26 Admin Operations Jobs

POSITION Middle Office VP (Recon & Payments), Loans Servicing DEPARTMENT Operations LOCATION: Bangalore India Summary of Role The successful candidate will join Loan admin operations team within Apex Fund Services to help build and grow out loan servicing business. They will work alongside the local Middle Office Manager, helping to onboard systems, define processes and build a global team to service a new product. The Candidate The candidate will have a good working knowledge and experience working with CLOs, CDOs, Credit Funds and the different types of Loans. They will be driven and motivated to achieve excellence through hard work, good organization skills, excellent communication and attention to detail. Main Responsibilities: Cash/Position ReconciliationResponsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including Supervise, mentor and develop a team, fostering positive and collaborative work environment Collaborate with cross functional teams to resolve issues and provide insight into open items. Reviewing the daily reconciliation of cash transactions Reviewing daily reconciliation of Apex/Client positions Ensuring aged breaks (over 7 days) are addressed and escalated Processing and reconciling data in various systems Actively researching discrepancies with various agents and internal teams Preparing and ensuring all Reporting is issued within the required timeframes Preparing and assisting with various reports required by internal teams Approving cash wires/swift payment Other Responsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including Preparing & Review procedural documents Preparing daily/Monthly KPI / MIS reporting pack Support in Business enhancements and development Raising areas where operational efficiency can be improved Other duties as assigned by Management Qualifications, Skills and Experience: Degree in Accounting/Finance, or a relevant qualification Candidate should have 10+ years’ experience working in Loan Services Extensive knowledge of loans, Credit funds, Reconciliation Understanding or knowledge of various security types – Private Debt, Syndicated Loans, Bi-Lateral Loans, Understanding of Loan trade lifecycle Working knowledge of Solvas would be an added advantage Knowledge of Kyriba and/or Mendex application would be desirable Knowledge and experience with settlements including Clearpar Knowledge and understanding of securities and other financial instruments Computer proficiency with advanced knowledge of Microsoft Office Suite, familiarity with Solvas (CDO-Suite) preferred Role-Specific Competencies/ Skills: Strong communication and analytical skills Strong organisational skills Accurate and acute attention to detail Adaptability - able to change tasks quickly as business needs dictate Uses discretion when dealing with sensitive and confidential information Excellent oral and written communication skills and demonstrated ability to adapt communication style to audience Proven ability to prioritize responsibilities, manage time effectively and meet deadlines accordingly Self-motivated Punctuality DisclaimerUnsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

"Join the Wellness Revolution: Be a Part of Our Ayurveda Startup Team! Are you passionate about holistic health and wellness? If you're looking for a meaningful career in a startup that's making a real impact, we invite you to join us on our journey to bring the ancient wisdom of Ayurveda into the modern world. Key Responsibilities:Admin Operations Job Summary: Admin operations associate plays a crucial role in connecting with agents ,brokers,vendors. This position requires excellent communication skills, visiting different sites and the ability to drive & close the lead effectively. Key Responsibilities:Relevant Experience Interaction & Coordination with different brokers, agents, vendors, negotiating contract & agreements Should have knowledge in Clinic Sourcing or office sites, clinic setup & monitoring the whole setup end to end. Oversee office Supplies inventory & place orders as necessary. Qualifications: High school diploma or equivalent; a degree in a relevant field is a plus. Previous experience in handling Admin & Operations is preferred. Excellent communication and interpersonal skills. Empathetic and patient-focused approach. Strong problem-solving and persuasion skills. Conversant in Hindi, English, Marathi.

Implementation of Bylaws Communicate effectively with members, local authorities, vendors Maintenance of property and equipments Supervising staff at prop Ensure legal and accounting compliances Maintain MOM, Notices and complaints Track all projects Required Candidate profile 10+ years of Experience Should know Marathi Self-driven, Excellent verbal and written English language skills Negotiation skills to deal with multiple on-going projects Courteous and mature behavior.

