6900 Administration Jobs - Page 41

Key Responsibilities Provide comprehensive administrative support to a 160+ member team. Manage IT hardware logistics , including procurement, distribution, and inventory tracking. Handle procurement processes , including raising purchase orders, tracking budgets, and maintaining spreadsheets and dashboards. Operate HR, recruiting, and finance systems/tools to support organizational processes. Manage seating assignments and internal movements , ensuring efficient workspace organization. Coordinate team engagement activities , including organizing morale events, off-sites, goodies distribution, and supporting executive visits. Collect and maintain team data such as T-shirt sizes, birthdays, contact information, etc. Work cross-functionally with HR, Finance, Recruiting, and US-based counterparts to ensure alignment and timely execution of operational needs. Provide executive assistance for calendar management, travel bookings, and expense report handling. Day-to-Day Responsibilities Maintain consistent support rhythm for the team and leadership. Collaborate regularly with global teams and local departments. Independently manage admin-related tasks and respond to dynamic needs. Flexibility in working hours may be possible depending on team requirements. Potential for contract extension based on performance and business need. Preferred Qualifications 4+ years of experience in administration, operations, or office management . Advanced Excel skills including VLOOKUP, HLOOKUP , pivot tables, and reporting. Strong interpersonal and communication skills for working across departments. Experience handling procurement, event planning, and data tracking. Ability to work independently and multitask in a fast-paced, large team environment . Top 3 skills: Good Knowledge on MS Tools ( Excel V-look up and H-Look up, PPT ) Good Communication skills Admin Related Experience Level of experience with each: 4+

- Post: Sr Executive Secretary - Education: Any Graduate/Diploma/Degree - Experience: Fresher or Experience. - Female only preferred Interested call Ms Sonali on 9574220100 Required Candidate profile Notes: Candidates must have Fluent in English Speaking, Mailing & Drafting, Good in Computer Knowledge, Initiative in administrative activities.

Role & responsibilities Manage day-to-day office administration, facility operations, and infrastructure coordination Oversee vendor management, procurement of office supplies, and asset tracking Ensure effective mail correspondence and document control systems are in place Coordinate housekeeping, safety, and maintenance functions to ensure smooth office functioning Assist in planning and executing office events and meetings Maintain compliance with company policies and local regulations for facility operations Support onboarding logistics and general administrative needs for new employees Preferred candidate profile Bachelors Degree from a recognized institution Admin / Infra / Facility activities Strong verbal and written communication skills Proficiency in MS Office apps Proactive and organized individual with a strong sense of ownership Comfortable working in fast-paced corporate settings Possesses good interpersonal skills and can liaise with internal teams and external vendors Familiar with administrative best practices and corporate compliance Oversee branch setup and infrastructure requirements Lead vendor on-boarding, negotiation, and payment cycles Ensure smooth facility services and maintenance management Supervise asset inventory and logistics Drive cost-saving initiatives and project implementations Conduct periodic branch visits and audits Decision making for regional administrative processes Please share your resumes on: komal.g67@hdflife.com

Role: Front Office Admin Experience: 3-8 years Notice Period: Immediate to 30 days (Max) Location: Chennai (Work-from-Office) Summary of the profile: Were seeking a proactive and polished Front Office & Operations Executive to lead our reception area and streamline backoffice processes. Theyll act as the face of the organization, greeting visitors, managing phone calls and mail, and ensuring a warm, professional reception environment. Supports core administrative and operational functions, coordinating meetings, travel, office supplies, bookkeeping, vendor relations, and maintaining office facilities. What youll do here: Serve as the first point of contact for all visitors, clients, and colleaguesgreeting everyone warmly, managing checkins, issuing passes, and providing directions. Handle multi-line phone systems, respond to emails, redirect inquiries professionally. Maintain a welcoming, organized reception and common areas. Manage company deliveries and mail, log documents, and coordinate with internal teams. Schedule and coordinate meetings, appointments, travel and accommodation for staff and guests. Assist with basic accounting tasks, e.g., invoice processing, petty cash, expense logging. Manage office supplies and pantry inventory, conduct periodic stocktaking, and place orders proactively. Liaise with vendors, service providers, and contractors for facility upkeep, maintenance, and events. Coordinate front-line housekeeping and pantry staff to maintain hygiene standards. Support internal communications, prepare documents, track office compliance and implement office policies as needed. Assist with planning events, including birthdays, festivals, teambuildings, and quarterly town halls. Coordinate meeting room bookings, ensure spaces are set up and equipped according to schedule. Maintain logs for office documentation, asset registers, access cards, and service schedules. Escalate and efficiently resolve facility issues (AC, pest, cleaning, security). What you will need to thrive: Excellent communication (verbal + written) and customer service orientation. Strong organizational, multitasking, and timemanagement abilities. Proficient with MS Office (Outlook, Word, Excel); familiarity with office-management or hospitality systems is a plus. Attention to detail, discretion, tact, and maintaining confidentiality. Ability to work under pressure and handle escalations gracefully. Professional, presentable demeanor and strong inter-personal skills. Education & Experience: Bachelors Degree from an accredited university

