423 Administration Management Jobs - Page 4

Manage Office Operations: Oversee day-to-day administrative tasks, including maintaining office supplies, managing communications Record Keeping: Maintain accurate records of student enrollments, attendance, certifications, and course materials. Required Candidate profile Document Preparation: Prepare reports, correspondence, presentations, and other administrative documents as required. Contact : 9962622929

Roles and Responsibilities Manage day-to-day administration tasks, including correspondence, reports, and record-keeping. Oversee facility management services such as cafeteria, housekeeping, guest houses, petty cash management, security management. AMC's and Vendor Management Ensure smooth operation of office facilities by coordinating with vendors and contractors. Maintain accurate records of inventory, supplies, and equipment maintenance schedules. Provide administrative support to senior staff as needed. Desired Candidate Profile 5-10 years of experience in administration work or related field (facility management). Strong understanding of administration management principles and practices. Excellent organizational skills with attention to detail and ability to multitask. Proficiency in MS Office applications (Word) for document preparation and data analysis. Desired Candidate Profile : Immediate Joinee Only Location: Vahuli Village, Bhiwandi Perks and Benefits : Salary - 3.00 - 5.00 Lakh pa

Human Resource & Admin : 1 vacancy Role & responsibilities Handle end-to-end recruitment, onboarding, and employee lifecycle management.Ensure compliance with labor laws, payroll processing, and maintain HR records.Oversee daily administrative tasks, vendor coordination, and office logistics.Support safety protocols, training programs, and foster a positive work culture. Contact Details: Mr.

POSITION QUALIFICATIONS Required : • Graduate experience will be an advantage • Fresher can also apply • Diploma in IT would be an added advantage • Fluent Marathi reading and writing is must • Marathi Typing an added advantage (optional) • Proactive, results-driven and resourceful. • Go getter attitude and read to execute any job assigned • Excellent interpersonal and communication skills. • Strong in Organizing, Informing and Process Management. • Able to work well with all levels of the organization • Good Communication skills (Verbal & Written in fluent Marathi & English) • IT systems savy would be an advantage • Should be able to handle site work and be stationed at assigned sites • Excel, Word knowledge would be an advantage DESIRED : • Have worked in the construction industry or firm with diversified industries/business activities, covering broad spectrum of general administration functions / responsibilities. MAJOR ROLE: • Hands on and manage all aspects of Laison / admin and work assigned as required basis. POSITION RESPONSIBILITIES • Support the company policies, goals and objectives. • Complies with Corporate Policies and Procedures requirements. • Responsible for speed, flexibility and reliability of assigned work • To ensure execute work assigned, which shall include responsibilities of an Admin Liaison / Jr Officer • Perform any other tasks as and when assigned AUTHORITY • As delegated SCOPE • Will be responsible for Liaison activities with general administration and outdoor work as assigned. • RTI processes • Assist in procurement activities • Site and Office Admin work • Any work assigned • Should have knowledge of land documents and paperwork Liaison work • Govt Offices • Tehsil / Talathi Offices • Contractors • Collector Office • Municipal Corporation REPORTS TYPE • Nil will be communicated after assignment KEY PERFORMANCE INDICATORS • Agility in work • Timely completion of job assigned • To be communicated after assignment