Company Description HOF FURNITURE SYSTEM PRIVATE LIMITED is an Furniture manufacturing company based out of Gujarat, India. The company specializes in manufacturing and supplying furniture and interior design products to various industries. HOF has several retail outlets and a strong online presence that caters to a wide range of customers from across the country. Role Description This is a full-time role as a Human Resources Administrator at Hof Furniture Pvt Ltd. The Human Resources Administrator will be responsible for assisting with various HR tasks, including recruitment and onboarding, employee benefits administration, employee relations, and maintaining HR records. This is a hybrid role, located in Ahmedabad with flexibility for some remote work. Qualifications Previous experience in HR administration or a related field Knowledge of HR policies, procedures, and legal requirements Excellent interpersonal and communication skills Strong attention to detail and organizational skills Proficiency in HR software and Microsoft Office Suite Ability to handle confidential information with discretion Bachelor's degree in Human Resources or a related field is preferred HR certification is a plus Apply on hr1@hofindia.com or on 7383751906

Facility Management: Responsibility for office administration, maintenance, and upkeep of facilities, ensuring a safe and productive work environment. Managing housekeeping staff and making sure of the cleanliness and timely maintenance of office premises and equipment. Managing office facilities including (water, tea, coffee, and related pantry facilities). Managing IT infrastructure facility including internet connectivity, and computer hardware. Management of the storage room and its tidiness. Management of desk allocation to employees. Management of appropriate cooling of office premises. Managing office supplies and maintaining optimum office inventory. Management of asset allocation to employees, its records, and hand-over. Facility management during guest visits and various organization events. Managing office premise security (entry-exit, timely opening, and closing of the office, access to key office areas). Manage and coordinate all activities related to office building (rent and electricity bill payment, agreement renewal, common facilities). Support to HR function: Providing facility admin support for HR function Assist in the onboarding and off-boarding process for employees. Coordinate with HR for employee engagement activities. Vendor management: Ensuring smooth operations of various facility vendors Maintain relationships with various facility suppliers and vendors (Housekeeping, pantry services, electricity, equipment maintenance, etc.) Negotiate contracts and ensure timely delivery of goods and services. Monitor vendor performance and address any issues. Financial administration: Ensure optimum utilization of office administration budget Oversee office expenses and budget management and optimization. Process admin and operations related invoices and manage petty cash. Ensure accurate record-keeping for financial transactions. Documentation & record keeping: Maintaining accurate and up-to-date records and documents related to admin and operations. Handling correspondence, filing systems, and data management. Admin & operations processes: Lead the adoption of IT tools and digital transformation initiatives to streamline operational processes and enhance efficiency. Infrastructure Expansion: Plan and execute infrastructure expansion projects, including office setup, renovations, and relocations. Travel & Visa: Manage travel arrangements, visa processing, and logistics for employees and visitors. Requirements Retired Ex Service Personnel: We welcome applications from retired defense personnel with relevant experience. Desired skills and requirements: Attention to the detailing Very high integrity / morals Willingness to go on the ground and do / get the work done High level of ownership OK with the local travel if needed Passionate about admin role Great with people management Great in negotiation Interested can apply : email : hr2@eaglesoftware.in / 7550186111

MIS & Reporting system, Purchase & Vendor management, Store & Inventory, Building maintenance & contract renewals, staff attendance, General accounts, database & records keeping, Housekeeping & security agencies, register & files, back office work.

About the Role: We are seeking a Proactive Office Administrator to support the smooth functioning of our corporate operations. This role involves overseeing daily office tasks, vendor coordination, procurement, event setup, and cross-departmental support. The ideal candidate is detail-oriented, highly disciplined, and demonstrates a strong sense of ownership and integrity. As an integral part of the administration team, you will ensure that business operations are well-organized and run efficiently in a dynamic work environment. Key Responsibilities: Administrative Operations: Provide end-to-end support in office administration including documentation, procurement, and daily operational tasks. Event & Facility Management: Assist in planning, organizing, and managing events and facility requirements, including logistics and vendor coordination. Procurement & Purchase Oversight: Manage procurement activities, vendor interactions, and timely purchasing of office and project-related supplies. Time Discipline & Professional Conduct: Uphold punctuality, honesty, and a "lead by example" attitude in all work assignments. Cross-functional Collaboration: Coordinate and liaise with internal departments such as HR, IT, Finance, and external vendors for operational needs. MIS & Reporting: Prepare daily, weekly, and monthly reports, including MIS dashboards for department tracking and performance metrics. Vendor & Asset Management: Oversee housekeeping, security, store, and asset management to ensure upkeep and accountability. ERP & Office Tools: Operate office management systems, ERP platforms, and MS Office tools for seamless workflow execution. Communication & Coordination: Act as the point of contact for internal teams and external vendors, maintaining clear and professional communication. Team Assistance & Leadership Support: Support administration team members and provide backup coverage and coordination in absence of peers or leads. Preferred Candidate Profile: Experience: 2 to 7 years in an office administration, operations, or executive assistant role within a corporate setting. Educational Qualification: Bachelors degree in Office Administration, Business Management, or a related field. Secretarial qualifications are a plus. Communication Skills: Strong verbal and written communication skills with the ability to interact confidently with all stakeholders. Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain high levels of accuracy and follow-through. Leadership & Initiative: Self-motivated with a proactive mindset and capable of taking ownership of tasks independently. Technology Proficiency: Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiar with ERP or office management software. Professional Conduct: Demonstrates high integrity, punctuality, and the ability to lead by example. Multitasking & Adaptability: Comfortable working in a fast-paced environment with flexibility in work hours and responsibilities. Knowledge of Admin Functions: Familiar with housekeeping, security, asset tracking, vendor management, and store handling. Team Orientation: Willing to assist across functions and contribute to team success with a collaborative attitude.

