673 Admin Activities Jobs - Page 17

Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD's office Prepare and edit correspondence, communications, presentations, reports, and other documents Organize and coordinate meetings, conferences, and special events; prepare agendas and take meeting minutes Screen and prioritize incoming communications, responding where appropriate on behalf of the Managing Director Conduct research and compile briefing materials to support decision-making Monitor, prioritize, and follow up on ongoing projects and deadlines Maintain confidential files and records in an organized and secure manner Coordinate activities and communication across departments and with external partners Assist with personal administrative tasks and ad hoc projects as needed Qualifications and Experience Proven experience (8+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-suite or executive-level leadership Bachelor’s degree Excellent verbal and written communication skills High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams) Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively Strong interpersonal skills, professionalism, and a high level of discretion and confidentiality Ability to work independently with minimal supervision and exercise sound judgment Preferred Competencies Familiarity with executive office protocols and board-level coordination Experience in corporate governance or board support functions Proactive problem-solving and decision-making capabilities Strong attention to detail and commitment to excellence

Role & responsibilities Key Responsibilities: Greet and assist visitors in a professional manner Manage incoming calls and correspondence Handle front office operations and administrative tasks Maintain office supplies and records Support internal teams with basic admin functions Ideal Candidate Profile: Well-presented and courteous female candidate with front desk or receptionist experience Strong organizational and multitasking abilities Excellent communication and interpersonal skills

Job Title: HR Executive Location: Mumbai Company: SuperBottoms Navashya Consumer Products Pvt. Ltd. Industry: E-commerce / D2C About Us: SuperBottoms is Indias leading D2C brand in reusable cloth diapers and eco-friendly baby products. Recognized for our innovation and commitment to sustainability, we are a proud mom-led team, growing rapidly in the e-commerce space. Join us in our mission to build a better, greener future for the next generation. Role Overview: We are looking for a proactive and detail-oriented HR Executive to join our dynamic team. The ideal candidate will have prior experience in the e-commerce industry , be excellent in recruitment, HR operations, Excel-based reporting , and administration . This is a hands-on role involving end-to-end HR generalist responsibilities, ideal for someone who thrives in a fast-paced, high-growth environment. Key Responsibilities: Recruitment & Talent Acquisition Manage end-to-end recruitment process for various roles (sourcing, screening, scheduling, coordination, offer roll-out) Partner with hiring managers to understand manpower needs and close positions in a timely manner Maintain candidate database and generate recruitment MIS reports HR Operations & Generalist Activities Manage onboarding, documentation, and employee lifecycle activities Maintain and update HRMS systems and employee records accurately Assist in payroll coordination and attendance tracking Handle basic grievance redressal and employee query resolution Administrative Support Coordinate office admin activities, vendor management, and day-to-day HR operational tasks Support event planning, employee engagement activities, and internal communication Excel & MIS Reporting Prepare and maintain HR dashboards and reports (recruitment tracker, attrition, HR analytics) Create and manage Excel-based tools for HR data management and efficiency Desired Candidate Profile: Bachelor's degree in Human Resources / Business Administration or relevant field 1–3 years of experience in HR, preferably in the e-commerce or D2C industry Strong proficiency in Microsoft Excel and Google Sheets Excellent communication, coordination, and interpersonal skills Hands-on approach, with the ability to manage multiple tasks and deadlines Familiarity with HRMS tools (GreytHR) and modern recruitment platforms preferred