Job Requisite: Immediate Joiners with below experience Control Management • Define and manage access privileges based on job roles and security levels. • Maintain and review access logs regularly to detect unauthorized or suspicious activity. • Monitor visitor access, including registration, issuance of temporary badges, and escort policies. Controlled and Restricted Area Administration • Classify secure areas by security level (General, controlled, and restricted) • Monitor and maintain physical access control systems (e.g., card readers, biometric reader). • Establish surveillance zones (e.g., NCT zone) and manage physical barriers to prevent unauthorized access. CCTV and Surveillance Operations • Oversee installation and operation of CCTV systems in compliance with applicable regulations. • Ensure that video footage is securely stored, and access is restricted to authorized personnel. • Manage procedures for viewing, retaining, and releasing surveillance footage. Facility Protection and Physical Equipment Maintenance • Conduct regular inspections of physical security assets, including locks, doors, and alarm systems. • Develop and implement procedures for emergency response to fire, power outages, and intrusions. • Enforce physical access controls for external vendors, maintenance personnel, and construction workers. Policy and Procedure Documentation • Establish and maintain physical security policies and procedures, in alignment with the requirements of ISO/IEC 27001, TISAX, NCT and related regulatory frameworks. • Develop and manage checklists and manuals for access control, CCTV operations, and routine inspections. • Provide relevant documentation and evidence for internal audits and external assessments (e.g., TISAX, ISO 27001). Training and Awareness Programs • Conduct regular physical security awareness training for employees. • Promote compliance through campaigns (e.g., clean desk policy, badge wearing, door monitoring). Oversee Security Guard Training • Ensure that all contracted or in-house security personnel receive initial and recurring training aligned with company policy. ( Training should cover facility layout and access zones, emergency procedures, incident reporting protocol, visitor handling, use of security equipment (e.g., metal detectors), and service lift usage procedures, visitors personal information retention) • Maintain training records and verify completion through checklists or sign-offs. Incident Response and Reporting • Monitor for physical security breaches such as unauthorized entry, door propping, or suspicious behavior. • Collaborate with relevant departments to investigate and respond to incidents. • Maintain incident records and report findings to the information security officer or management. Roles and Responsibilities Control Management • Define and manage access privileges based on job roles and security levels. • Maintain and review access logs regularly to detect unauthorized or suspicious activity. • Monitor visitor access, including registration, issuance of temporary badges, and escort policies. Controlled and Restricted Area Administration • Classify secure areas by security level (General, controlled, and restricted) • Monitor and maintain physical access control systems (e.g., card readers, biometric reader). • Establish surveillance zones (e.g., NCT zone) and manage physical barriers to prevent unauthorized access. CCTV and Surveillance Operations • Oversee installation and operation of CCTV systems in compliance with applicable regulations. • Ensure that video footage is securely stored, and access is restricted to authorized personnel. • Manage procedures for viewing, retaining, and releasing surveillance footage. Facility Protection and Physical Equipment Maintenance • Conduct regular inspections of physical security assets, including locks, doors, and alarm systems. • Develop and implement procedures for emergency response to fire, power outages, and intrusions. • Enforce physical access controls for external vendors, maintenance personnel, and construction workers. Policy and Procedure Documentation • Establish and maintain physical security policies and procedures, in alignment with the requirements of ISO/IEC 27001, TISAX, NCT and related regulatory frameworks. • Develop and manage checklists and manuals for access control, CCTV operations, and routine inspections. • Provide relevant documentation and evidence for internal audits and external assessments (e.g., TISAX, ISO 27001). Training and Awareness Programs • Conduct regular physical security awareness training for employees. • Promote compliance through campaigns (e.g., clean desk policy, badge wearing, door monitoring). Oversee Security Guard Training • Ensure that all contracted or in-house security personnel receive initial and recurring training aligned with company policy. ( Training should cover facility layout and access zones, emergency procedures, incident reporting protocol, visitor handling, use of security equipment (e.g., metal detectors), and service lift usage procedures, visitors personal information retention) • Maintain training records and verify completion through checklists or sign-offs. Incident Response and Reporting • Monitor for physical security breaches such as unauthorized entry, door propping, or suspicious behavior. • Collaborate with relevant departments to investigate and respond to incidents. • Maintain incident records and report findings to the information security officer or management.

