63 Admin Support Jobs - Page 3

Back Office Executive | Graduate (B.Com/B.Com CA) | 5 yrs exp preferred in MIS | Good English communication | Male/Female | Proficient in MS Office & data handling | Immediate joiners preferred

Skilled in follow-ups, task tracking, MS Office & Google Sheets, scheduling, calendar management, and drafting emails. Strong in communication, relationship management, quick learning, problem-solving, and providing admin/report support

Job Summary: We are seeking a proactive and detail-oriented Executive Merchandise & Reception to manage the reception area and merchandise stock for our prestigious aviation client, The ideal candidate should possess excellent interpersonal skills, experience in handling visitors, and be adept at maintaining merchandise inventory, tracking costs, and ensuring the upkeep of the client space. Key Responsibilities: Reception Management Welcome and assist visitors, clients, and internal staff with professionalism. Maintain a clean, well-organized, and presentable front office and reception area. Handle incoming calls, emails, and visitor appointments efficiently. Merchandise & Stock Handling Manage and maintain inventory of all client merchandise items. Ensure proper storage, labelling, and upkeep of stock. Handle merchandise issuance as per requirement and maintain detailed records. Tracker & Reporting Maintain accurate stock trackers for all items (incoming, issued, balance). Monitor and record costs against each item for internal tracking and reporting. Maintain a payment tracker and coordinate with the finance team for timely updates. Generate weekly and monthly reports on inventory and cost utilization. Upkeep & Cleanliness Coordinate with housekeeping for daily cleaning and upkeep of merchandise and display area. Ensure the client-facing area is always aligned with client's brand standards. Key Skills & Competencies: Strong communication and interpersonal skills. Proficient in MS Excel (trackers, formulas, pivot tables preferred). Attention to detail and organizational skills. Ability to handle multiple tasks efficiently. Customer-centric attitude with a professional appearance. Experience Required : 2-4 years (preferred in front office, merchandising, or aviation support roles) Qualifications: Graduate in any discipline. Prior experience in front office, merchandising, or hospitality roles is an advantage. Interested candidates can share resume at archana.mattoo@cbre.com

Workday Finance Functional Specialist Location: Pune, India / Remote Shift: Night Shift (US hours) Notice Period: Immediate / 15 days preferred RoleOverview We are looking for a Workday Finance Functional Specialist with 3+ years of experience to support global finance operations. The ideal candidate should have solid experience in Workday Financials, strong data entry capabilities, and a comprehensive understanding of Accounts Payable, Expense Management, and general finance processes. The role is remote with a preference for Pune-based professionals willing to work in night shifts. KeyResponsibilities WorkdayFinanceFunctional Support day-to-day finance operations using Workday Financials Troubleshoot user issues and configure finance workflows (P2P, AP, Expense, PCard) Assist in Workday testing, updates, and functional enhancements Create Workday reports and dashboards for finance stakeholders Coordinate with Workday technical team for issue resolution and improvements AccountsPayable / Expense / Reporting Process invoices and expense reports Ensure policy compliance and documentation completeness Reconcile PCard statements and review cash advance reports Generate weekly/monthly finance reports Data Entry / Admin Support Perform high-volume data entry tasks in Workday Maintain accurate financial records Archive documents, manage email communications, and support back-office operations Collaboration Work closely with accounting, procurement, and business stakeholders Participate in internal audits and process reviews Train field users on Workday tools and processes MandatorySkills 3+ years of Workday Financials experience (AP, Expenses, Procurement modules) Strong understanding of finance processes: P2P, T&E, General Ledger, etc. Ability to write and understand Workday reports (custom + standard) High-speed and accurate data entry skills Strong Excel skills (PivotTables, VLOOKUP, etc.) Excellent written and verbal English communication GoodToHave Workday certification (Finance / Expenses) Experience in supporting international finance teams Exposure to audit, compliance, or tax workflows