Job Title: Admin Assistant Department: Administration Reporting to: Admin In-Charge / Office Manager Location: [Bangalore-Mahadevapura] 5days work from office Work time: 0900am TO 06:00pm Objective of the Role: To provide efficient day-to-day administrative support in managing office facilities, coordinating transport logistics, and assisting the HR and admin teams in routine operations, ensuring smooth and professional workplace functioning. Key Roles & Responsibilities: 1. General Office Administration: Monitor office cleanliness and coordinate with housekeeping staff or vendors. Manage inventory of stationery, pantry supplies, and other office consumables. Support in managing repair and maintenance requests (printers, furniture, fixtures, etc.). Handle incoming/outgoing mail, couriers, and document dispatches. Ensure meeting rooms are clean, equipped, and scheduled as required. Assist in basic filing and documentation for admin records. 2. Transport Coordination: Travel Management, coordinating with travel agent (Visa, Ticket booking, Travel Insurance, Hotel, Forex Currency Make sure all the approval are taken for the travel requests Coordinate transport arrangements for office events, visitors, and ad-hoc requirements. 3. Support for HR & Employee Services: Assist in onboarding support like desk setup, ID card issuance, and welcome kits. Help track employee attendance sheets or biometric issues and escalate when required. Assist HR/admin in planning small events, celebrations, or team gatherings. Help coordinate distribution of HR circulars, notices, or updates. 4. Vendor & Utility Support: Liaise with service providers for housekeeping, pest control, water supply, and waste management. Follow up with vendors on service schedules and payment documentation. Assist in collecting and organizing invoices and forwarding them to accounts/admin heads. Key Skills & Competencies: Basic organizational and multitasking abilities. Clear verbal and written communication. Good knowledge of MS Excel and basic administrative tools. Professional and courteous attitude with internal staff and vendors. Qualifications & Experience: Graduate in any stream (Commerce or Administration background preferred). 34 years of experience in office administration or facility coordination. Share your office on ameet.kadwadkar@innovasolutions.com

Job Summary: We are looking for a dynamic and detail-oriented HR & Admin Executive to manage day-to-day HR functions and administrative operations. The ideal candidate will support employee engagement and compliance processes while also handling office administration and corporate travel coordination to ensure efficient business operations. Key Responsibilities: Assist with employee on boarding, induction, and exit formalities. Maintain and update employee records in HR systems and ensure documentation compliance. Address employee queries related to attendance, leaves, benefits, and HR policies. Coordinate performance appraisal cycles and maintain appraisal data. Support payroll preparation by collecting leave and attendance data. Organize employee engagement initiatives, internal communication, and wellness activities. Ensure compliance with applicable labor laws and statutory obligations (PF, ESIC, etc.). Manage office supplies, facility maintenance, and vendor coordination. Coordinate corporate travel arrangements , including: Booking flights, trains, taxis, and accommodations Managing travel approvals and budgets Liaising with travel vendors and maintaining travel records Oversee office asset management and inventory tracking. Organize internal events, meetings, and training sessions. Supervise housekeeping, security, and general office upkeep. Maintain administrative records and ensure documentation is up to date and easily accessible. Requirements: Bachelors degree in Human Resources, Business Administration, or a related field. 13 years of experience in HR and/or administrative roles. Strong organizational, multitasking, and problem-solving abilities. Proficiency in MS Office and HR systems (e.g., Keka, Zoho People). Excellent communication and interpersonal skills. High level of discretion when handling confidential information. Preferred Skills: Experience managing corporate travel logistics. Working knowledge of labor laws and statutory HR compliance. Familiarity with vendor and facility management.

Responsibilities: Conduct telemarketing campaigns for admissions promotion Manage student applications from start to finish Provide career guidance during consultations.

Responsibilities: Coordinate sales activities Manage administration tasks Handle sales calls, lead coordination Lead generation & management Oversee sales planning Strong in converting leads Interest in social media marketing Accessible workspace Flexi working Assistive technologies Marriage & childbirth gifts

Responsibilities: Coordinate sales activities Manage administration tasks Handle sales calls, lead coordination Lead generation & management Oversee sales planning Strong in converting leads Interest in social media marketing Accessible workspace Flexi working Assistive technologies Marriage & childbirth gifts