locationsBangalore Fortune Summit time typeFull time posted onPosted 2 Days Ago time left to applyEnd DateMay 16, 2025 (10 days left to apply) job requisition idJR-0009593 POSITION Middle Office VP (Recon & Payments), Loans Servicing DEPARTMENT Operations LOCATION: Bangalore/Pune, India Summary of Role The successful candidate will join Loan admin operations team within Apex Fund Services to help build and grow out loan servicing business. They will work alongside the local Middle Office Manager, helping to onboard systems, define processes and build a global team to service a new product. The Candidate The candidate will have a good working knowledge and experience working with CLOs, CDOs, Credit Funds and the different types of Loans. They will be driven and motivated to achieve excellence through hard work, good organization skills, excellent communication and attention to detail. Main Responsibilities: Cash/Position ReconciliationResponsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including Supervise, mentor and develop a team, fostering positive and collaborative work environment Collaborate with cross functional teams to resolve issues and provide insight into open items. Reviewing the daily reconciliation of cash transactions Reviewing daily reconciliation of Apex/Client positions Ensuring aged breaks (over 7 days) are addressed and escalated Processing and reconciling data in various systems Actively researching discrepancies with various agents and internal teams Preparing and ensuring all Reporting is issued within the required timeframes Preparing and assisting with various reports required by internal teams Approving cash wires/swift payment Other Responsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including Preparing & Review procedural documents Preparing daily/Monthly KPI / MIS reporting pack Support in Business enhancements and development Raising areas where operational efficiency can be improved Other duties as assigned by Management Qualifications, Skills and Experience: Degree in Accounting/Finance, or a relevant qualification Candidate should have 10+ years experience working in Loan Services Extensive knowledge of loans, Credit funds, Reconciliation Understanding or knowledge of various security types Private Debt, Syndicated Loans, Bi-Lateral Loans, Understanding of Loan trade lifecycle Working knowledge of Solvas would be an added advantage Knowledge of Kyriba and/or Mendex application would be desirable Knowledge and experience with settlements including Clearpar Knowledge and understanding of securities and other financial instruments Computer proficiency with advanced knowledge of Microsoft Office Suite, familiarity with Solvas (CDO-Suite) preferred Role-Specific Competencies/ Skills: Strong communication and analytical skills Strong organisational skills Accurate and acute attention to detail Adaptability - able to change tasks quickly as business needs dictate Uses discretion when dealing with sensitive and confidential information Excellent oral and written communication skills and demonstrated ability to adapt communication style to audience Proven ability to prioritize responsibilities, manage time effectively and meet deadlines accordingly Self-motivated Punctuality DisclaimerUnsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Roles and Responsibilities Daily management of Company assets, Parking Area, Pantry Canteen, and stationery. Planning of Monthly and annual maintenance activities. Conducting Audit and logistics arrangements. Day to Day administration activities and follow-ups. Set up workspace for the clients. Be accountable and take ownership of tasks until completed. Maintain databases for relevant activities. Perform basic clerical duties, monitor phone calls, company visitations, file maintenance, etc. Will ensure statutory compliance of the facility. Will be part of ERT team and take care of fire and safety systems. Vendor management and follow-up. Desired Candidate Profile 0-2 years' Experience Any Graduate Only male candidates are eligible to apply Candidate should be open to travel