Job Title: Admin/Operations Manager No. of Vacancies: 1 Company Name: HOG VINEYARDS Location of Posting: Kaveripura, near Talakadu Preferred Candidate Location: Mysore, South Canara Company Overview: HOG VINEYARDS is a growing establishment in the agricultural and viticulture sector. We value discipline, multi-tasking, and efficient management across all our operations. Qualification: Graduate degree in any stream Experience: Preference given to Ex-Army personnel with experience in administrative and operations roles Key Responsibilities: Oversee and manage daily administrative and operational activities Coordinate with the HR department to ensure smooth execution of assigned tasks Supervise security staff and manage general facility upkeep Maintain discipline and enforce company rules and guidelines Liaise with contractors/vendors for construction, maintenance, and landscaping projects Maintain records and documentation as required Support farm/vineyard-related coordination activities Desired Skills & Competencies: Good knowledge of MS Word and Excel Basic understanding of construction and landscaping Ability to drive vehicles (License mandatory) Strong interpersonal and communication skills Language proficiency in English, Hindi, and Kannada Leadership qualities, punctuality, and integrity Compensation: CTC: As per industry standards / Negotiable based on experience

• To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A • To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. • To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. • To build, develop and maintain partnerships with Operation teams in Luxembourg • To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities: • Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. • Acts as a point of contact for daily operations on complex clients • Assist with the audit process, Attend board and shareholders meetings • Finalise board minutes, prepare complex board packs • Review board minutes of more junior team members • Prepare and review RCS, RBO, UBO and other related documents • Review of bank account opening forms • Coordinate with the Lux FCS and Payment team on payments processing • Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments • Conduct/review Compliance File Review (CFRs) of Client files • Assists on client onboarding processes. • Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team • Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager • To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. • Acquire knowledge to become specialists of their designated clients' requirements and deliverables. • Seeks knowledge and expertise for their own professional development. • Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management: • Ensures timesheets are completed daily and accurately filed for all hours worked. Systems: • Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. • Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. • Monitor and ensure that Antrance is properly updated in line with internal guidelines • Understands and uses best practice on workflow platform/s. Risks: • Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. • Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. • Courage - Stepping up to address difficult issues, saying what needs to be said. • Drives Results - Consistently achieving results, even under tough circumstances. • Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. • Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in Luxembourg To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the Lux FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in Luxembourg To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the Lux FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Role & responsibilities PLEASE NOTE:- We are officially appointed hiring partner of few Highly reputed and leading corporate houses, Manufacture units and educational Institutions in Pan India. ATTENTION PLEASE:- We also need some marketing and sales experts who can deal online with overseas clients while sitting in office / home. (Candidates wishing to do a hybrid job should have good knowledge of any one of the languages French, Spanish, English, Italian, German or Arabic) 01. Chief Financial Officers [CA/ ICWA/ MBA (Finance) / M.com / B.com ] (M/F) 02. Head of treasury management [CA/ ICWA/ MBA (Finance) / M.com / B.com ] (M/F) 03. Productions / Manufacturing Head [( Degree OR Diploma in the Stream Electrical / Mechanical / Automobile /Civil)](M/F) 04. Zonal Head Sales [(B2B) industrial and consumer products] 05. OFFICIAL JOBS [(Head Adminstrator, office coordinator, Receptionist, Sales Coordinator)] 06. Productions / Manufacturing Supervisors ( Degree & Diploma in the Stream Electrical / Mechanical / Automobile /Civil) 07. Marketing Manager / Executives (B2B) industrial and consumer products 08. Marketing Manager for FMCG Products (B2B & B2C) (M/F) 09. Sales Executive for FMCG Products (B2B & B2C) (M/F) SALARY :- There is no upper limit on salary for eligible candidates Interested candidates can send their CV to sakshamsps01@gmail.com OR On my WhatsApp Number 9235057082 (Only send text message / CV on WhatsApp.) (SPECIAL INSTRUCTIONS:- Please don't call on this number) GAURAV SABBARWAL Delhi NCR Preferred candidate profile Perks and benefits SALARY :- There is no upper limit on salary for eligible candidates