This role is pivotal in ensuring operational excellence across the organization. This leadership position oversees administrative functions to create an efficient, compliant, and well-supported environment that contributes directly to business continuity and strategic growth. Core Responsibilities 1. Strategic Planning & Leadership Define and steer the strategic direction of administrative operations. Align administrative goals with broader organizational objectives. Lead change initiatives and cultivate a culture of continuous improvement. 2. Infrastructure & Facility Oversight Supervise maintenance and operational readiness of offices, industrial sites, and facilities. Enforce health, safety, and environmental compliance standards. Manage workplace conditions to support employee productivity and wellbeing. 3. Administrative Systems & Technology Implement digital tools to streamline administrative processes. Collaborate with IT to integrate automation and system efficiencies. Ensure proper functioning and security of administrative platforms. 4. Vendor and Contract Management Build and sustain vendor relationships for administrative goods and services. Negotiate contracts focused on value, service quality, and risk mitigation. Monitor vendor performance and enforce service-level agreements. 5. Budgeting & Resource Allocation Formulate and manage the departmental budget with an emphasis on cost control. Track expenditures, identify optimization opportunities, and ensure financial compliance. Approve payments and control resource utilization effectively. 6. People and Workplace Services Oversee support staff and cross-functional admin teams. Manage travel, accommodation, and logistics for employees and executives. Supervise employee-centric services like food, transport, and health programs. 7. Compliance & Risk Governance Maintain compliance with legal, labor, and environmental regulations. Identify risks in administrative functions and introduce mitigative protocols. Administer business licenses, insurance coverage, and statutory documentation. 8. Documentation & Reporting Organize and maintain key records, contracts, and legal documents. Deliver timely and insightful reports on administrative metrics and performance. Ensure audit-readiness and document integrity. 9. Stakeholder Collaboration Act as liaison for internal and external stakeholders on administrative matters. Work closely with senior leadership, department heads, and vendors. Ensure support services align with strategic business needs. Candidate Profile Education : Graduate / Postgraduate / MBA in Business Administration or related field. Experience : 1518 years of progressive experience, with at least 5 years in senior administrative leadership roles. Sector Preference : Exposure to manufacturing, industrial, or large-scale enterprise environments. Skills : Strategic thinking, vendor negotiation, compliance knowledge, cost management, people leadership, and system orientation. Leadership Competencies Visionary thinking with clear communication of strategy. Strong business acumen and ability to drive results through teams. Embraces diversity and manages cross-cultural teams effectively. Displays high emotional intelligence and self-awareness. Encourages innovation and supports change management. Cultivates talent and builds a high-performance administrative culture. Maintains a customer-centric mindset focused on service excellence.

Responsibilities: * Manage factory operations & maintenance * Oversee administrative tasks & supervise team members * Ensure compliance with safety standards & policies * Coordinate plant activities & resource allocation Annual bonus

To lead and manage HR and Admin functions—covering recruitment, employee relations, compliance, performance management, training, time office, and general administration—to ensure smooth plant operations and strong employee engagement.