Roles and Responsibilities Daily management of Company assets, Parking Area, Pantry Canteen, and stationery. Planning of Monthly and annual maintenance activities. Conducting Audit and logistics arrangements. Day to Day administration activities and follow-ups. Set up workspace for the clients. Be accountable and take ownership of tasks until completed. Maintain databases for relevant activities. Perform basic clerical duties, monitor phone calls, company visitations, file maintenance, etc. Will ensure statutory compliance of the facility. Will be part of ERT team and take care of fire and safety systems. Vendor management and follow-up. Desired Candidate Profile 0-2 years' Experience Any Graduate Only male candidates are eligible to apply Candidate should be open to travel

Roles and Responsibilities Daily management of Company assets, Parking Area, Pantry Canteen, and stationery. Planning of Monthly and annual maintenance activities. Conducting Audit and logistics arrangements. Day to Day administration activities and follow-ups. Set up workspace for the clients. Be accountable and take ownership of tasks until completed. Maintain databases for relevant activities. Perform basic clerical duties, monitor phone calls, company visitations, file maintenance, etc. Will ensure statutory compliance of the facility. Will be part of ERT team and take care of fire and safety systems. Vendor management and follow-up. Desired Candidate Profile 0-2 years' Experience Any Graduate Only male candidates are eligible to apply Candidate should be open to travel

MIS & Reporting system, Purchase & Vendor management, Store & Inventory, Building maintenance & contract renewals, staff attendance, General accounts, database & records keeping, Housekeeping & security agencies, register & files, back office work. Required Candidate profile Presentable, Honest, Hard working, Enthusiastic, Good communication skills, Computer knowledge, Multitask oriented, Self motivated, Time management, Team work & able to take challenges.

We are looking for a motivated sales & marketing assistant who is eager to learn and grow within our organisation. This role will be a desk job and primarily involve undertaking sales-related email tasks and processing orders. This is an excellent opportunity for a fresher with a keen interest in sales and marketing (all training will be provided). Role & responsibilities Email customers to upsell products and assist in processing orders. sending & creating purchase orders Assist with general administrative tasks Support various departments with data collection, filing, and organising documents. Preferred candidate profile Strong communication skills and proficiency in English. Excellent organisational skills and attention to detail. Ability to multitask and prioritise tasks effectively. A proactive and adaptable attitude with a willingness to learn. General Computer Experience MS Office (Word, Excel, Outlook) - Experience Time and Location Time: 7 am to 4 pm. Monday to Friday (Alternative Saturdays) Location: NS Rd., Siddharth Nagar, Mulund West, Mumbai, Maharashtra 400080

Manpower Resources India Pvt. Ltd ., a leading Executive Search & Selection Company offers services to Manufacturing, Engineering, Infrastructure & Healthcare domain. We have been mandated by a large conglomerate for the below mentioned role. Position Title: GM Administration Location: Boisar Propose Of the role: We are looking for a General Manager Administration to oversee the end-to-end administration of the plant, corporate office, and private properties of the promoters. The ideal candidate must have extensive experience in a promoter-driven organization and be proficient in managing administrative functions across industrial plants, corporate setups, and high-value private estates. Key Responsibilities: 1 1. Plant & Office Administration: Oversee facility management, housekeeping, maintenance, and transport services for the plant and corporate office. Ensure smooth day-to-day administrative operations, including employee welfare facilities such as canteens, transport, and guest houses. Coordinate with vendors for office supplies, infrastructure upkeep, and outsourced administrative services. Optimize administrative costs while ensuring efficiency and service quality. Ensure compliance with internal policies related to administrative functions. 2. Private Property & Estate Management: Manage upkeep, maintenance, and overall administration of promoters' private residences and estates. Supervise housekeeping, landscaping, renovations, domestic staff, and hospitality arrangements. Ensure high standards of service and comfort for promoters and their families. Coordinate with vendors and service providers for property maintenance and interior management. 3. People & Vendor Management: Lead and manage a team of administrative staff, housekeeping personnel, and facility management teams. Maintain vendor relationships for housekeeping, hospitality, transport, and property maintenance services. Negotiate contracts for administrative services, ensuring cost-effectiveness and quality. 4. Transport & Hospitality Management: Oversee transportation services for senior management, employees, and guests. Ensure proper maintenance of company-owned vehicles and coordination with external transport providers. Manage hospitality arrangements for corporate events, business meetings, and high-profile visitors. Key Requirements: Education: Graduate/Postgraduate in Business Administration, Facility Management, or a related field. Experience: 15-20 years of administrative leadership experience, with at least 5 years in a promoter-driven organization.

