8 Administration Coordinator Jobs

As an Admin Coordinator , you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards: Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures Provide secretarial support to the Executive team Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally Receive and distribute mail Ensure outgoing mail is dispatched in a timely manner Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary Maintain adequate supplies of office stationary Identify and build internal and external relationships Carry out all filing Comply with all key security mandates Report any maintenance issues or hazards Maintain own work area in a clean, tidy and good manner Report defective materials and equipment Assist with special projects related to the Executive Office

Job Description ABOUT NEWTON SCHOOL Come be part of a rocketship that s creating a massive impact in the world of education! On one side you have over a million college graduates every year with barely 5% employability rates and on the other side, there are thousands of companies struggling to find talent. Newton School aims to bridge this massive gap through it s personalised learning platform. We are building an online university and solving the deep problem of employability of graduates. We have a strong core team consisting of alumni from IITs and IIM s, having several years of industry experience in companies like Unacademy, Inmobi, Ola, Microsoft - among others. On this mission, we are backed by some of the most respected investors around the world, - RTP Global, Nexus Venture Partners and a slew of angel investors including CRED s Kunal Shah, Flipkart s Kalyan Krishnamoorthy, Unacademy and Razorpay founders, Udaan s Sujeet Kumar among others. Job Description: The executive at this position will be involved in the day-to-day running of the business by assisting with clerical and administrative processes. Responsibilities Coordinating office activities and operations to secure efficiency and compliance to company policies. Keep stock of office supplies and place orders when necessary. Responsible for smooth employee onboarding experience including email- id creation, collection of account details, managing their documents etc. Assists in purchase orders and invoicing. Overseeing the maintenance of office facilities, and equipment. Create and update records and databases with personnel, financial and other data. Submit timely reports and prepare presentations/proposals as assigned. Process vendor payments, salaries, coordinate other company finances etc. Requirements 1- 3yrs of experience as office administrator or similar role. Excellent communication (Verbal and written). Build rapport and establish long term relationships with customers. Should be multitasking with the ability to prioritize tasks. Great proficiency in Microsoft Office and other around-the-office softwares. Our Way Of Working An opportunity to work on something that really matters. A fast-paced environment to learn and grow. High transparency in decision making. High autonomy; freedom to take risks, to experiment, and to fail. Market competitive salary. We promise a meaningful journey with smart people, with opportunities to learn & grow. Plus, you can sleep peacefully knowing you are impacting lives in a big way, every day! Job Description ABOUT NEWTON SCHOOL Come be part of a rocketship that s creating a massive ...