Job Summary Assists the Manager in the management and oversight of a service delivery team handling the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), by providing guidance and leadership to the Indian CoSec Team Assist the Manager of the team in leading, organizing, coordinating, developing, monitoring the performance, delegates tasks and responsibilities to their direct reports and their team members (skip level), as needed. To facilitate and assist various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. Assists the Manager – Fund Corporate in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Concentrates in engaging and developing teams and individuals. Provides consistent feedback on quality, accuracy and timeliness of outputs made by the Indian Cosec teams Assist the Manager in monitoring overall teams' results and performance based on the KPIs as agreed with the Lux Fund CS & Cosec team (ex. Quality, Timeliness, Issue Log, Increased Productivity, among others). Initiates and facilitates meetings to address overall teams' performance and develop/coach non-performing individuals. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Monitors the timely, accurate and quality deliverables of the Indian Cosec teams, and intervene, as necessary. Provides guidance and coaching to the team in both technical and more on the non-technical aspects of their role. Initiates the development of the technical competencies of their teams by providing feedback on their deliverables and endorsing them to the appropriate learning & development activities Monitors and provides support to cluster counterparts escalations and involves the relevant stakeholders. Monitors the agreed timelines of deliverables with the cluster counterparts and provides support for escalations to ensure that their teams carry out the work, as agreed. To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships through crucial conversations. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Monitors that all client cluster requirements are thoroughly being reviewed and follows standards. Minimize risk to IQEQ by ensuring all procedures, rules, laws, regulations and checklists are followed. Tasks & Duties Cluster Client Delivery Acquires functional knowledge and understanding of the clients’ agreements, Scope of Work (SOW), SLA’s and other necessary information needed to review and/or prepare deliverables. Monitors if the Indian Cosec team has the needed information, data and supporting documents are received for the review/preparation of the needed deliverables. Addresses and escalates issues, as required. Monitors the consistency and quality of the deliverables within the agreed timeframes of the teams. Provides support (for timelines) and address issues (for quality), as needed. Monitors and communicates the review comments of the team and then follows up to address pending comments for preparers, as needed. Research and validates the interpretation of the requirements of the client. Assist in preparing reports on compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Assist in enforcing process standards across the teams. Ensure the client database and all other reports are up to date and accurate Assist in tracking and reporting KPIs as agreed with the Lux Fund CS & Cosec team. Staff managerial responsibilities Recruit, train, appraise, coach and discipline staff Give feedback to staff Ensure staff adheres to policies and procedures Develop goals and personal growth plans for staff Plan work assignments and workload Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Reviews and approves timesheets of their team and ensures they are completed daily and accurately filed for all hours worked in a timely manner. Reviews and pre-approves filed overtime of their team. Analyses and proactively manages team capacity deliverables by allocating needed resources/support. Systems Setups, monitors and updates, and monitors/ensure completeness and accuracy of all deliverables via Navigator Flow in a timely manner, as needed. Monitor and ensure filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Understands and uses best practice on workflow platform/s. Understands and becomes knowledgeable on how to generate reports using reporting platform/s. Risks Monitors relevant procedures and checklists are adhered to and completed to mitigate errors. Monitors reported breaches, complaints or errors to appropriate authorities are acted upon in a timely manner. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Develops Talent - Developing people to meet both their career goals and the organisation's goals. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Persuades - Using compelling arguments to gain the support and commitment of others. Builds Effective Teams - Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals. Business Insight - Applying knowledge of business and the marketplace to advance the organisation's goals. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward. Directs Work - Providing direction, delegating, and removing obstacles to get work done.

Job Overview: We are looking for a proactive and detail-oriented Office Admin Specialist to support day-to-day office operations and administrative tasks. The ideal candidate should be reliable, organized, and capable of handling multiple responsibilities with minimal supervision. Key Responsibilities: Manage general office administration and documentation Handle phone calls, emails, and correspondence Coordinate with internal teams and external vendors as needed Maintain files, records, and office supplies Visit banks or government offices once or twice every 10 days for official work (travel expenses will be reimbursed) Support senior staff with administrative and clerical tasks Candidate Requirements: 1-3 years of experience in administrative or office support roles Strong organizational and multitasking skills Basic knowledge of MS Office (Word, Excel, Outlook) Good communication skills (written and verbal) Must be based near Sarthana, Surat Comfortable with occasional local travel for office work