Role & responsibilities Chief Administrative Officer (CAO) Venus Remedies Limited Purpose & Vision Alignment The Chief Administrative Officer serves as the administrative visionary of Venus Remedies, transforming our operational backbone from functional execution to strategic enablement. As the architect of our administrative excellence across seven critical departments, you will cultivate an ecosystem where every administrative touch point reflects our commitment to leaving a positive footprint on human healthcreating an institution that transcends the mortal being through exceptional operational experiences. Our Administrative Reality Venus Remedies operates a complex multi-unit ecosystem spanning Panchkula, Baddi, TVC, Dappar,and future facilities, with administrative operations touching every aspect of our organizational life serving our current team of 1300+ people, growing rapidly toward 2000+ team members. From maintaining pharmaceutical-grade cleanliness standards to orchestrating international travel logistics, from ensuring security protocols across all facilities to creating beautiful, welcoming environments our administrative functions form the invisible foundation that enables our mission-critical pharmaceutical operations for over 1000+ people who depend on seamless administrative excellence daily. As we evolve, we seek to elevate these critical functions from operational necessities to strategic advantagesa transformation that requires both preservation of our operational excellence and evolution toward systems-based, scalable administrative leadership. The Opportunity This role offers the unique opportunity to architect the administrative future of a rapidly growing global pharmaceutical leader while joining our elite Navratna leadership team. You will: Orchestrate Excellence: Transform seven distinct departments (Administration, Security, Hospitality, Housekeeping, Horticulture, DOTC, and Transport) into an integrated ecosystem of operational excellence Scale with Impact: Lead administrative operations for our current 1300+ team members while building systems to seamlessly scale to 2000+ people and beyond—your systems will touch the daily experience of over 1000+ people who depend on administrative excellence Lead Transformation: Guide our journey from experience-based to systems-based administrative operations while maintaining the personal touch that defines Venus culture Drive Innovation: Implement digital transformation initiatives including fixed assets management, QR coding systems, and cross-departmental coordination platforms that enhance efficiency while preserving our human-centric approach Build Legacy: Create scalable systems and processes that establish Venus Remedies as the benchmark for pharmaceutical industry administrative excellence, growing with us from current operations to global expansion across 100+ countries Scope of Influence Administration Department Infrastructure Management: Complete oversight of furniture, equipment, seating arrangements, and facility optimization across all units Fixed Assets Management: QR coding, tracking, and software-based management of all administrative fixed assets including furniture and equipment Material Management: Scrap disposal, recycling coordination, vendor management for material movement Cross-Department Coordination: Seamless collaboration with CPWD (Corporate Public Works Department) for physical infrastructure execution and Spine Software Systems for IT support and wiring management Facility Operations: Maintenance of all premises, plant garment management, cleaning and tailoring services Cultural Integration: Temple facility management, event organization (Annual Raising Day, festivals, cultural celebrations) Meeting Infrastructure: Conference room management, booking systems, and meeting support services Security Department Personnel Management: Leadership of 20-25+ security professionals, primarily ex-military personnel across all facilities Access Control: Material and personnel entry/exit logging, software-based gate entry systems Emergency Preparedness: Fire safety, emergency response protocols, security drill coordination Surveillance Operations: Security camera systems management and monitoring Compliance Support: Material movement tracking, safety protocol enforcement Hospitality Department Food Services: Annapurna canteen operations serving 700-800+ people daily across units, scaling toward 1000+ daily meals as we grow to 2000+ team membersCulinary Excellence: In-house chef operations, menu planning, North Indian cuisine specialization Facility Management: Guest house (Aashiana) operations, management dining rooms, staff facilities Event Catering: Board meeting support, management dining, special event food services Quality Assurance: Hygiene standards, timely service delivery, cutlery and equipment management Housekeeping Department "Swachh Venus" Initiative: Implementation of extreme cleanliness standards aligned with pharmaceutical requirements Multi-Unit Operations: Housekeeping across all facilities, including management residences Equipment Management: Cleaning equipment inventory, maintenance, and optimization Standard Setting: Achievement of "not even one dust particle" cleanliness standards Professional Services: Confidential housekeeping services at management residences Horticulture Department Campus Beautification: Garden maintenance, flower variety management, aesthetic enhancement Indoor Environment: Office plant management, maintenance, fertilization, and replacement Special Projects: Auditor tree repository maintenance, guest tree planting coordination Landscaping: Lawn area management, nursery operations, plant procurement Equipment & Materials: Gardening equipment, fertilizers, maintenance tools management Department of Travel Concierge (DOTC) Domestic Travel: Inter-state and local travel coordination, taxi rentals, transportation logistics International Operations: Flight bookings, hotel reservations, visa processing, itinerary management Cost Optimization: Centralized booking systems, cost-saving initiatives, vendor negotiations Executive Support: Management travel coordination, conference arrangements, audit travel System Management: Travel dashboards, reporting systems, booking portals Transport Department Fleet Management: Leadership of 15+ drivers managing diverse vehicle fleet (cars, buses, trucks, motorcycles) Vehicle Operations: Management and staff transportation, material movement, inter-unit logistics Maintenance Coordination: Preventive maintenance, timely servicing, vehicle health monitoring Professional Development: Driver training programs, professional conduct standards, safety protocols Resource Optimization: Efficient scheduling, route optimization, cost-effective fleet utilization Event Support: Airport pickups, special event transportation, external vendor coordination during high-load periods Leadership Impact Expectations Strategic Elevation Transform administrative functions from cost centers to strategic enablers of organizational excellence Develop integrated systems that create seamless administrative experiences across all Venus touchpoints. Create vision for administrative operations that supports Venus's expansion to 100+ countries Balance operational efficiency with Venus's values of creating an institution that transcends the mortal being Operational Excellence Achieve and maintain pharmaceutical-grade standards across all administrative functions Implement "Swachh Venus" initiative to establish industry-leading cleanliness benchmarks Develop self-starting capabilities