Job Title: Administrative Assistant Job Summary: The Administrative Assistant provides comprehensive office support to management and staff, ensuring efficient day-to-day operations. This role involves managing schedules, coordinating meetings and travel, maintaining organized records, and facilitating effective communication across the organization. Core Responsibilities: Scheduling and Coordination: Manage calendars, schedule meetings, and arrange travel accommodations for team members. Communication: Serve as the first point of contact by answering phone calls, managing emails, and addressing general inquiries professionally and promptly. Record Keeping: Maintain accurate and up-to-date records, organize physical and digital files, and oversee office supply inventory. Documentation: Prepare and edit documents including reports, presentations, correspondence, and other business materials. General Office Support: Welcome visitors, assist with office logistics, and help maintain a clean and efficient workspace. Additional Responsibilities (as needed): Project Management Support: Assist with tracking project progress, deadlines, and team communications. Basic Accounting Tasks: Process expense reports, invoices, and support basic bookkeeping activities. Event Planning: Help coordinate internal events, meetings, and offsite functions. Data Entry and Analysis: Compile data, create spreadsheets, and support light data analysis when necessary. Required Skills and Qualifications: Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain structured records. Communication Skills: Strong written and verbal communication abilities for interacting with internal and external stakeholders. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with other office software is a plus. Interpersonal Skills: Collaborative and professional demeanor with a focus on customer service and teamwork. Problem-Solving Skills: Capable of identifying challenges and implementing practical solutions. This role is ideally suited for candidates in the age group of 23-30 years due to the nature of team collaboration and client expectations.

Duties & Responsibilities The Engineering Operation executive must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract. Ensuring that all electrical equipment (Transformers, UPS, DG, HVAC equipments, OFA systems, Electrical panel, lift, Mechanical systems, STP, WTP & control drawing etc..) operation and maintenance Ensuring that all the Critical Areas & Critical Equipments are under services regularly. All utility & critical areas regular walkaround for any abnormalities. EHS standard knowledge is required & safety rules to be followed as per the work condition. Ability to prepare SIPP, CS task & other documentation for all the M&O activities. Responsible for preparing Standard operating procedure (SOP) for all the equipments & systems. Ensure all SOP periodical review if any changes or modification should be update. Regular business continuity plan (BCP) sessions to be conduct with team to manage & control the incidents effect. External area regular walkaround for inspection of streetlights, storm water chambers, drainages, diesel yards & tanks etc. All utility daily consumptions analysis to be done, any variations should be report & justify. Responsible for raising impairment notifications for all the fire systems shutdown activities & alignment with FM global & CS stakeholders SMBWA & site team quality walkthrough observation points closer Responsible to check & verify all the routine inspections for all the systems done by technicians Establish Engineering & Operational procedures and roll out the same for site staff Establish the contacts with the local authorities on the facility related issues and maintain the relationship. Responsible for all legal & authorities related compliances pertaining to facility & engineering systems. Carries Technical Audits for all installations at periodical intervals. Responsibility for smooth operations of all Mechanical, Electrical, HVAC, LSS, pertaining to the facility engineering operation area Responsible for the planning of critical spares list for all installations as per manufacturers recommendations and inventory. Responsible for development of all maintenance related schedules and shutdowns in consultation with Clients / OEMs. Periodically inspect the logbooks, checklists, and PPM schedules for a better management of Engineering systems Work towards the ZERO down time and set up the practices to ensure the delivery of seamless service to Clients. Responsible for ensuring compliance on availability of all statutory obligations such as CEIG, Fire, Lift, Explosives, and stability certificate Assume the responsibilities of AFM, as and when required. Implement the Energy cost saving programs to reduce the cost on utilities. Handle small renovation projects from initiation to completion. Little knowledge in Projects management is essential. Reporting: Responsible for daily, weekly & monthly reports on M & E, covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc., Energy management, saving opportunities, risk management & engineering systems audits. Responsible for ensuring OEM trainings, client online /JLL online trainings. Responsible for all Admin support for M&O team Coordinate with client & M&O team, Ops Capital projects & Monthly Ops capital tracker need to be share to CS Customer Service / Client Relationships: Provide superior customer service Ensure based on monthly meeting feedback from client sessions is recorded and actioned to the satisfaction of the end user. Pro-actively manage Client expectations ensuring that the service levels are maintained. Reports: Responsible for Preparation Daily, weekly, Monthly, Quarterly & Yearly reports. Training: Actively participate in all planned client training activities. Ensure JLL assigned trainings completion. Employee Key Competencies & Key Performance Measures: Refer to the Individual Performance Agreement (IPMP) for Key Performance Measures. Ensure the KPI Targets for the Account are met Interpersonal skills with a strong client focus. Strong Technical comprehension and experience with performance-based service contracts and vendor management both soft and technical Knowledge of local occupational safety requirements Ability to work within a budget Demonstrated initiative Strong written and oral communication skills. Ability to solve problems Experience required for as mentioned below at least 3 years in facility management ITI- 10 years. Diploma 5 years, BE- 3 years total years of experience Candidate preferred with industrial experience with minimum of 2 years Good English communication & interpersonal skills along with local language preferred Good knowledge in MS office & mail communication Team player & quick learner attitude Customer service focus Committed execution capability and should have sound knowledge in handling vendors