Arrangement of the manpower Manage and supervise administrative staff, ensuring efficient workflows and procedures. Oversee office operations, including facilities management, maintenance, and office layout.. Manage budgets and track expenses. Prepare and review operational reports. Manage office inventory and supplies. Assist with manufacturing schedules, product and supply inventories (Administrative). Collaborate with manufacturing managers to ensure smooth operation Maintenance of the office equipment and machinery.

1.Oversee daily operations 2. provide overall administrative support 3.Coordinating events 4.Managing agencies 5.Record keeping 6.Orientation of newly joined 7.Maintaining communications between team members 8.Ensure the safety and security at site

Role & responsibilities • Preparing and issuing Purchase Orders and maintaining the records accordingly. • Coordinate with vendors and service providers for accounts related invoices. • Responsible for validating vendor invoices, Purchase Orders and taking them to closure through Finance. • Keep track of vendor invoices, order booking status, payment schedule, release and payment adjustments. • Vendor onboarding, with collection of legal documents, TDS certificates, TDS adjustments. • Reconcile month-to-month PO, Invoices and payments. • Maintain all the hardware, software and services inventory records up to date. • Perform routine mobility KYC and account verification process. • Coordinate with IT, Tech and Legal to fill the required the client questionnaires requested by Business Teams. • Coordinate with Legal to claim damaged assets insurance and provide requested details. • Document collection (MSA, SoW, NDA, any other documents PAN, GST, LUT/TIN). • Registered service request with OEM and vendors for hardware and software issues. Added Responsibilities • Identify new vendors / partners for a given service requirement (hardware, software, services, networking, spares). • Bi-directional onboarding - completion of legal formalities, coordinating queries for Vendors Preferred candidate profile • Bachelor's degree in computer science, or a related field. • Fresher or 1+ years of experience in computer operations, form filling. • Ability to multi-task and coordinate with multiple people at the same time. • Eagerness to learn and improve skills in coordination and collaboration. • Motivated and pro-activeness in going extra mile to make sure things are in order. • Communication and collaboration skills. • Data analysis, time management, incident management are added advantages. • Understanding of Invoices, purchase orders and IT compliances are good to have About the Role The IT Coordinator is a specialist in managing and nurturing vendor relations, handling IT product orders, ensuring deliveries correctness. The IT Coordinator will also oversee invoicing and payments and internal coordination with various teams. This position will also take part in compliance audits and perform booking for the IT team to ensure there is a clean track of all the licenses for timely renewals. Building relationships with the vendor team for timely arrival of the purchased products is an important aspect of this role. Making sure payments are completed and in turn establishing better collaboration with the internal and external team will help in helping smooth business operation. If you're passionate about being an IT Coordinator and eager to contribute to our rapidly evolving market research domain, we invite you to join our team.

Job Description: Administration Assistant Role Summary: The Admin Executive (with Legal Support) will be responsible for providing comprehensive administrative assistance while supporting the legal department with document management, research, compliance tasks, and general legal administrative support. This position combines office administration duties with assisting the legal team to ensure smooth operations and adherence to legal requirements. Key Responsibilities: Administrative Support: Manage day-to-day office operations to ensure smooth workflow and productivity. Coordinate and manage schedules, meetings, and correspondence for senior management. Organize and maintain company documents, records,and files for easy access. Collaborate with various departments to streamline administrative processes. Handle vendor contracts, renewals, and negotiations efficiently. Ensure adherence to internal policies and standard operating procedures. Legal Support: Assist the Management with Legal document preparation, review, and filing. Draft, format, and proofread legal documents, contracts, and agreements under the guidance of legal professionals. Organize and maintain digital and physical legal records and case files, ensuring they are easily accessible when needed. Assist in legal research, gathering relevant information and summarizing findings for ongoing legal matters. Support the legal team with compliance monitoring and updating legal files in accordance with company policies and regulations. Help track legal deadlines and follow up on necessary actions to ensure timely responses to legal matters. Qualifications and Skills: Education: Bachelor's degree in Business Administration, Law, or a related field. Experience: A minimum of 3-8 years in an administrative role with legal responsibilities. Legal Knowledge: Familiarity with corporate law, labor law, and regulatory compliance. Skills: Strong communication skills, both written and verbal. In-depth knowledge of local laws and regulations. Excellent problem-solving and negotiation skills. Strong project management abilities. Cultural sensitivity and public relations acumen. Ability to multitask and stay organized in a fast-paced environment. Other Details: Location: Wagle Estate, Thane Work Hours: 9:00 AM - 7:00 PM IST Work Days: Monday to Saturday Off Day: Sunday

Responsibilities: * Maintain front desk operations & inventory management * Manage administrative tasks using ERP, Notion & Google Sheets, MS Excel.