We are looking for a proactive and detail-oriented Back Office Assistant with strong Excel skills and effective communication abilities. The ideal candidate will manage a blend of back-office responsibilities, sales coordination, and front office administration. Key Responsibilities: Manage all front office and administrative tasks including: Pantry management Stationery inventory Travel arrangements Courier handling Conduct follow-up calls to leads shared by the sales team and maintain proper records. Coordinate with external vendors (e.g., uniforms, gift items, logistics like Porter, etc.). Prepare and update MIS reports related to finance and rentals as directed by seniors. Maintain attendance records and employee logs systematically. Support promotional and marketing event logistics by liaising with vendors and partners. Assist in daily administrative and miscellaneous tasks as assigned. Required Skills & Qualifications: Proficiency in MS Excel (basic formulas, pivot tables, data entry, etc.). Strong verbal and written communication skills. Good organizational and multitasking abilities. Prior experience in admin or back-office coordination roles preferred. Ability to work collaboratively with internal teams and external vendors. Preferred Qualifications: Graduate in any discipline. Prior experience in sales coordination or administrative support roles. Working knowledge of MIS reporting tools and documentation practices. Working Days: Monday to Saturday (1 Saturday off per month + Weekly Sunday off)

At Maniaroom Adventures Pvt Ltd led by IITians, we design powerful, playful spaces for stress relief, emotional release, and unforgettable joy. From our flagship brands Rage Room to Neon Paint to Jreka , we're building a next-gen experience empire rooted in mental wellness and expressive freedom . Our mission? To spark happiness and hope for 1 billion people by 2035 . With live experiences across Bangalore, Mumbai, and Delhi , we are now entering a new chapter of structured scale, and we need an Admin - Ops & Finance to bring order, clarity, and momentum across every vertical. Check more details about our brand rageroom.in - Other brands will be shared over the interview. About the Role You will be the backbone of our fast-scaling experience empire. From overseeing operations across 3 cities to streamlining systems, managing finance & HR, ensuring service quality, and setting up scalable backend processes, you will make the Rage Room and other brands run like a well-oiled machine. This is not a clerical admin role. You are the execution partner to the founder , helping scale Indias boldest emotional wellness movement. This is your chance to be a part of legacy. Job Description: Operations Daily task tracking for 3 sites and mobile activations Staff rosters, shift swaps, leave approvals Vendor & inventory management Safety + service quality audits Approve operational spends 10k Resolve on-site issues in real time Finance & Accounting Reconcile daily sales, expenses, and petty cash Weekly P&L snapshot, monthly management accounts GST, TDS, PF/ESI filings (with CA) Sign off vendor payments within approved budgets HR & People End-to-end hiring funnel for city staff & interns Onboarding, payroll, performance reviews Final hiring call for frontline roles Systems & Tools Audit current Google Sheet & WhatsApp workflows Recommend/implement new tools Build live dashboards for Leadership Huddle Select & deploy SaaS tools within allotted capex Quality & Compliance Weekly QC checklist execution and reporting SOP updates; incident-report logging & root-cause fixes Approve immediate remedial actions for safety / quality breaches Ideal Candidate Profile: 3+ yrs multi-site admin/ops experience in hospitality, F&B, retail, or entertainment Strong Google Sheets / Excel; familiar with cloud accounting (Tally) & other softwares Proven track record of setting up SOPs and quality audits Calm under chaos, laser-focused on detail, obsessive about deadlines Culture Fit: Structured & Fast: Plans first, executes faster, then iterates. Growth Mindset: Sees every bottleneck as a puzzle to solve. Radical Honesty: Brings problems with data, not excuses. Clarity in Communication: Over-communicates progress and blockers. Timings & Location: Tuesday to Saturday 11 AM to 8 PM, in office - Indiranagar CMH Road Sunday 11 AM to 6 PM, work from home Monday is a holiday

#Urgent Hiring - EXCELLENT OPPORTUNITY TO LEARN & GROW!!! Applications invited from male candidates only , required by Pune based Pvt. Ltd. Company as Officer - HR & Admin (Client Location: MSIL Rohtak, Haryana - Site based profile). The Candidate should be proficient in Hindi & English. Job Profile: - Will be handling all related Admin/ HR functions at site. - Manage site administration, ensuring smooth day-to-day operations. - Provide administrative support to senior management as needed. - Maintain the office and Stationary records, - Knowledge in statutory compliance, - HR operations - Contract labor management - Should be good in MS - Excel - Good at public relations. - Good at Computers (Emailing). - Should be having his own Laptop (Good working Condition)