Proud to be recognized as one of Forbes Americas Best Startups! Also proud to be recognized as a Most Loved Workplace! Enveda is looking for an Administrative Coordinator to join our team in Hyderabad, India. The contribution you will make: We are looking for an Administrative Coordinator with a demonstrated track record of supporting facility operations in a pharmaceutical research laboratory. You will oversee and manage the daily maintenance and upkeep of facilities to ensure a clean, safe, and functional environment. As a member of the Operations Team, you will report to the Manager, Operations. You get to collaborate on Maintain accurate records in accordance with site guidelines and ensuring all required documentation and logbooks are completed on time, accurately and legibly. Ability to multitask and prioritize daily workload. Labelling, sorting, and categorizing documents for ease of use. Create an indexing system for documentation. Overview cleanliness in the facility. Responsible for providing general assistance in laboratory management. Provide general administrative support for office operations when need. Provide comprehensive administrative support encompassing transportation, food arrangements, and various other office and logistical tasks to ensure smooth operations. Who will thrive in this role? Bachelor s degree with 0-2 years of experience Strong knowledge of MS Office and basic computer skillsGood interpersonal skills. Good communication skills. Disciplined, learning attitude, good team member, flexible. Honesty and transparency If you dont meet all of the requirements listed here, we still encourage you to apply. No job description is perfect, and we might find an even more suitable opportunity that matches your experience. What to expect in the interview process: HR Screen (30 minutes) Work Sample Interview (45 minutes) Technical Interview (60 minutes) Enveda Culture Interview (30 minutes) If you re passionate about innovation and impact, we encourage you to apply even if you don t meet every requirement. Our Values: Curiosity | Agency | Journey | Charity | Unity Benefits: Culture | Medical | Block Leaves | Work-Life Harmony At Enveda, we re building a place where everyone can do the best work of their life. We are an equal opportunity employer and value diversity in all its forms. Apply now and join a team committed to shaping the future of drug discovery.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant cum Administrative Support to provide comprehensive support to senior leadership and ensure efficient day-to-day office operations. This role requires a strong ability to multitask, maintain confidentiality, and handle a wide range of administrative and executive support-related tasks with excellence and professionalism. If you are someone who is organized, has excellent communication skills, and wants to get an inside view of running a deeptech startup this is a great opportunity. The role offers high exposure to business, leadership, and investors. You will help manage calendars, projects, communications, and key follow-ups. Key Responsibilities: Executive Support Manage and maintain the executive s calendar, appointments, conferences, events, meetings, and travel arrangements. Draft & manage high-quality internal and external communication - correspondences, reports, presentations, and other documents. Coordinate and follow up on internal and external meetings, ensuring agendas, minutes, and action points are documented. Handle sensitive and confidential information with discretion. Track critical projects, deliverables, and follow-ups. Support investor relations, sales enablement, and board-level documentation. Act as a bridge between leadership and internal teams. Administrative Support: Manage office administrative tasks such as ordering supplies, vendor coordination, filing, and facility management. Travel and Visa arrangements for employees. Support HR and finance teams in routine tasks in documentation. Handle incoming calls, emails, and other communications. Facilitating and handling external client and partner visits. Qualifications and Requirements: - Bachelor s degree in Business Administration or a related field. - 2-6 years of experience as an Executive Assistant, Administrative Coordinator, or similar role. - Tech-savvy with proficiency in online tools like Google Docs, Sheets, Presentation, etc. - Excellent verbal and written communication skills. - Ability to manage multiple priorities in a fast-paced environment. - High degree of professionalism and integrity. - Strong problem-solving and time-management skills. - Prior experience in a startup or fast-paced company preferred. Preferred Skills: Experience working in a startup or fast-growing organization. Familiarity with tools like Google Workspace, Zoom, Slack, or task/project management software (e.g., Asana, Trello). Ability to anticipate needs and proactively offer support.

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Risk and Compliance team. This individual will serve as the central point of intake for our team s shared mailbox, which receives a high volume of requests. The ideal candidate is an excellent written communicator, thrives in a fast-paced environment, and is comfortable managing priorities with efficiency and professionalism. Key Responsibilities Monitor, triage, and prioritize all incoming emails to the Risk and Compliance shared mailbox. Categorize and assign requests to the appropriate team members or stakeholders based on subject matter and urgency. Ensure timely acknowledgment of receipt for inquiries and requests, setting clear expectations for response times when appropriate. Maintain tracking of incoming requests to help monitor workflow, identify trends, and support resource planning. Draft and send clear, professional communications to internal and external stakeholders. Flag urgent or high-risk requests for leadership attention. Support light administrative tasks such as compiling documentation, organizing responses for due diligence portals, and scheduling team meetings. Assist in maintaining process documentation related to intake and mailbox operations. Qualifications Exceptional written communication and organizational skills. Proven ability to manage a high volume of email or administrative requests efficiently and accurately. Strong attention to detail and ability to follow and improve process workflows. Ability to maintain confidentiality and exercise sound judgment. Proficiency with Microsoft Outlook, Excel, and other collaboration tools (e.g., Teams, SharePoint). Prior experience in an administrative, coordination, or client-facing communication role preferred, but not required. Preferred Traits Proactive, self-motivated, and able to work independently. Comfortable working across teams and with varying levels of seniority. Interest in learning more about compliance, privacy, ESG, and enterprise risk topics over time.