• Management and oversight of a service delivery team handling the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), by providing guidance and leadership to the Indian CoSec Team • As a supervisor, the Cosec Manager leads, organizes, coordinates, develops, monitors the performance, delegates tasks and responsibilities to their direct reports and their team members (skip level), as needed. • To facilitate and assist various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures, as needed (when Assistant Manager is unable to, depending on capacity). • Performs review of core processes, complex ad hoc works, and all other client requirements, as needed. • Concentrates in engaging and developing teams and individuals. • Provides consistent feedback on quality, accuracy and timeliness of outputs made by the Indian Cosec teams • Monitors overall teams' results and performance based on the KPIs as agreed with the Lux Fund CS & Cosec team (ex. Quality, Timeliness, Issue Log, Increased Productivity, among others). • Initiates and facilitates meetings to address overall teams' performance and develop/coach non- performing individuals. • Ensures balanced work allocation across the Cosec teams and reallocates resources accordingly. • Balances stakeholders by establishing good working relationship with the cluster counterparts and other support groups. Core Responsibilities: • Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. • Monitors the timely, accurate and quality deliverables of the Indian Cosec teams, and intervene, as necessary. • Provides guidance and coaching to the team in both technical and more on the non-technical aspects of their role. • Initiates the development of the technical competencies of their teams by providing feedback on their deliverables and endorsing them to the appropriate learning & development activities • Monitors and provides support to cluster counterparts escalations and involves the relevant stakeholders. • Monitors the agreed timelines of deliverables with the cluster counterparts and provides support for escalations to ensure that their teams carry out the work, as agreed. • To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships through crucial conversations. • Acquire knowledge to become specialists of their designated clients' requirements and deliverables. • Seeks knowledge and expertise for their own professional development. • Monitors that all client cluster requirements are thoroughly being reviewed and follows standards. • Minimize risk to IQEQ by ensuring all procedures, rules, laws, regulations and checklists are followed. Tasks & Duties Cluster Client Delivery • Acquires functional knowledge and understanding of the clients’ agreements, Scope of Work (SOW), SLA’s and other necessary information needed to review and/or prepare deliverables. • Monitors if the Indian Cosec team has the needed information, data and supporting documents are received for the review/preparation of the needed deliverables. Addresses and escalates issues, as required. • Monitors the consistency and quality of the deliverables within the agreed timeframes of the teams. • Provides support (for timelines) and address issues (for quality), as needed. • Provide support for the rest of the team and other teams by allotting additional capacity, as needed. At the same time, initiates the request for support needed from other teams. • Monitors and communicates the review comments of the team and then follows up to address pending comments for preparers, as needed. • Monitors and oversees the interpretation of the requirements of the client and in some instances, does the research and validates in the absence of an Assistant Manager. • Reviews and acts as the team approver of submitted reports and compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Responsible in discussing the details and actions done with the HODs. • Monitors and works with the Assistant Manager to enforce process standards across the teams. • Ensure the client database and all other reports are up to date and accurate • Acts as first level of escalation of issues/concerns from the funds assigned to their clusters. • Tracks and report KPIs as agreed with the Lux Fund CS & Cosec team. Staff managerial responsibilities: • Recruit, train, appraise, coach and discipline staff • Give feedback to staff • Ensure staff adheres to policies and procedures • Develop goals and personal growth plans for staff • Plan work assignments and workload Workflow Management • Ensures timesheets are completed daily and accurately filed for all hours worked. • Reviews and approves timesheets of their team and ensures they are completed daily and accurately filed for all hours worked in a timely manner. • Reviews and pre-approves filed overtime of their team. • Analyses and proactively manages team capacity deliverables by allocating needed resources/support. Systems • Setups, monitors and updates, and monitors/ensure completeness and accuracy of all deliverables via Navigator Flow in a timely manner, as needed. • Monitor and ensure filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. • Understands and uses best practice on workflow platform/s. • Understands and becomes knowledgeable on how to generate reports using reporting platform/s. Risks: • Monitors relevant procedures and checklists are adhered to and completed to mitigate errors. • Monitors reported breaches, complaints or errors to appropriate authorities are acted upon in a timely manner. • Acquires knowledge of risk factors and potential breach. • Reviews and acts as the team approver of submitted reports and compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Responsible in discussing the details and actions done with the HODs. Key behaviours we expect to see: In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Resourcefulness - Securing and deploying resources effectively and efficiently. • Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. • Courage - Stepping up to address difficult issues, saying what needs to be said. • Develops Talent - Developing people to meet both their career goals and the organisation's goals. • Builds Networks - Effectively building formal and informal relationship networks inside and outside the organisation. • Drives Results - Consistently achieving results, even under tough circumstances. • Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. • Persuades - Using compelling arguments to gain the support and commitment of others. • Builds Effective Teams - Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals. • Business Insight - Applying knowledge of business and the marketplace to advance the organisation's goals. • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. • Decision Quality - Making good and timely decisions that keep the organisation moving forward. • Directs Work - Providing direction, delegating, and removing obstacles to get work done.

