Admin Executive - CSS

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The opportunity:

The Facilities Manager will (lead a team to) manage the day-to-day client activities for the assigned property/facility and be the on-site key point of contact for key stakeholders and/or client. The role will assume overall responsibility for site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk. Oversees all building systems including fire/life safety, plumbing, HVAC and electrical issues. Compiles and prepares reports for upper management's review and use.

How you’ll make an impact:

• Demonstrate and ensure to instil a culture in the team valuing the Customer. Manage and coach team. Develop and sustain a high-quality well motivated team. Ensure high staff morale, trust and work ethics. Build and maintain an environment that supports teamwork, co-operation and performance excellence within team. Mentor and enable Training & Development of team members

• Proactively engage stakeholders to ensure that on site client’s expectations are met. Build and develop effective client / stakeholder relationships across multiple levels of the organization. On-site key point of contact for Facilities in the client’s premises

• Ensure vendors are well-managed, delivering services on time and within budget.

• Plan and manage all contracts to ensure that they are professionally delivered at the right costs. Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed.

• Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements.

• Recommend continuous quality improvement practices and implement Industry Best Practice operations. Implement building procedures and performance measures and ensure they are maintained at all times. Ensure all Critical Environment (CEM) requirements are met

• Ensure a property risk management program including audits is implemented and maintained.

• Oversee daily administrative tasks, including office supplies management and equipment maintenance.

• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Bachelor's degree in engineering background.

• Minimum 7 to 8 years of experience.

• Oversee daily administrative tasks, including office supplies management and equipment maintenance.

• Ensure regular inspections and maintenance of the facility to meet health and safety standards.

• Assist in organizing company events, meetings, and other administrative projects.

• Oversee the maintenance, repairs, and upgrades of building systems, including HVAC, electrical, plumbing, and security systems.

• Develop, implement, and monitor security policies, protocols, and procedures.

• Oversee transportation operations, including route planning, vehicle maintenance, and driver management.

• This is a one-year contractual role.

• Proficiency in both spoken & written English, Kannada & Hindi language is required.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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