Its fun to work at a company where people truly believe in what they are doing! Job Description: Position Summary We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Risk and Compliance team. This individual will serve as the central point of intake for our team s shared mailbox, which receives a high volume of requests. The ideal candidate is an excellent written communicator, thrives in a fast-paced environment, and is comfortable managing priorities with efficiency and professionalism. Key Responsibilities Monitor, triage, and prioritize all incoming emails to the Risk and Compliance shared mailbox. Categorize and assign requests to the appropriate team members or stakeholders based on subject matter and urgency. Ensure timely acknowledgment of receipt for inquiries and requests, setting clear expectations for response times when appropriate. Maintain tracking of incoming requests to help monitor workflow, identify trends, and support resource planning. Draft and send clear, professional communications to internal and external stakeholders. Flag urgent or high-risk requests for leadership attention. Support light administrative tasks such as compiling documentation, organizing responses for due diligence portals, and scheduling team meetings. Assist in maintaining process documentation related to intake and mailbox operations. Qualifications Exceptional written communication and organizational skills. Proven ability to manage a high volume of email or administrative requests efficiently and accurately. Strong attention to detail and ability to follow and improve process workflows. Ability to maintain confidentiality and exercise sound judgment. Proficiency with Microsoft Outlook, Excel, and other collaboration tools (e.g., Teams, SharePoint). Prior experience in an administrative, coordination, or client-facing communication role preferred, but not required. Preferred Traits Proactive, self-motivated, and able to work independently. Comfortable working across teams and with varying levels of seniority. Interest in learning more about compliance, privacy, ESG, and enterprise risk topics over time. Working Hours Must be able to work during US EST business hours. If you like wild growth and working with happy, enthusiastic over-achievers, youll enjoy your career with us!

Its fun to work at a company where people truly believe in what they are doing! Job Description: Position Summary We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Risk and Compliance team. This individual will serve as the central point of intake for our team s shared mailbox, which receives a high volume of requests. The ideal candidate is an excellent written communicator, thrives in a fast-paced environment, and is comfortable managing priorities with efficiency and professionalism. Key Responsibilities Monitor, triage, and prioritize all incoming emails to the Risk and Compliance shared mailbox. Categorize and assign requests to the appropriate team members or stakeholders based on subject matter and urgency. Ensure timely acknowledgment of receipt for inquiries and requests, setting clear expectations for response times when appropriate. Maintain tracking of incoming requests to help monitor workflow, identify trends, and support resource planning. Draft and send clear, professional communications to internal and external stakeholders. Flag urgent or high-risk requests for leadership attention. Support light administrative tasks such as compiling documentation, organizing responses for due diligence portals, and scheduling team meetings. Assist in maintaining process documentation related to intake and mailbox operations. Qualifications Exceptional written communication and organizational skills. Proven ability to manage a high volume of email or administrative requests efficiently and accurately. Strong attention to detail and ability to follow and improve process workflows. Ability to maintain confidentiality and exercise sound judgment. Proficiency with Microsoft Outlook, Excel, and other collaboration tools (e. g. , Teams, SharePoint). Prior experience in an administrative, coordination, or client-facing communication role preferred, but not required. Preferred Traits Proactive, self-motivated, and able to work independently. Comfortable working across teams and with varying levels of seniority. Interest in learning more about compliance, privacy, ESG, and enterprise risk topics over time. Working Hours Must be able to work during US EST business hours. If you like wild growth and working with happy, enthusiastic over-achievers, youll enjoy your career with us! It is Epiq s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

HR and Administration Coordinator We are seeking a proactive, organized, and well-spoken HR and Administration Coordinator to join our team. The ideal candidate will play a key role in coordinating HR, administrative, and operational functions, ensuring smooth day-to-day processes across departments with strong communication, organizational, Time management and multitasking skills, along with the ability to manage confidential information and support cross-functional teams. Coordinate and support HR-related activities. Provide ongoing administrative support to the HR Director by managing calendars, organizing meetings, preparing reports, following up on key tasks, and ensuring departmental coordination. Provide administrative and operational support to ensure the smooth functioning of HR, admin, and operations departments. Serve as a point of contact for employee queries related to HR and administrative matters.