Admin Assistant

Key Responsibilities:

1. Office Support & Coordination

• Manage incoming and outgoing calls, emails, and correspondence.
• Schedule meetings, appointments, and conference room bookings.
• Maintain and update office records, files, and databases (both physical and digital).
• Coordinate with internal departments for administrative tasks and follow-ups.

2. Documentation & Filing

• Draft and prepare official letters, memos, reports, and meeting minutes.
• Ensure proper filing and documentation for audits and compliance.
• Assist in data entry and maintaining accurate spreadsheets or records.

3. Logistics & Supplies

• Monitor office inventory and order stationery, equipment, and supplies as needed.
• Coordinate courier services, mail distribution, and document dispatch.
• Support event logistics and internal meeting arrangements (refreshments, projector setup, etc.).

4. Visitor & Staff Assistance

• Welcome and assist visitors, clients, or patients (as applicable).
• Support new employee onboarding by arranging workspace, ID cards, and documents.
• Handle administrative requests and queries from senior staff or team members.

Qualifications & Experience:

• Education:

• Graduate in any discipline (preferably in Business Administration or related field)
• Diploma in Office Administration or Secretarial Practice (preferred)

• Experience:

• 13 years of experience in administrative or office assistant roles
• Freshers with strong organizational skills may also be considered

Skills & Competencies:

• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Attention to detail and ability to multitask
• Courteous, dependable, and proactive attitude
• Basic knowledge of office equipment (printers, scanners, etc.)