Seeking a Sales Coordinator to manage order entries, dispatch coordination, CRM updates, meeting scheduling, and internal follow-ups. Must prepare reports, support sales team, and ensure smooth end-to-end sales support. Required Candidate profile sales support, admin, and data analytics, preferably in diamond industry. Must be well-versed in CRM & coordination. Added advantage if skilled in SQL, Python or Power BI. Detail-oriented and quick.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director in a dynamic manufacturing environment. The ideal candidate will excel at managing schedules, coordinating communication, supporting strategic initiatives, and handling sensitive and confidential matters with professionalism. Key Responsibilities Manage and maintain the MDs calendar, appointments, and travel arrangements. Prepare reports, presentations, and official correspondence. Attend meetings, record minutes, and follow up on action items. Liaise with internal departments to gather project updates and reports. Maintain efficient filing systems and manage confidential documents. Assist in planning and coordinating company events, board meetings, and reviews. Ensure smooth day-to-day administrative operations for the MDs office. Qualifications & Skills Postgraduate degree; MBA preferred . 5–10 years’ experience as an Executive Assistant , preferably in the manufacturing sector. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask, prioritize, and work effectively in a fast-paced environment. High level of integrity and discretion in handling sensitive information.

Location: Mumbai (Lower Parel West) Experience: 0-1 Year Work Days: Monday to Saturday About Us: GamePark Pvt. Ltd. (Padel Park) is Indias leading destination for Padel, bringing world-class sports infrastructure and experiences to players across the country. Role Overview: We are looking for a fresher to support our Inventory Management & CCTV Monitoring operations. The role involves tracking inventory, ensuring facility security, and assisting with administrative tasks. Key Responsibilities: 1. Inventory Management: Track, record, and replenish sports equipment and operational supplies. Maintain organized stock logs and coordinate with vendors. 2. CCTV Monitoring: Supervise live footage, report security concerns, and retrieve recordings when needed. 3. General Admin Support: Maintain records, assist in facility operations, and ensure smooth day-to-day functioning. Who You Are: 1. Fresher or recent graduate with strong attention to detail. 2. Basic knowledge of MS Excel/Google Sheets. 3. Responsible, proactive, and organized. 4. Comfortable with multitasking in a fast-paced environment. Why Join Us? 1. Hands-on experience in sports facility management. 2. Work in a fast-growing, exciting industry. 3. Be part of a dynamic and energetic team.

A Data Entry Operator is responsible for inputting, updating, and maintaining accurate data in computer systems and databases. They ensure data integrity, manage confidential information, and perform routine data verification and quality checks.

- Exp in recruitment coordination, HR operations, or admin support - Exp with Google Sheets, Excel, and candidate tracking tools - JD briefs, formats, and support from internal teams - Per-closure-based incentive/payment model (No Fixed Salary)

Location: Mumbai (Lower Parel West) Experience: 0-1 Year Work Days: Monday to Saturday Key Responsibilities: 1. Inventory Management: Track, record, and replenish sports equipment and operational supplies. Maintain organized stock logs and coordinate with vendors. 2. CCTV Monitoring: Supervise live footage, report security concerns, and retrieve recordings when needed. 3. General Admin Support: Maintain records, assist in facility operations, and ensure smooth day-to-day functioning. Who You Are: 1. Fresher or recent graduate with strong attention to detail. 2. Basic knowledge of MS Excel/Google Sheets. 3. Responsible, proactive, and organized. 4. Comfortable with multitasking in a fast-paced environment. Why Join Us? 1. Hands-on experience in sports facility management. 2. Work in a fast-growing, exciting industry. 3. Be part of a dynamic and energetic team.

Role Overview: We are looking for a fresher to support our Inventory Management & CCTV Monitoring operations. The role involves tracking inventory, ensuring facility security, and assisting with administrative tasks. Key Responsibilities: 1. Inventory Management: Track, record, and replenish sports equipment and operational supplies. Maintain organized stock logs and coordinate with vendors. 2. CCTV Monitoring: Supervise live footage, report security concerns, and retrieve recordings when needed. 3. General Admin Support: Maintain records, assist in facility operations, and ensure smooth day-to-day functioning. Who You Are: 1. Fresher or recent graduate with strong attention to detail. 2. Basic knowledge of MS Excel/Google Sheets. 3. Responsible, proactive, and organized. 4. Comfortable with multitasking in a fast-paced environment.