across all six departments while maintaining guidance and quality control Create scalable systems that anticipate growth requirements for new facilities and operations Integration & Collaboration Coordinate seamlessly with Corporate Regulatory Affairs (CRA) for compliance requirements Partner with Commercial Department for vendor management and procurement optimization Collaborate with Plant Operations to ensure administrative support aligns with manufacturing needs Work with other Navratna leaders to ensure administrative functions enable strategic initiatives Innovation & Technology Implement digital transformation initiatives that enhance administrative efficiency Develop automated systems for booking, scheduling, and resource management Create data-driven insights for administrative cost optimization and resource allocation Balance technology adoption with the human-centric nature of administrative services. Team Development & Culture Transform department teams from guidance-dependent to self-starting operations Implement professional development programs, particularly for transport and security teams Create career development pathways within administrative functions Foster collaborative culture across six departments while maintaining functional excellence Decision-Making Authority You will be empowered with: Complete autonomy in day-to-day administrative operations across all six departments Budget management within established organizational policies and expense monitoring frameworks Vendor selection authority with Commercial Department coordination for major purchases Staff hiring responsibility for all administrative positions, with management involvement for senior roles Policy development authority for administrative procedures, with alignment to Venus values Emergency response authority for facility-related incidents and administrative crises You will seek management approval for: Major capital expenditure beyond established budget parameters Policy changes that impact other departments or organizational culture Facility expansion planning and major infrastructure modifications Any deviations from Venus's core values or cultural principles Success Indicators Near-Term (1-2 Years) Implementation of integrated administrative systems across all seven departments Achievement of "not even one dust particle" cleanliness standards organization-wide Development of self-starting capabilities in Administration, Security, and Hospitality teams Standardization of processes across all units with appropriate local flexibility Implementation of digital systems for travel, booking, and administrative management Medium-Term (2-3 Years) Establishment of administrative cost optimization benchmarks and achievement targets Implementation of predictive maintenance systems for all administrative equipment and facilities Development of scalable administrative frameworks for new facility integration Creation of administrative innovation initiatives that enhance operational efficiency Achievement of industry-leading standards in hospitality and facility management Long-Term (3-5 Years) Position Venus Remedies as pharmaceutical industry benchmark for administrative excellence Development of administrative systems capable of supporting 100+ country operations Creation of a learning organization where administrative teams continuously evolve capabilities Implementation of sustainable administrative practices aligned with global expectations Establishment of administrative functions as competitive advantage in pharmaceutical industry Beyond Traditional Metrics Success in this role will be measured through: Facility Experience Index: Employee and visitor satisfaction with administrative services Administrative Efficiency Ratio: Cost per administrative service delivered across departments Cleanliness Compliance Score: Achievement of pharmaceutical-grade cleanliness standards Self-Starting Capability: Departmental autonomy improvement and reduced guidance dependency Integration Effectiveness: Cross-departmental collaboration and system optimization Scalability Readiness: Preparation and execution capability for new facility integration Innovation Implementation: Digital transformation adoption and process improvement initiatives Cultural Alignment: Administrative services reflection of Venus values and mission Emergency Response Excellence: Crisis management capability and incident response effectiveness Vendor Optimization: Cost savings and service quality improvements through vendor management Future-Readiness Requirements Experience & Knowledge Minimum 20+ years of experience in multi-unit administrative leadership roles, preferably in pharmaceutical, healthcare, or regulated manufacturing environments Educational qualifications: Bachelor's degree + MBA in Operations/Administration or equivalent executive leadership program Multi-departmental management experience with diverse operational functions Facilities management expertise across multiple locations and complex infrastructure Vendor management experience with cost optimization and service quality improvement Team leadership experience managing diverse professional teams (hospitality, security, administrative) Digital transformation experience in administrative and facilities management Regulatory compliance understanding in pharmaceutical or regulated industries Leadership Capabilities Systems thinking approach to integrating multiple operational functions Strategic vision balanced with operational excellence and attention to detail Change management expertise with ability to transform culture and processes Crisis management skills for emergency response and incident coordination Innovation mindset with practical implementation of efficiency improvements Cross-functional collaboration with ability to work seamlessly with other C-level leaders Budget management and cost optimization expertise with financial discipline Quality orientation with commitment to pharmaceutical-grade standards Personal Attributes Passionate commitment to operational excellence and attention to detail Cultural sensitivity to balance efficiency with Venus's human-centric values Adaptability to evolving requirements across diverse administrative functions Leadership presence capable of inspiring excellence across varied professional teams Integrity ensuring confidentiality and ethical management of administrative services Innovation orientation toward continuous improvement and process optimization Growth mindset for scaling administrative operations with organizational expansion Collaborative spirit for working effectively across all organizational levels The Venus Promise At Venus Remedies, we believe in creating an environment where administrative excellence becomes a competitive advantage. We promise: Autonomy with support: Freedom to make decisions with strategic guidance when needed Innovation encouragement: Resources and support for implementing administrative improvements Growth opportunity: Platform to build scalable administrative systems for global pharmaceutical operations Value alignment: Administrative functions that reflect Venus's mission to leave a positive footprint on human health Professional development: Opportunities to establish industry benchmarks for administrative excellence This profile represents our vision for the Chief Administrative Officer role—a critical member of our Navratna leadership team who will help us fulfill our mission by creating administrative excellence that transcends conventional expectations, one step at a time. Preferred candidate profile

