and Railway Ticket Booking-Arrange air and railway travel for staff and guests, including booking tickets, Maintain records of travel bookings and expense 11) Transport Management - Coordinate transportation services for staff and visitors, car rentals, and other logistics 12) Canteen Management- Oversee the operation of the company canteen, including food service, inventory management, and hygiene standards. 13) Manage the office pantry, including stocking supplies, organizing refreshments, and maintaining cleanliness. 14) Guest House Management - Oversee the management of the company guest house, including booking accommodations, maintaining facilities, and ensuring a comfortable stay for guests 15) Housekeeping of Plant Premises - Supervise and coordinate housekeeping activities across plant premises, ensuring cleanliness and maintenance of all areas, Develop and implement housekeeping schedules and procedures 16) Courier Management - Manage courier services, including arranging pickups and deliveries, tracking shipments, and ensuring timely processing

Executive Assistant Exp- 5+ Years Loc- Gurgaon Skills- Office Administration, Travel Mgt, Hotel Booking, Calender Mgt, Interview Scheduling, Traveling etc CTC upto 10L Immediate joiners Required Candidate profile Call Vikas 8527840989 Email vikasimaginators@gmail.com