31 Administration Executive Jobs - Page 2

Graduate Job Description We are searching for an enthusiastic self-starter to join our new graduate trainee program. As a graduate trainee, your responsibilities include shadowing various staff members, participating in learning experiences, attending meetings and workshops, and traveling to other working environments to gain practical experience. You should keep an accurate record of your time at the company and be able to pass a competency test at the end of the program. To be successful as a graduate trainee, you should be willing to learn about aspects of the company that lie outside of your department. An outstanding graduate trainee should foster good relationships with staff members and leave a lasting imprint. Graduate job Responsibilities: Gathering as much information on the company and participating in on-the-job training wherever possible. Participating in meetings, workshops, and team-building events. Taking notes on experiences and keeping a log of things learned. Compiling reports and making presentations to other staff members. Analyzing existing systems and offering new ideas for improvement. Bringing positive energy into the company, and forming lasting professional relationships with staff. Conducting research and assisting the Manager or Supervisor wherever possible. Completing fieldwork or visiting different work sites when required. Upholding the good name of the company at all times. Writing a test or submitting to some other form of evaluation at the end of the graduate program. Graduate Trainee Requirements: Degree in the relevant field. Previous work experience is not necessary, but may be advantageous. A valid driver's license. Excellent written and verbal communication skills. Excellent research abilities and a willingness to grow. A positive attitude and a growth mindset.

Are you an experienced Administrative Executive looking for a new opportunity in Kolkata? Fusion CX is seeking a skilled Administrative Executive/Senior Executive to join our team in Kolkata. If you have experience supporting executives, managing complex schedules, and overseeing office administration in a company in the ITES/BPO sector, this is your chance to step into a dynamic role. Located in Saltlake, Kolkata, we are looking for proactive professionals who are detail-oriented and capable of handling a wide range of administrative tasks with confidentiality and discretion. This is an urgent requirement for an Administrative Executive role in Kolkata. If you have a minimum of three years of experience in administrative support and are located near Kolkata-Saltlake, this could be your next exciting career move! Apply now! Job Description Administrative Executive/Sr Executive Key Responsibilities of an Administrative Executive/Sr Executive in Kolkata: Executive Support Manage the executive s calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, presentations, and reports for meetings and events. Handle correspondence, including drafting emails, responding to inquiries, and managing communication on behalf of the executive. Meeting Coordination Plan and coordinate internal and external meetings, including logistics, agendas, and follow-ups. Record and distribute meeting minutes and action items as needed. Travel Management Arrange domestic and international travel, including flights, accommodation, visas, and transportation. Prepare travel itineraries and ensure all arrangements align with the executive s schedule. Office Management Maintain an organized filing system for electronic and physical documents. Required to order and manage office supplies and equipment as needed. Stakeholder Liaison Serve as the primary point of contact for internal and external stakeholders on matters related to the executive. Build and maintain strong professional relationships with key contacts. Confidentiality and Discretion Handle sensitive and confidential information with utmost discretion. Ensure compliance with company policies and standards in all administrative tasks. Project and Event Support Assist in organizing corporate events, conferences, and special projects. Support the executive in managing strategic initiatives and tracking progress. Job Requirements Administrative Executive/Sr Executive Essential educational qualifications, experience, and qualities required for the role of Administrative Executive in Kolkata: Education : A bachelor s degree in any discipline. Experience : 3 to 7 years in an administrative support role. Skills: Excellent organizational abilities with an ability to multitask and prioritize effectively. Capability to maintain confidentiality and handle sensitive information. Exceptional attention to detail and problem-solving skills. Experience in travel arrangements, office management, and scheduling systems. Why Join Fusion CX? At Fusion CX, we offer more than just a job we provide an opportunity to grow and thrive in a global, dynamic, and fast-paced environment. As an integral member of our team, you will play a vital role in supporting top executives, managing critical tasks, and driving efficiency in administrative processes. We value proactive, detail-oriented individuals who are ready to take on challenges and contribute to the success of a leading MNC in the ITES sector. If you are looking for administrative jobs in Kolkata that offer growth, stability, and exposure to exciting corporate events and projects, then Fusion CX is the place for you. Here you will be at the heart of the organization s administrative functions, ensuring smooth operations and providing exceptional executive support. This is an urgent requirement. Apply today for this admin job vacancy in Kolkata and become part of a team where your contributions are valued and recognized!