We are seeking a highly organized and proactive Factory Admin Manager to oversee factory Admin, ensuring compliance, Liasoning, workforce coordination, security, & facility maintenance for smooth operations. Interested can contact on 9560591102 Required Candidate profile Experience in factory/plant administration , compliance, liasoning , Drafting, excellent comm skills in English & leadership abilities. Must have factory experience

IT Recruiter - Talent Acquisition - hr-tactics IT Recruiter - Talent Acquisition Posted Date 11 Jun 2025 Pune - Pune Human Resources Job Title: IT Recruiter - Talent Acquisition Location: Kharadi/Baner, Pune (Work From Office) Experience: 1-2 years in IT recruitment Notice Period: Immediate/15 Days (Full Time) (Shift: 12:00 PM to 9:00 PM) Key Responsibilities: - Manage sourcing, screening, interviewing, and onboarding processes for IT roles. - Utilize job portals, social media, and professional networks to attract qualified candidates. - Execute Campus Placement drives. - Work closely with hiring managers to understand staffing needs and job requirements. - Facilitate smooth onboarding experiences for new hires, ensuring all documentation and induction processes are completed efficiently. - Organize and participate in activities to foster a positive work environment. Qualifications: - Bachelor s degree in Human Resources, Business Administration, or a related field. - Minimum of 1-2 years in IT recruitment. - Proficiency in Applicant Tracking Systems (ATS), excellent communication skills, and a strong understanding of HR practices. - Familiarity with various IT roles and technologies.

Amazon is a highly data driven company highly passionate about its customers. In this context it is vital to ensure the customers always get their orders on time and with quality. The processes at the FCs are largely manual involving large numbers of associates. One of the most critical roles is that of a process associates who mentor/guide the associates towards ensuring meeting the customer expectation by following our standard work practice keeping safety quality in mind. o Daily Management of shift: o Administrative management of associates o Job allocation to associates o Monitoring and mentoring of associates on productivity, quality and safety. o Monitor status of counts and problem solve queues o Responsible for shift quality and associated action plans o Preparing and implementing training and development plans for associates o Conduct a 4M and 5S audit for the respective work stations on a daily basis o Stand-in for Area Manager 1+ years of Microsoft Office products and applications experience High school or equivalent Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach Work 40 hours/week, and overtime as required 1+ years of Amazon Amnesty Floor Monitoring experience

Amazon is a highly data driven company highly passionate about its customers. In this context it is vital to ensure the customers always get their orders on time and with quality. The processes at the FCs are largely manual involving large numbers of associates. One of the most critical roles is that of a process associates who mentor/guide the associates towards ensuring meeting the customer expectation by following our standard work practice keeping safety quality in mind. Job Deliverables: Daily Management of shift: o Administrative management of associates o Job allocation to associates o Monitoring and mentoring of associates on productivity, quality and safety. o Monitor status of counts and problem solve queues Responsible for shift quality and associated action plans Preparing and implementing training and development plans for associates Conduct a 4M and 5S audit for the respective work stations on a daily basis Stand-in for Area Manager 1+ years of Microsoft Office products and applications experience High school or equivalent Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach Work 40 hours/week, and overtime as required

At Amazon, we strive to be Earth s most customer-centric company where people can find and discover anything they want to buy online. We hire the world s brightest minds, offering them an environment in which they can relentlessly improve the experience for customers. Innovation and creativity are built into the DNA of the company and are encouraged at all levels of employment. Every day we solve complex technical and business problems with ingenuity and simplicity. We re making history and the good news is we ve only just begun Amazon is a highly data driven company highly passionate about its customers. In this context it is vital to ensure the customers always get their orders on time and with quality. The processes at the FCs are largely manual involving large numbers of associates. One of the most critical roles is that of a process associates who mentor/guide the associates towards ensuring meeting the customer expectation by following our standard work practice keeping safety quality in mind. Job Deliverables: Daily Management of shift: o Administrative management of associates o Job allocation to associates o Monitoring and mentoring of associates on productivity, quality and safety. o Monitor status of counts and problem solve queues Responsible for shift quality and associated action plans Preparing and implementing training and development plans for associates Conduct a 4M and 5S audit for the respective work stations on a daily basis Stand-in for Area Manager. Speak, write, and read fluently in English Experience with Excel

1. Coordination in departmental and inter departmental meetings 2. Record management 3. Preperation of duty roaster 4,. Generation of weekly/Monthly reports