Role & responsibilities Project Setup and Management: Setting up new projects in Plant 3D, including defining project settings, establishing a database structure, and configuring project-specific settings. Managing project data, ensuring consistency and accuracy across all project files. Configuring project settings, discipline mapping, piping specifications, CAD libraries, and project drawing templates. Database Maintenance and Support: Maintaining the integrity of the 3D model database. Performing regular database backups and ensuring data security. Troubleshooting database-related issues and ensuring data consistency. User Support and Training: Providing support to end-users of Plant 3D, addressing their queries and assisting with software usage. Training users on Plant 3D functionalities, best practices, and new features. Customization and Development: Customizing Plant 3D to meet specific project requirements, including creating custom components, symbols, and report formats. Developing and maintaining piping specifications, catalogs, and related data. Configuring and customizing report files for Plant 3D projects. Integration and Collaboration: Integrating Plant 3D with other relevant systems, such as P&ID software, document management systems, and engineering databases. Collaborating with other disciplines (e.g., piping, electrical, instrumentation) to ensure seamless workflow and data exchange. Software Administration: Installing, configuring, and troubleshooting Plant 3D software and related tools. Managing user access and permissions within the Plant 3D environment. Monitoring software performance and addressing any issues. Drawing and Documentation: Generating and managing 2D drawings (e.g., piping isometrics, general arrangement drawings) from the 3D model. Creating material take-offs (MTOs) from the 3D model. Other Responsibilities: Performing clash detection and resolving clashes within the 3D model. Generating reports and documentation related to the 3D model and project data. Ensuring compliance with industry standards and best practices. Skills and Qualifications: Proficiency in Autodesk Plant 3D software. Strong knowledge of P&ID, piping layouts, GA drawings, and piping BOM. Experience with project setup, discipline mapping, and piping specification development. Experience with database management and SQL. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Problem-solving and analytical skills. Familiarity with international codes and practices. Knowledge of other relevant software and tools (e.g., Navisworks, SmartPlant

Roles and Responsibilities Manage day-to-day office administration tasks, including maintenance requests, repairs, and facility management. Coordinate with vendors and contractors for various services such as Civil works & Electical works. Oversee budget management for administrative expenses and ensure compliance with company policies. Maintain accurate records of inventory, supplies, and equipment inventory. Ensure smooth operation of building management systems (BMS) and handle emergency situations effectively. Generate project schedules and create metrics to be reviewed at each project milestone Administrator executive. Analyze materials and personnel needs prior to the onset of each project phase. Office admin Maintain and update all digital and hard copy client contract files. Building management Establish a safe working environment for team members based on company policies and state and federal workplace laws. Facility management Negotiate contract changes with customers before, during and after each project. Budget management Building maintainance Arrange travel and accommodations Schedule in-house and external events. Note: Male candidates preferred. Contact : Ms. Tripula - 7337338236

JD: Seeking a professional and organized Front Office Executive to manage reception duties, handle calls, and support office work. Welcome guests and manage calls Handle correspondence and couriers Maintain reception area Assist with admin tasks.

Job Title: Account Officer / Admin Officer Locations: Jaipur & Ludhiana Budget: Up to 4.2 LPA Preferred Gender: Male Candidates Joining: Immediate or within 15 days Open Positions & Locations: Jaipur: Account Officer Admin Officer Ludhiana: Account Officer Key Responsibilities: For Account Officer: Manage day-to-day accounting operations including voucher entry, bank reconciliation, and ledger maintenance. Prepare and maintain financial records, invoices, bills, and GST returns. Support in audit and statutory compliance requirements. Coordinate with internal teams for expense tracking and budgeting. Assist in payroll processing and vendor payments. For Admin Officer (Jaipur only): Oversee office administration, asset management, and facility operations. Manage procurement, vendor coordination, and office supplies inventory. Ensure office safety, cleanliness, and infrastructure support. Support HR in maintaining attendance and records of office staff. Assist in organizing internal meetings and administrative documentation. Candidate Requirements: Graduate in Commerce/Business Administration or related field. 13 years of relevant experience in accounting or administration. Strong proficiency in MS Office (especially Excel) and accounting software (Tally or similar). Excellent communication and coordination skills. Willingness to join immediately or within 15 days . Candidates must be based in or open to relocating to Jaipur or Ludhiana as per the role.