Scope of work: Data Collection from all our offices globally (Periodic basis). Consolidate ESG data into standard formats and verify with supporting document, rectify reports based on findings (if any). Sharing consolidated ESG data with GHG accounting consultant for calculating emission. Coordinating with domestic offices SPOC to ensure they update Scope 1 and 2 categories related data and supporting documents on the portal provided by S & P Global ESG team. Updating International offices Scope 1 and 2 data and supporting documents on portal. Prepare business wise Air travel emission MIS and presentation on bi-monthly basis. Coordinate with external auditor and vendors for scheduling periodic training for vendor compliance team on the process of uploading relevant documents on consultants online portal and addressing vendor queries. Review quarterly vendor compliance audit reports and coordinate with locations SPOC for scheduling meet with vendors to resolve the issues. Share vendor compliance report with HO Admin team for the closure of audit observations.

Work with product managers to brainstorm and shape ideas Work with a multidisciplinary team including another designer, user researchers, developers, and product managers to deliver the best possible experience for our customers Build an updated visual language for our product including web, email, and Mobile Share and revise your designs based on Business Angels and peer feedback Ensure the Product Design Team is staying up-to-date on best practices and evolving with the latest design trends. Work with a multidisciplinary team including other designers, developers, and product managers to deliver the best possible experience for our customers Skills Required : 4+ YOE as UI/UX designer Figma : Proficiency with variables, components (parent, child, nested), instances, variants, prototyping (simple & interactive), auto-layouts, grids, and design systems. UI Design : Strong understanding of UI principles, usability, and aesthetics. UX Flows : Ability to create positive/negative flows, accessibility checks, and logical user flows. Design Systems : Experience in building or maintaining a design system/library. Logical Reasoning : Analytical skills to design intuitive user experiences. Preferred Skills : Knowledge of accessibility standards (e.g., WCAG). Experience with SaaS, e-commerce, or enterprise platforms. Familiarity with responsive and adaptive design principles. Basic Graphic Design: Supporting branding, marketing, and interface needs, experience working with tools like Canva.

We are looking for a proactive and organized Factory Administration Executive to oversee the factory office, lab maintenance, compound upkeep, security management, and staff recruitment. The role includes handling maintenance through internal or external agencies, maintaining office equipment, and ensuring legal compliance. Key Responsibilities: Oversee factory office, lab, and compound maintenance. Manage security recruitment and supervision. Coordinate with maintenance teams or external agencies for timely repairs. Maintain inventory of office furniture and equipment; ensure repairs as needed. Monitor security cameras daily and manage AMC contracts. Recruit and manage support staff (peon, sweeper); track attendance and validate bills. Handle license renewals, legal applications, and liaison with local authorities (PRO handling). Qualifications: Experience in facility management and administration. Strong organizational and coordination skills. Knowledge of maintenance and security protocols. Key Skills : Factory Administration Lab Maintenance Facility Management Security Management Office Maintenance

Manage the daily schedule, calendar, and appointments of the Directors, ensuring optimal time utilization. Greet and welcome guests, ensuring a comfortable and professional experience. Plan and arrange travel, including flights, accommodation, and local transport. Manage and prioritize communications such as emails, calls, and correspondence. Track and manage both personal and professional tasks with a focus on prioritization. Prepare reports, presentations, and confidential documents. Support the Directors in ongoing projects through research and coordination. Maintain and process expenses, reimbursements, and monthly reports. Organize meetings, prepare agendas, take minutes, and ensure follow-up actions. Act as a liaison for internal and external stakeholders. Maintain a tracker of professional and personal memberships, ensuring timely renewals. Coordinate medical appointments, maintain health records, and manage insurance documents. Assist with planning and monitoring dietary requirements, liaising with chefs or nutritionists. Oversee the upkeep and technical maintenance of personal and office devices. Coordinate with drivers for scheduling, route planning, and vehicle servicing. Manage meal arrangements from restaurants or chefs, ensuring quality and hygiene. Skills and Knowledge Excellent organizational and time-management skills Strong verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to multitask and handle confidential information with discretion Problem-solving mind-set and attention to detail Proactive, resourceful, and able to work independently Flexibility and adaptability to changing schedules Experience Background Personal Assistant Executive Assistant Administrative role