We are urgently hiring for Floor Coordinator for our centre Brief JD : 1. Looking after facility and Equipment management of the Centre (i.e. Repair & Maintenance). 2. Legal & Licensing 3. Handling patient complaints with respect to any payment/general issues. 4. To complete joining formalities of all new joiners joined at center. 5. Looking after day to day operations of the center. Ensure hygiene and safety measures at center at all given time. 6. Co-ordinate with corporate office as & when required. 7. Co-ordinate with HR for Manpower requirement & quality audits. 8. Housekeeping supervision. 9. Handling staff queries related to HR issues Desired Candidate Profile : Any graduate with MHA with 3-5 years of Administrative exp. in healthcare. Interested candidates can share their updated resume on manali.yadav@indiraivf.in

The Administration Manager will be responsible for overseeing and streamlining the foundations day-to-day administrative operations and facility management across all its sites. This includes managing office operations, upkeep of physical infrastructure, vendor coordination, security, transport logistics, housekeeping, and ensuring compliance with health, safety, and statutory norms. Key Responsibilities Office Administration Ensure smooth functioning of administrative tasks at the head office and sports centre(s). Manage day-to-day office needs such as supplies, utilities, documentation, and communication. Supervise administrative staff including front desk, office boys, and support staff. Maintain physical and digital records of contracts, approvals, and internal documentation. Support onboarding logistics for new staff, guests, and visiting coaches. Facility Management Oversee upkeep and maintenance of sports infrastructure, hostels, common areas, and utilities. Ensure functioning of essential services electricity, plumbing, water supply, internet, and cleanliness. Plan and coordinate preventive maintenance schedules for equipment and building systems. Liaise with facility vendors, service contractors, and AMC providers. Ensure facility readiness during events, camps, and special visits. Asset & Inventory Management Maintain up-to-date asset register and monitor usage of key office/sports equipment. Oversee procurement and inventory control for administrative and facility-related consumables. Monitor AMC contracts, warranties, and ensure timely renewals and audits. Compliance, Safety & Security Ensure administrative and facility-related compliance with relevant local/state regulations. Supervise security staff and systems; manage access control and visitor protocols. Implement workplace safety and emergency response protocols. Key Requirements Education : Graduate (Bachelors degree mandatory); preference for candidates with PG/Diploma in Admin or Facility Management. Experience : 7-10 years of relevant experience in office/facility administration; experience in sports, education, or non-profit sectors is a plus. Skills : Strong organizational and vendor management skills Basic understanding of facility engineering & maintenance standards Proficient in MS Office and facility tracking systems Excellent people management and problem-solving skills

Hiring for a leading client from Consulting Industry. Desigation: AM / AD / Manager Exp: 6+yrs Location : Pune / Gurgaon / Bangalore Job Details: Lead and manage the technical team in providing development and support services for Salesforce applications. Work with stakeholders to understand business requirements and translate them into technical solutions. Provide technical support and guidance to the development team, including analysis, troubleshooting, and working on technical issues related to the Salesforce platform. Develop and enhance Salesforce solutions, including creating custom objects, workflows, and validation rules. Develop and maintain integrations with third-party systems and platforms. Participate in project planning and management for Salesforce technical activities. Mentor and train technical team members in Salesforce development best practices and standards Maintain effective stakeholder relationships, ensuring ongoing customer satisfaction with technical deliverables. Act as a subject matter expert providing guidance to stakeholders on technical solutions and Salesforce best practices. Continuously evaluate and improve technical processes and methodologies to achieve greater efficiency and quality in Salesforce application support services. Being willing to work outside of your scheduled shift or taking on extra hours to ensure the success of a project or meet the needs of customers in different time zones. Working effectively with team members across different shifts to ensure that projects are completed seamlessly without any issues. Managing time and tasks effectively to complete assigned duties within the scheduled shift timings Requirements: Bachelors degree in computer science, Information Technology, or relevant field A minimum of 6-8 years of experience in Salesforce application development and administration Excellent knowledge of Salesforce products and services such as Salesforce OmniStudio (OmniScripts/Integration Procedures) Salesforce Education Cloud and Force.com Strong understanding of Git repo, DevOps process knowledge Strong expertise in Salesforce technical aspects, including Apex, Visualforce, Lightning Components, and SOQL Experience in developing Salesforce integrations with third-party systems and platforms. Proficiency in web technologies such as HTML, CSS, JavaScript, and XML Knowledge of project management methodologies such as Agile and Waterfall