We are looking for a proactive and detail-oriented HR & Administration Executive to manage the end-to-end recruitment process, employee onboarding, welfare initiatives, payroll and overall office administration. This role requires excellent organizational skills and a people-first approach to foster a positive workplace culture and ensure smooth day-to-day operations. HR Responsibilities: Design and execute recruitment strategies, manage job postings, interviews and hiring. Issue appointment letters with salary details and onboard new employees. Communicate company policies, benefits (PF, insurance, gratuity) and conduct guidelines. Manage payroll, attendance, and maintain HR records (DSR, MIS). Develop and implement policies for ethics, conduct and employee welfare. Organize training, job rotations, and reward high performance. Handle employee grievances and ensure a positive work environment. Admin Responsibilities: Oversee office maintenance (equipment, pest control, utilities). Coordinate with vendors for printing, stationery, and supplies. Maintain inventory and manage procurement as per approved quotes. Manage reception duties: calls, guest greetings, and meeting arrangements. Maintain records for inward/outward dispatches.

We seek a detail-oriented HR & Admin professional to manage office operations, oversee supplies, coordinate vendor services, maintain infrastructure, and ensure efficient documentation and record-keeping. Required Candidate profile Seeking candidates with strong communication, organizational skills, and basic HR knowledge. Must be proficient in MS Office, handle, and have 1-3 years of relevant experience.

Role & responsibilities 1. Front Desk & Call Management: Attend guests and visitors, ensuring a professional and welcoming experience. Handle incoming calls and direct them appropriately. 2. Guest & Travel Management: Handle hotel and cab bookings for guests and employees as required. 3. Vendor Management & Invoice processing: Coordinate with vendors for office-related services and supplies. Process vendor invoices for payment after obtaining internal approvals. Submit approved invoices to the finance team for timely payments. Petty Cash Handling: Maintain and manage office petty cash transactions. Ensure accurate record-keeping and reconciliation. 5. Office Event Management: Organize and coordinate internal office events and celebrations. Ensure all necessary arrangements, logistics, and materials are in place. 6. Office Support & Staff Coordination: Supervise and manage office support staff, ensuring efficient workflow. Monitor daily housekeeping and pantry operations. 7. Office Supplies & Inventory Management: Order and maintain stock of housekeeping, pantry, and stationery consumables. Ensure uninterrupted supply and track inventory usage

Monitor plant cleanliness and hygiene through daily visits Supervise housekeeping and ensure SOP compliance Manage stationery and consumable inventory Follow up on AMC schedules and renewals Coordinate with vendors for admin and maintenance work Required Candidate profile Graduate with 3 years+ of admin experience in a factory/industrial setup. Strong knowledge of housekeeping, SOPs, inventory, and AMC management. Must be based to Palghar.