Position : HR & Admin Manager Salary : 5 - 7 LPA Experience : 5+ years Employment Type : Full-time Location : Chandigarh/Mohali Job Summary We are a leading biotech manufacturing company specializing in bioreactors and ultrafiltration systems. As we continue to scale our operations, we are looking for a dynamic HR & Admin Manager who will take full ownership of HR operations and drive administrative excellence. Key Responsibilities HR Operations Management : Lead end-to-end HR functions including recruitment, onboarding, payroll coordination, employee records, performance appraisals, compliance, and grievance redressal. Policy & Documentation Oversight : Establish, implement, and update HR and administrative policies. Standardize documentation across HR and other departments, including SOPs, JDs, and workflows. Process Design & SOPs : Collaborate with department heads to capture operational processes and translate them into structured SOPs and training materials. Maintain version control and ensure QA alignment. Talent Acquisition & Screening : Manage talent sourcing strategy for technical and non-technical roles. Oversee resume screening, assessments, and interviews, ensuring alignment with functional JDs. Admin & Infrastructure Coordination : Oversee administrative activities such as office maintenance, vendor liaison, employee logistics, travel arrangements, and workplace compliance. Cross-functional Communication & Execution : Act as a bridge between leadership and operational teams, ensuring clarity, documentation quality, and smooth implementation of people and process initiatives. Qualifications & Requirements Education: o Bachelors/Masters degree in HR, Business Administration, or Life Sciences (Biotech/Engineering background preferred) Experience: o 5 – 8 years in HR operations or generalist roles, ideally within manufacturing, biotech, or engineering-driven organizations o Experience with HR automation, documentation practices, and structured SOP creation preferred o Prior exposure to ISO 9001, GMP, or QMS environments is a strong plus Skills: o Proficiency in HR systems, Microsoft Office, and documentation tools o Strong written & verbal communication and interpersonal skills o Ability to independently lead projects and work closely with cross-functional stakeholders o Process-oriented with a high degree of discretion, integrity, and follow-through o Comfortable with talent platforms like LinkedIn, Naukri, and internal ATS tools Other Requirements: o Hands-on, floor-engaged approach with a bias for action o Strong attention to detail and commitment to building scalable systems o Comfortable handling both strategic and operational aspects of HR and admin Perks & Benefits Provident Fund & ESIC Annual Bonus Performance Pay Retention Bonus Encashable Leaves

JOB TITLE: Assistant Manager Administration FUNCTIONAL AREA: Administration REPORTS TO: Group CFO(TBD) POSITION’S OBJECTIVE: (brief on position’s objective) To oversee the organization's administrative operations and to manage office supplies and equipment's within the budget provided KEY RESPONSIBILITIES: To identify, negotiate best rates and complete all formalities related to signing of contract with Service Agencies To identify, negotiate best rates and place orders to vendors for Office Supplies & Stationary To manage & maintain the company vehicle & monitor the driver To ensure Annual Maintenance Contracts are signed and renewed as per schedule To ensure repair & preventive maintenance is carried out for the office equipment's as and when required To ensure proper allocation of office space to each department To develop & track the processes for all administrative functions To prepare and maintain monthly expenses report To prepare and maintain trackers for monthly bills To create and maintain any other ad hoc reports as required by the management To ensure Office opening and closing is carried out seamlessly To audit and check the office premises at opening as per existing checklist To book meeting/board room as per authorized bookings and make necessary arrangements related to food & logistics & any other specialized requirements To track and follow up with all vendors for timely delivery of orders/bills and other special requirements To liaison with MCD and other local authorities as and when required To provide support, motivation and encouragement to colleagues and team members To work collectively and in collaborating manner across departments for enhanced productivity JOB SPECIFICATION: (QUALIFICATIONS/KNOWLEDGE/EXPERIENCE) Years of Functional Experience: More than 6 years’ experience in managing the office administration in medium to large organization. Should have handled a team Degree/Diploma: Graduate Role: Team Management (TBD) Knowledge & Skills: Preventive Maintenance Office/Facility administration Maintenance contracts & Liabilities & SLA's Planning & Organizing MS Word & Excel Commercial acumen Negotiation skills

Responsibilities: * Manage compliance with labour laws * Ensure administrative efficiency * Drive talent engagement & retention strategies * Lead talent acquisition initiatives * Oversee employee relations Health insurance Office cab/shuttle Annual bonus Over time allowance Travel allowance

Only Immediate Joiners Apply! Shift: Mon-Sat 9.30 am -6.30 p.m. Responsibilities: * Manage HR operations & Recruitment * Handle onboarding & attendance * Track employee performance and support appraisal processes * Oversee payroll processing. Accessible workspace Flexi working Work from home Over time allowance Annual bonus Maternity leaves Paternity leaves Job/soft skill training Course reimbursements Special parking for expecting mothers