Ensuring all the academic batches are running smoothly. Interacting with Walk-in Leads in person. Managing all operational activities of the institute such as batch formation and faculty coordination, classroom arrangement. Female candidate required

Inquiry Resolution, Issue Resolution, Documentation and Record Keeping, Handling Interiew Panel, Supporting HR Admin Operations, Employee Self-Service Assistance, Compliance and Policy Adherence, Benefit Administration, Reporting and Analytics, Employee Relations, Continuous Improvement. Timing: 6:30pm-3:30am [Night Shift] Interview Mode: Face-To-Face Completely Work from Office. For Females: We provide Drop up facility (if location comes under 8-10 kms from the office location)

Role & responsibilities Only male candidate required Preferred candidate profile Perks and benefits

Designation: Administrator Qualification: Any Graduate Annual Salary: 480000.00 Min.720000.00Max. Experience(years): 5 Min.15 Max. (Age upto 50year) 1. Job Discription - Administrator Campus Inspection - Take daily/periodic rounds of the entire Campus with following check points for rectification and action where required: Main gate area, car park, driveway and boundary wall Cleanliness, condition of drainage channels, pump, street lights (all pathways), condition of billboards and signboards, condition of boundary wall and pathways. Hideout Caf Cleanliness, requirement of repair and maintenance of furniture, fitments and equipments including washroom area and terrace for water accumulation. Mandir Cleanliness and requirement of maintenance including no growth plants and shrubs on terrace. Horticulture Grass, shrub and hedge cutting including requirement of plantation in main playground, lawns and green spaces in front of and adjoining I.T.S Engineering College, I.T.S College of Professional College, I.T.S College of Health and Wellness Sciences, NewGen premises, boys hostels and Staff quarters. Garbage dumping area Cleanliness and free of excess waste material and flies. Generator shed and adjoining area for cleanliness. Transformer area for security and free of obstacles, undergrowth and plants. Electrical panel rooms and panels (placed indoor and outdoor) for proper covering, free of moisture and water seepage, safety and security aspects. Condition of signages and requirement for retouching, repair or replacement. Security and condition of overhead water tank. Condition of security barbed wires and maintenance requirements. Condition of garbage collection bins for solid waste management. Backside of Hostel Mess kitchen area for cleanliness and orderliness. Upkeep and cleanliness of amphitheatre and surrounding area. Maintain special attention towards cleanliness of washrooms and serviceability of fitments. Inspections for water accumulation on the premises including terraces to prevent breeding of mosquitoes. Repair and maintenance places in infrastructure and buildings e.g. terraces, which gives way to water seepages. Maintain guest houses/rooms in ready to occupy state at all times. Daily allocation of duties to team members and staff, i.e. supervisors, electricians, plumbers, welders, carpenters, peons and security personnel. Organise periodic maintenance of the rainwater harvesting system and maintenance of such records. Security and Safety (Fire Safety System inclusive) Undertake all routine safety tasks in accordance with the existing security policy of the Campus. Scheduling and checking of security guard duties. Instituting reports and contingency plans in absentee cases. Routine checks on condition and serviceability state of fire equipments and hydrants. Imparting fire safety training and conducting periodical safety drills with staff. Maintenance of checklist for safety and security (including fire safety) with regular updation. Ensuring security of all doors and opening leading into shaft areas and terraces. Accounting for and implementation of a pilferage proof system implementation for diesel fuel used in generator set/s. Ensure security of storage spaces with equipment and items. Monitor implementation of security measures instituted for computer labs, departmental labs, library and all spaces which have movable equipment and inventories. Electrical Record and maintain all documents connected with electricity supply from main panel room to different distribution panels in buildings and systems in the Campus. Keep a record on electricity consumption on a daily basis and report abnormalities. Check for electrical fire safety issues in buildings e.g. condition of wires, panels, changeovers, busbars, connectors, contact breakers and switchboards. Maintain checklist of such points and update periodically. Take regular reports from electrical system and maintenance team based on checklist points and monitor their tasking schedule. Process routine electricity supply bills and maintain records as per policy. Check working condition of alarm system instituted for indicating grid electricity outage and restoration. Maintenance of electrical equipments & fitments: Monitor condition of regular electrical equipment and fitments, e.g. fans, lights, switches and plug points. Maintain minimum level of maintenance stock for repair and replenishment of electrical fitments. Update checklist for monitoring serviceability state of electrical equipment and fitments. Heavy Electrical Appliances: Timely maintenance and serviceability of all air conditioners (window, split, ductable and variable refrigerant volume [VRVs]). Monitoring health of all wiring and