1. Handling the entire operations of the centre 2. Taking care of throughout responsibility of training and placements of the students. 3. Handling the entire administration of the centre. 4. Handling the collections of a particular centre. 5. Making daily reports 6. Taking care of certification of the students. 7. People reporting to the Center Operation Manager are: Admin, Trainers, Reception, Accounts , Security and housekeeping. 8. COM has to ensure: a) No dropouts b) Certification c)Upselling d)PTMs e)Student engagement activities f) Placement of students in centre Roles and Responsibilities 1. Handling the entire operations of the centre 2. Taking care of throughout responsibility of training and placements of the students. 3. Handling the entire administration of the centre. 4. Handling the collections of a particular centre. 5. Making daily reports 6. Taking care of certification of the students. 7. People reporting to the Center Operation Manager are: Admin, Trainers, Reception, Accounts , Security and housekeeping. 8. COM has to ensure: a) No dropouts b) Certification c)Upselling d)PTMs e)Student engagement activities f) Placement of students in centre

. You shall be responsible for achieving weekly/monthly sales target 2. You shall be responsible for delivering impactful sales presentation 3. You shall make productive house calls . 4. You shall be responsible for admission process adherence & documentation, batch formation, giving career seminar at education institutes, schools, colleges etc 5. Ensuring proper handling of all queries of students & parents by effective counselling. 6. You shall make productive BA tie ups 7. You will be required to conduct STP activities regularly for your centres. 8. Ensuring proper follow-ups of walkins 9. Sending properly updated daily sales reports Roles and Responsibilities . You shall be responsible for achieving weekly/monthly sales target 2. You shall be responsible for delivering impactful sales presentation 3. You shall make productive house calls . 4. You shall be responsible for admission process adherence & documentation, batch formation, giving career seminar at education institutes, schools, colleges etc 5. Ensuring proper handling of all queries of students & parents by effective counselling. 6. You shall make productive BA tie ups 7. You will be required to conduct STP activities regularly for your centres. 8. Ensuring proper follow-ups of walkins 9. Sending properly updated daily sales reports

. You shall be responsible for achieving weekly/monthly sales target 2. You shall be responsible for delivering impactful sales presentation 3. You shall make productive house calls . 4. You shall be responsible for admission process adherence & documentation, batch formation, giving career seminar at education institutes, schools, colleges etc 5. Ensuring proper handling of all queries of students & parents by effective counselling. 6. You shall make productive BA tie ups 7. You will be required to conduct STP activities regularly for your centres. 8. Ensuring proper follow-ups of walkins 9. Sending properly updated daily sales reports Roles and Responsibilities . You shall be responsible for achieving weekly/monthly sales target 2. You shall be responsible for delivering impactful sales presentation 3. You shall make productive house calls . 4. You shall be responsible for admission process adherence & documentation, batch formation, giving career seminar at education institutes, schools, colleges etc 5. Ensuring proper handling of all queries of students & parents by effective counselling. 6. You shall make productive BA tie ups 7. You will be required to conduct STP activities regularly for your centres. 8. Ensuring proper follow-ups of walkins 9. Sending properly updated daily sales reports

. You shall be responsible for achieving weekly/monthly sales target 2. You shall be responsible for delivering impactful sales presentation 3. You shall make productive house calls . 4. You shall be responsible for admission process adherence & documentation, batch formation, giving career seminar at education institutes, schools, colleges etc 5. Ensuring proper handling of all queries of students & parents by effective counselling. 6. You shall make productive BA tie ups 7. You will be required to conduct STP activities regularly for your centres. 8. Ensuring proper follow-ups of walkins 9. Sending properly updated daily sales reports Roles and Responsibilities . You shall be responsible for achieving weekly/monthly sales target 2. You shall be responsible for delivering impactful sales presentation 3. You shall make productive house calls . 4. You shall be responsible for admission process adherence & documentation, batch formation, giving career seminar at education institutes, schools, colleges etc 5. Ensuring proper handling of all queries of students & parents by effective counselling. 6. You shall make productive BA tie ups 7. You will be required to conduct STP activities regularly for your centres. 8. Ensuring proper follow-ups of walkins 9. Sending properly updated daily sales reports