Experience: Minimum 5+ Years in Admin & MIS, preferably in Thermal Power Plants or relevant industries Key Responsibilities: Manage day-to-day administrative operations to ensure smooth functioning of the plant/site. Maintain and update MIS reports related to attendance, gate passes, vendor activities, and other administrative data. Oversee time office activities, including attendance tracking, leave management, and shift schedules. Handle gate pass issuance and management for employees, contract workers, and visitors, ensuring compliance with safety and security protocols. Coordinate with vendors for procurement, service requests, and contract management. Manage contract workers' attendance, onboarding, and exit formalities. Ensure compliance with safety, security, and organizational policies. Support in organizing meetings, events, and other administrative tasks as required. Maintain effective communication with all departments and external vendors. Qualifications & Experience: Minimum of 5 years of experience in Admin and MIS functions, ideally in Thermal Power Plants or similar heavy industries. Proven experience in managing contract workers, gate passes, attendance, and vendor coordination. Strong knowledge of administrative procedures and MIS reporting. Good understanding of safety, security, and HR policies related to plant operations. Excellent communication skills in Telugu (mandatory) and English. Proficiency in MS Office and relevant MIS software. Must Have: Fluency in Telugu (spoken and written). Experience in managing contract workers and vendor relationships. Hands-on experience with gate pass and attendance management systems. Preferred Skills: Graduation in any discipline; additional certification in admin or MIS is a plus. Prior experience working in a power plant or industrial environment.

Role & responsibilities Providing secretarial service to the management such as attending phone calls, typing letters, writing and distributing emails, organising papers and managing files, etc. Preparing various reports, minutes of meetings, and other documents as required by the departments manager. Coordinating and facilitating Manager calendar to arrange meetings, appointments, and conferences. Receiving, greeting, screening and managing visitors and phone calls. Receiving, screening, assessing, distributing, and maintaining incoming correspondence. Making travel arrangements in coordinating with other dept., preparing itineraries, compiling, and maintaining travel records and vouchers. Organizing and maintaining files and records Performing various executive and administrative assistances to in a confidential manner. Coordinate with the finance departments maintaining relevant reports for tracking. Preferred candidate profile Minimum of 3-8 years of experience as an Executive Assistant or similar administrative role Experience supporting senior executives in a fast-paced environment Proven ability to manage complex calendars and coordinate logistics

Assistant Manager HR & IR CTC: 08.00 11.00 LPA Key Responsibilities: A) Contract Labour Management B) Administration Management C) HR Operations, Industrial Relations, Compliance

Role & responsibilities Supervise daily operations of the administrative team, including office assistants and clerical staff. Implement and monitor administrative policies and procedures as per company standards and compliance norms. Manage office infrastructure, equipment, and supplies efficiently to support smooth operations. Oversee maintenance and servicing of office equipment, ensuring timely repairs and replacements. Administer internal communication systems and support channels across departments. Maintain a productive and positive work environment to promote high morale and staff efficiency. Act as a single point of contact for all administrative issues, ensuring prompt and professional resolution. Oversee the management of the guest house including room allocation, bookings, and housekeeping. Coordinate the maintenance and cleanliness of the organization's residential colony, including landscaping and repair activities. Preferred candidate profile Graduate in any discipline; MBA/PG Diploma in Administration, Facility Management, or related field preferred 10 to 15 years of proven experience in office administration, facility management, or general administration roles in manufacturing unit. Strong leadership and team management skills with experience in handling large administrative teams Hands-on experience in managing guest house operations and residential colony upkeep Excellent communication, coordination, and problem-solving abilities Proficient in MS Office, documentation, and administrative systems Ability to implement policies, streamline processes, and ensure compliance with company standards Capable of handling multiple priorities and working independently with a proactive approach

At Amazon, we strive to be Earth s most customer-centric company where people can find and discover anything they want to buy online. We hire the world s brightest minds, offering them an environment in which they can relentlessly improve the experience for customers. Innovation and creativity are built into the DNA of the company and are encouraged at all levels of employment. Every day we solve complex technical and business problems with ingenuity and simplicity. We re making history and the good news is we ve only just begun. Amazon is a highly data driven company highly passionate about its customers. In this context it is vital to ensure the customers always get their orders on time and with quality. The processes at the FCs are largely manual involving large numbers of associates. One of the most critical roles is that of a Process Associates who mentor/guide the associates towards ensuring meeting the customer expectation by following our standard work practice keeping safety quality in mind. Job Deliverables: Daily Management of shift: o Administrative management of associates o Job allocation to associates o Monitoring and mentoring of associates on productivity, quality and safety. o Monitor status of counts and problem solve queues Responsible for shift quality and associated action plans Preparing and implementing training and development plans for associates Conduct a 4M and 5S audit for the respective work stations on a daily basis Stand-in for Area Manager. Speak, write, and read fluently in English Experience with Excel

