Admin Officer/ AGM Admin

The Administrative Officer is responsible for managing and coordinating all administrative operations of the school, including supervision of sub-staff, housekeeping oversight, record maintenance, procurement, facility management, and compliance with operational protocols. The role demands strong organizational, communication, and leadership skills to ensure smooth and efficient functioning of day-to-day school operations.

Key Responsibilities:1. Sub-staff Management:

• Maintain and update sub-staff attendance and biometric records.
• Process leave requests and substitute arrangements.
• Manage sub-staff files, contracts, renewals, police verifications, and appointments.
• Coordinate sub-staff interviews, training, appraisals, and role assignments.
• Conduct uniform checks and manage issuance.

2. Housekeeping Oversight:

• Ensure cleanliness of the entire campus including:
• Classrooms, corridors, toilets, rooftops, domes, parnalas, and special areas like the auditorium and multipurpose halls.
• Implement and review daily, monthly, and fortnightly housekeeping plans.
• Supervise housekeeping group work and maintain photographic records.
• Handle procurement and issuance of housekeeping material.

3. Infrastructure and Facility Management:

• Conduct routine rounds and inspections of the school premises.
• Ensure cleanliness and maintenance of guest rooms and administrative areas.
• Monitor solar panel cleaning and other maintenance adherence.

4. Inventory and Procurement:

• Maintain ledgers, stock, and sub-stock registers.
• Procure and issue material and uniforms in coordination with vendors.
• Manage furniture and almirah allocation and records.
• Update guest house inventories and advance ledgers.

5. Record-Keeping and Documentation:

• Update and inspect the Record Room and manage document disposal.
• Maintain all administrative files including key registers, sub-staff records, advance ledgers, and duty rosters.
• Ensure accurate coding and management of keys.

6. Event and Logistics Coordination:

• Support event planning and execution within the school.
• Supervise mid-day and general arrival/dispersal procedures.
• Coordinate with vendors and service providers for logistics support.

7. Compliance and Reporting:

• Ensure adherence to all operational and safety policies.
• Liaise with banks, external vendors, and government bodies as needed.
• Submit regular reports to senior management with updates and observations.

Qualifications and Experience:

• Graduate degree in Business Administration, Management, or related field.
• Minimum 3–5 years of experience in school or institutional administration.
• Proficient in MS Office Suite and school ERP systems.
• Strong communication, coordination, and problem-solving skills.

Desirable Attributes:

• Ability to multitask and handle pressure.
• Detail-oriented with strong documentation skills.
• Capable of handling sensitive information with discretion.
• Team leadership and ability to work across departments.

Job Type: Full-time

Pay: ₹20,000.00 - ₹50,000.00 per month

Experience:

• total work: 1 year (Preferred)

Work Location: In person