As an HR Business Partner, you will be responsible for planning HR and administration activities annually. This includes setting, monitoring, and achieving HR targets, managing recruitment, onboarding, and exit procedures, and ensuring full compliance with company policies and procedures. You will also be in charge of managing employee relations, running the office and facilities management functions, and leading the HR and administration team. This is a full-time position with a day shift schedule that requires work to be done in person. The application deadline for this role is 15/07/2025, and the expected start date is 21/07/2025.,

You will be working as a Depot Logistic Officer at Sundrop Brands Limited (formerly known as Agro Tech Foods Limited) in Kothur on a full-time on-site basis. Your primary responsibility will involve overseeing day-to-day logistics operations, which include managing inventory, warehouse activities, and supply chain processes. Your role will encompass supervising the inflow and outflow of goods, ensuring accurate documentation, maintaining records, and collaborating with suppliers and transport companies to ensure prompt deliveries. Additionally, you will be accountable for upholding high safety, order, and cleanliness standards within the depot. To excel in this role, you should possess skills in inventory control and warehouse management, along with experience in logistics and supply chain operations. Strong administrative capabilities, exceptional problem-solving skills, and effective organizational abilities are essential. The role also demands the ability to work both independently and collaboratively within a team. Superior communication and interpersonal skills are crucial, while prior experience in the logistics or transportation sector would be advantageous. A Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.,

You will be responsible for taking notes during formal employee relations meetings and conducting exit interviews when necessary. Your role will also involve analyzing any patterns observed for internal improvements. Additionally, you will be handling financial and employment reference requests for both current and past employees. You will be in charge of liaising with our pensions broker regarding new starter documents and addressing any pension-related queries. Previous experience in handling employee queries, administration, and recruitment is required for this role. Exposure to the construction industry will be considered an added advantage. This is a full-time position with benefits including Provident Fund. The work schedule is during the day shift. As part of the application process, we would like to know your availability to join immediately. Experience in a similar role is preferred, and the work location is in person.,

About the Company: Relay Human Cloud is a young and dynamic company that assists some of the top US-based companies in expanding their teams internationally. Relay operates globally with offices in the US, India, Honduras, and Mexico, with plans to expand to more countries in the near future. The primary focus of Relay is to facilitate the connection between companies and top international talent across various sectors. Relay specializes in providing support to clients in areas such as Accounting & Finance, Administration, Operations, Space Planning, Leasing, Data Science, Data Search, Machine Learning, and Artificial Intelligence. In India, Relay operates from offices located in Ahmedabad and Vadodara. Key Responsibilities: Estimating Duties: - Download bid invitations, plans, and specifications from BuildingConnected and other GC portals. - Establish and maintain a structured job folder system on the shared drive following company standards (01 BID, 02 Specs, 03 Addenda, etc.). - Set up projects in Accubid Anywhere and LiveCount. - Conduct detailed takeoffs for various systems including lighting systems, lighting controls, wiring devices, branch circuitry, fire alarm, nurse call, telecom/data, and grounding. - Perform LiveCount audits and resolve any discrepancies before project hand-off. - Interpret electrical, architectural, mechanical, plumbing, and life-safety drawings to identify routing, clearances, and coordination requirements. - Identify specification-driven needs such as conduit types, conductor materials, breaker AIC ratings, and cost drivers for estimators. Qualifications: - Minimum of 3 years of experience in electrical estimating or project support (consideration given to internships and entry-level roles). - Bachelor's degree in construction management, Engineering, or related field is preferred but not mandatory. - Strong organizational and communication skills. - Experience with Accubid Anywhere, Bluebeam, Procore, or similar platforms is advantageous.,

The role involves overall administration and facility management, including managing the allocation and release of seats through facilities management tools. You are expected to take a proactive approach to anticipate future seat requirements at the project level. Your responsibilities will include maintaining efficient utilization of EM, housekeeping staff, and interacting with vendors for external audits in compliance with labor laws. You will also be required to engage with builders to ensure the upkeep of facilities and optimize costs related to various EM and admin procurements. Collaboration with HR and process leaders for upcoming events, periodic evaluation of employee performance, and interaction with the EHS team for environment management system compliance are crucial aspects of this role. Additionally, you will liaise with the legal team for various legal compliances and build rapport with stakeholders to address their needs regarding admin facilities. Coordination with the real estate team for new facilities occupancy, exiting old facilities, and discussing status quo and new requirements is also part of the job responsibilities. As an AVP in Administration and Facilities Management, you will need to have a graduation degree with key skills in administration and facility management. The industry type is ITES/BPO/KPO, and the functional area is ITES/BPO/Customer Service. This is a full-time, permanent role with job code GO/JC/481/2025. The recruiter for this position is Maheshwari Balasubramanian.,