At Amazon, we strive to be Earth s most customer-centric company where people can find and discover anything they want to buy online. We hire the world s brightest minds, offering them an environment in which they can relentlessly improve the experience for customers. Innovation and creativity are built into the DNA of the company and are encouraged at all levels of employment. Every day we solve complex technical and business problems with ingenuity and simplicity. We re making history and the good news is we ve only just begun Amazon is a highly data driven company highly passionate about its customers. In this context it is vital to ensure the customers always get their orders on time and with quality. The processes at the FCs are largely manual involving large numbers of associates. One of the most critical roles is that of a process associates who mentor/guide the associates towards ensuring meeting the customer expectation by following our standard work practice keeping safety quality in mind. Job Deliverables: Daily Management of shift: o Administrative management of associates o Job allocation to associates o Monitoring and mentoring of associates on productivity, quality and safety. o Monitor status of counts and problem solve queues Responsible for shift quality and associated action plans Preparing and implementing training and development plans for associates Conduct a 4M and 5S audit for the respective work stations on a daily basis Stand-in for Area Manager High school or equivalent 2+ years of Microsoft Office products and applications experience

Brief on the Organization: Project Brief: Design and adoption of alternate models for responding to the critical shortage of medical specialists in select states- The project would attempt to design and facilitate the adoption of alternate model(s) for responding to the critical shortage of medical specialists in select states. Medical specialists are scarce in India, and the numbers are disproportionately lower in the public sector, at the Community Health Centre (CHC) level and above. Even district hospitals in several states have an acute shortage of medical specialists. Increasing the conventional supply side of medical specialists is expensive and slow in demonstrating results. It is acknowledged that here is an immense latent potential in utilizing District Hospitals (DHs) as a site for training medical specialists, which can lead to acquisition of a formal higher education qualification as a specialist. The District Health Model of the National Board of Examinations (NBE) and the College of Physicians and Surgeons (CPS) model are two alternative models that can be adopted in select states. This project requires working closely with the Government of India State Governments, the NBE and the CPS, and other stakeholders to: accelerate policy decisions to support specialist strengthening in the public sector; leverage DHs for specialist training; and with states with traditionally poor health indicators especially in vulnerable groups and geographies. Deliverables: To Help Advance Project Activities in the state of Punjab with Effective Collaboration With the State Govt. For Implementation and Sustainability of DNB Program in the State. The key deliverables include: Engage with stakeholder departments in the state of Punjab for advancing the project activities. Undertake gap assessment visits for district hospitals in Punjab to offer DNB programs. Prepare gap assessment report of the District Hospitals and submission of rectification plan to the State Government. Provide technical write-ups and plans as required for advancing various project activities. Participate in internal project review meetings and provide inputs to project team. Attend project meetings with the government representatives and technical agencies. Undertake project related travel as per requirement. Support Project Director for handling day-to-day implementation of project activities in Punjab. Travel as required. Any other task required under the project. Qualification: Essential: Master s degree/Diploma in Public Health, Hospital Administration, Management, AYUSH, Social Work and Social Sciences or related degree. Experience: Desirable: Around 2-3 Years of work experience in public health OR project management OR Coordination; Social Sector/Public Health Experience; Excellent communication skills (Oral & Written) Ability to effectively collaborate. . Please mention the exact Position Code ( PHFI-CNST-2559 ) in the email subject line . Only shortlisted candidates will be contacted for the interview. Last Date of Receipt of Applications: 13 June 2025. Remarks : Candidates are requested to refer PHFI website for position description & process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website. Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education. Mere eligibility will not entitle any candidate for being called for interview. Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel. PHFI reserves the right to fill or not to fill any or all available positions. The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials. No correspondence will be entertained from candidates regarding any delays, conduct & result of interview and reasons for not being called for interview. Please note that consultancy fees will commensurate with available skills and fitment of the incumbent as per the selection process. PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process . Women are encouraged to apply! Share Tweet Share on Facebook Share on LinkedIn Share on whatsapp Code: PHFI-CNST-2559 Location: Mohali, Punjab Category: Consultant Duration of Position: 06 Months or co-terminus with the project, whichever is earlier Number of Positions: 1 Last Date: June 13, 2025 Search Jobs Qualification Under Graduate Post Graduate Doctorate Qualification Qualification Under Graduate Post Graduate Doctorate Experience 0-1 Yrs 2-4 Yrs 4-6 Yrs 6-8 Yrs Experience Experience 0-1 Yrs 2-4 Yrs 4-6 Yrs 6-8 Yrs