earthing connections of all heavy electrical appliances, keep record, perform preventive maintenance and report any abnormalities. Monitoring serviceability, timely maintenance and safety aspects related to all elevators installed in the Campus. Undertake rectification actions with respect to elevator operations with original equipment manufacturer (OEM) on immediate basis. Generator set/s: Monitor running hours, maintain record of hours run and fuel consumed. Ensure timely initiation of maintenance as per running hours and time period. Update all documents with respect to generator sets and service reports. Solar Power Supply System: Processing routine clearance of bills related to solar power system. Cleaning of own solar power panels according to schedule. Water Supply Monitor and record running timings of water pumps and serviceability state with back up arrangements for all tanks less Campus main overhead tank. Monitor and record water consumption in Campus and report excessive use/wastage of water. Check for leakages and seepages from water pipelines. Keep regular check and record of purified water (including serviceability of reverse osmosis [RO] plants and machines) supply and institute measures to prevent wastage. Ensure timely and adequate supply of water in washrooms to include hot water supply during winter season. Checking serviceability of alarm systems in place indicating topped up condition of overhead water tanks. Record and monitor timely cleaning of all storage water tanks on rooftops including drinking water. Monitor serviceability of drinking water chiller systems and supply to various RO water supply points. Water Drainage and Sewage System Monitor that all storm drains, rain water harvesting system pipelines and channels and other drainage pipes for proper disposal of water. Ensure that the sewage lines and pits are clear for free flow of waste discharge. Check that there is no accumulation of sewage waste or discharge water at any place in the Campus. That there is no intermixing of discharge, fresh and potable water at any time. Housekeeping and Cleanliness Monitor and maintain the highest standards of cleanliness in classrooms, offices, restrooms, corridors, hostels, mess and dining areas, infirmary/first- aid room, open spaces, auditoriums, seminar halls and common area of staff quarters. Special attention to glass and ceramic/porcelain surfaces. Segregation of solid waste and timely disposal of residual garbage. Scheduling and monitoring housekeeping activities including dusting and deep cleaning activities. Ensuring basement area is obstruction free, clean and clear of any unused furniture, fitments and items to be used for later use. Regulate use of housekeeping consumables according to calculated requirement facility space-wise and control cost. Manage work schedule and optimum utilisation of agency/vendor provided housekeeping staff. Auditorium/s and Seminar Halls Monitor and schedule infrastructure maintenance and repair schedules of stage, podium, lighting, audio and video equipment. Necessary coordination with Information Technology (IT) department to be made where required. Schedule deep and dry cleaning of carpeted space, seats, stage, sidewalls and ce Events Management Monitor daily running and recording of mileage, inspection of car diary and consumption of fuel. Schedule maintenance and replacement of parts due to routine fair wear and tear. Organise timely tests for fitness and obtain certificates as per compliances in Motor Vehicle Act. Regulate route planning and authorise carriage of passengers with requisite indemnity bonds, where required. Organise travel arrangements for inspection teams, visitors, guests and staff based on requirements and requisitions. Initiate, organise and arrange hired transport and ensure timely approval and clearance of requisitions and related invoices. Organise routine events as per schedule and requirement, make comparatives of vendor provided arrangements. Ensure travel, boarding and hospitality arrangements of invitees and guests during programs and events. Ensuring coordination between and timely delivery of requirements with respect to College departments Obtain necessary permission for events from local government authorities, where necessary, and arrange for safety requirements. Daily monitoring of student welfare requirements in close coordination with Dean Students Welfare, hostel wardens and Registrar. Daily visit to the hostels to ensure: Water supply for drinking and daily hygiene requirements is available. Hot water supply for bathing is available as per regulated timings. Continuous electricity is available. Cleanliness of premises and room cleaning is diligently done. Uninterrupted wifi facility is available for the students. Coordinate with IT department in case of disruptions. Food is as per the menu circulated, quality and quantity is of the standard set out for mess contractor. Safety measures are in place with respect to serviceable fire safety equipments and functional ARDs in elevators. Washrooms are clean, hygienic, seepage free, water closets and tiles stain-free and environment is odourless. Boards and notices displaying Helpline numbers are exhibited, legible and updated. Monitor that no incidents of ragging and student harassment takes place. Keep the College Authorities informed of also any indication noticed or anticipated. Inspect mess and kitchen facilities being maintained by the vendor/contractor and direct upkeep of the highest standards. Peruse the updation of vendor