Work Experience: 3 5 years Location: Kalyan Jewellers, Marathalli, Bangalore Job Description: Kalyan Jewellers is seeking an experienced and highly skilled Administrative Professional to join our dynamic team. With 3-5 years of proven work experience, the ideal candidate will play a pivotal role in ensuring the smooth and efficient functioning of our administrative processes. Key Responsibilities: Executive Support: Provide high-level administrative support to executives, including calendar management, meeting coordination. Office Management: Oversee day-to-day office operations, including facility management, supplies procurement, and equipment maintenance. Documentation and Correspondence: Draft and proofread various business documents, correspondence, and reports with a keen eye for detail and accuracy. Calendar Management: Organizing and managing the Chief Creative Officer's schedule, including meetings, appointments, and creative sessions. Meeting Preparation: Assisting in preparing materials for creative meetings and presentations. Attending meetings, taking notes, and helping with follow-up actions. Project Coordination: Support and coordinate various projects, ensuring timelines are met and resources are allocated efficiently. Data Management: Organize and manage data, maintaining databases and filing systems to ensure accessibility and accuracy of information. Event Planning: Plan and execute company events, meetings, and conferences, demonstrating strong organizational and multitasking skills. Problem Solving: Identify and resolve administrative issues promptly, demonstrating a proactive and solution-oriented approach. Policy Adherence: Ensure compliance with company policies, procedures, and legal regulations, and update processes as needed. Team Collaboration: Collaborate with cross-functional teams, fostering a positive and inclusive work environment. Qualifications: Bachelor's degree in Business Administration or a related field. Proven 3-5 years of experience in administrative roles, with increasing levels of responsibility. Proficient Email Drafting and Strong English Speaking Skills Proficient in office productivity tools (e.g. Microsoft Office Suite). Excellent organizational, multitasking, and time-management skills. Strong interpersonal and communication skills. Ability to handle sensitive information with discretion. Adaptability and ability to thrive in a fast-paced environment.

Roles and Responsibilities Manage front office operations, ensuring a smooth flow of guests and visitors. Handle guest check-in/check-out, allot rooms, and provide necessary information to guests. Attend phone calls, take messages, and handle incoming mail. Perform administrative tasks such as filing documents and maintaining records. Coordinate with other departments (e.g., housekeeping) to ensure seamless service delivery.

Office Administration Oversee cleanliness, upkeep, and basic maintenance of the office. Documentation & Filing Organize and maintain physical and digital records. Assist in preparing official letters, reports, and internal communications. Required Candidate profile Basic knowledge of day-to-day office management and procedures. Good verbal and written communication Working knowledge of Word, Excel, and PowerPoint for documentation and reporting.

Role & responsibilities Job Summary: We are looking for a detail-oriented and organized HR Administrator to support our HR department with day-to-day administrative tasks. Key Responsibilities: Collaborate with hiring managers to understand job requirements and develop job descriptions. Source candidates through various channels, including job portals, social media, employee referrals, and campus drives. Screen resumes and job applications to evaluate candidates qualifications. Conduct initial interviews (telephonic) Assist in recruitment activities, including posting job ads, scheduling interviews, and communicating with candidates. Support onboarding processes for new hires, including documentation and orientation scheduling. Organize and maintain HR files and documentation. House Keeping-In all respect, pest control, minor repairs, vehicle maintenance planting related work. To issue Id card, uniform to the new employees after receiving intimation from HR department as well as collect uniform, Id card & other items from Left employees and maintaining stock record. To maintains stock of stationary items. Generating PF/ESIC Nos add in software employee details Qualifications: Bachelor’s degree in Human Resources, Business Administration, or related field preferred. Prior experience in HR Recruitment. Proficient in MS Office (Word, Excel, PowerPoint) Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Assist to HR Manager

We are hiring Admin & HR Executive for a reputed manufacturing company. Job Responsibly : Recruitment & Onboarding, Payroll & Benefits, Employee Record Management ,Office Management, Document Management, General Administrative Support, Communication

Roles and Responsibilities Manage front desk operations, ensuring a smooth flow of communication between departments. Handle incoming calls, emails, and visitors with professionalism and efficiency. Maintain accurate records of office activities, including attendance tracking and filing documents. Provide administrative support to the team by performing tasks such as data entry, document preparation, and record-keeping. Assist in event management by coordinating logistics, scheduling appointments, and handling travel arrangements. Desired Candidate Profile 1-5 years of experience in administration work or related field (front desk/front office operations). Strong skills in asset management, general office management, office administration, office coordination. Proficiency in receptionist activities including phone etiquette and customer service.