documents in terms of mandatory government guidelines with respect to operation, hygiene and safety legislations/compliances. Peruse the documents and records of the hostel that are necessary for administrative purposes and maintaining a database of students residing in the hostels. Maintain cordial conversations and discussions with parents, if required, with respect to feedback and concerns, if any. Keep the College Authorities informed of such discussions and maintain a documentary record of interactions with parents. IT Equipment (including audio and UPS) All IT equipment are secured and accounted for on a daily basis. UPS system is monitored on a daily basis and any indication of overheating or malfunction to be rectified in coordination with the IT Team. Ensure safety and security by providing adequate and lockable storage facility for discarded and unusable IT equipment. Monitor in conjunction with IT Team that all IT equipment, audio systems and UPS deployed are in functional condition and any repairs and rectification are promptly addressed. Ensure that medical first-aid boxes are in replenished state at all times and there are no over-dated medicinal items stored. Ambulance/evacuation vehicle facility is made available 24x7 for all personnel in Campus. Infirmary/first-aid room is always in a functional state with all necessary facilities. Central Store and Department/Sub-Store All measures to be instituted to ensure that there is no scope of theft by break-in. Policy and measures instituted to prevent pilferage and unauthorised withdrawals/issue. Contracts, AMC and Vendor Management Ensure that all vendor management procedures are documented. Clauses in Contracts are executed as per agreement and deviations brought to the notice of the College Authorities immediately. Service schedules as per AMCs of respective systems to be monitored and followed up with filing of service reports as per documentation procedure. Laboratories, Equipment Rooms and Innovation Centres Ensure that proper safety and security measures are being adhered in respect of spaces where expensive infrastructure and equipments have been kept. Monitoring that no unauthorised movement of chemicals and restricted substances takes place on the premises. Supervise safe disposal of lab waste materials and chemicals, disposables and bio-medical waste where required. Communication, Liaison and Compliance of Local Legislative Regulations Maintain professional cordial understandings with local government authorities, if required. Be aware of government legislations applicable to administrative functioning of the Campus. Main all documents and records required as per legislation for various inspections of government agencies. Purchase and Accounts Process documentation with respect to purchase procedures as per approved policy. Ensure proper periodical and annual stock taking of all stores and equipment. Keep close coordination with Accounts department to process bills approved. Provide the department with all necessary documents required for accounting and compliances. Maintain a record of all expenditures done through Admin department for future reference. Authorised Representation: If and as and when directed by College Authorities act as the authorised representative of the College whenever required in various government and non- government organisations, private forums, labour courts, other courts, tribunals, judicial and quasi-judicial bodies. Discipline: Maintain overall discipline of the team members and administrative staff in terms of professional and personal behaviour, dress, personal grooming, time utilisation and management during work hours. Undertake all measures to resolve the complaints registered in the Complaint Management System (CMS). Interested candidates can share their profiles on career.engg@its.edu.in along with Subject Line: CV for Administrator Position. Arpita Srivastava HR Associate Human Resource Mobile: 9258199528 Email id: career.engg@its.edu.in

Job Summary Front office executive is responsible for managing the front desk operations and reception area of an office. Serving as the initial point of contact for clients and visitors, they are responsible for creating a great first impression of the company. A front office executive is accountable for performing administrative tasks to ensure smooth operations such as managing phone calls, responding to emails, greeting guests courteously, scheduling appointments, organising files and maintaining office supplies. Role & responsibilities Managing the reception area and ensuring the office is neat and presentable. Greeting and welcoming clients, customers and visitors courteously and professionally. Answering phone calls and directing them to the appropriate staff member/ department. Handling incoming and outgoing mail and its packages. Taking care of general tasks such as scheduling appointments, organising files and maintaining office supplies including but not limited to stationery and other materials. Assisting management team in day-to-day administrative tasks. Perform all other tasks assigned by the line manager. Preferred candidate profile Excellent communication and interpersonal skills. Customer-oriented mindset with a passion for providing exceptional service. Fluency in English, Hindi, and Gujarati languages Proficiency in using computers and hands-on experience with MS Office apps.

we are looking for a good candidate who well known computer (Excel, Word PPT etc.) & have experience in day-to-day office admin activities