673 Admin Activities Jobs - Page 12

Maintain and update HR databases, employee files, and records . Daily operations attendance, leave management, and payroll coordination maintaining petty cash, invoice preparation, follow-up on payments, and coordination with external accountants

Perform Daily Books keeping, administration job including asset management, petty cash management and Hiring and onboarding documentations Perks and benefits Salary Rs 20000-30000/- pm + Accomodation

What this job involves: Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze In this role, youll be in charge of one of the busiest places in the officethe front desk. Constantly on the go, youll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression. Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour. You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception. Being at the heart of the business Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations. Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, youll be expected to develop policies and procedures needed for all functions in the reception. As needed, youll also take part in managing conference rooms, events, flower arrangement coordination, and others. Sound like you To apply you need to be: A highly skilled professional You should be a graduate in any discipline and have one to five years experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If youre familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job. A client service champ A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staffregardless of their leveland their demands An outstanding multitasking talent also provides a perfect complement to your skill set. On-site Gurgaon, HR Scheduled Weekly Hours: 48

Looking for a Sr. Admin Executive to handle daily admin and facility operations at our Palghar plant. Key duties include maintaining cleanliness, SOP compliance, supervising housekeeping, managing inventory, and coordinating factory AMC follow-ups. Required Candidate profile similar role, preferably in a factory/industrial setting Good knowledge of facility operations, housekeeping, AMC follow-ups & inventory control Willing to visit plant and work from 8:00 AM to 6:00 PM

Responsibilities: * Manage accounts using Tally software * Perform administrative tasks with efficiency * Oversee petty cash system * Ensure accurate financial record keeping * Collaborate on miscellaneous projects within industry

HR & Administrator Loc: Guntur Exp: 3+ Yrs Time : UK Shift Job Role: • Performance Management • HR Policies and Compliance • Employee Records Responsibilities: Manage payroll compliance Prepare salaries & invoices Maintain employee records Offer letter

Integrated Facilities Management Corporate Solutions What this job involves: Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze In this role, youll be in charge of one of the busiest places in the officethe front desk. Constantly on the go, youll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression. Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behavior. You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception. Being at the heart of the business Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations. Other responsibilities are - Managing Reception, including visitor management, Stationery management, Courier, Medicines, contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, youll be expected to develop policies and procedures needed for all functions in the reception. As needed, youll also take part in managing conference rooms, events, flower arrangement coordination, and others. A highly skilled professional You should be a graduate in any discipline and have one to two years experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If youre familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job. A client service champ A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staffregardless of their leveland their demands An outstanding multitasking talent also provides a perfect complement to your skill set. Passionate about customers Is customer service second nature to you Are you a team player whos eager keen to learn To be outstanding in this role, you should also be positive-thinking, full of pep, and always on the go. You should also have superb communication skills so you can hit it off with the people youll be in contact with on a daily basis.

Assist in day-to-day HR operations, including employee records management and documentation. Support recruitment activities such as scheduling interviews and coordinating with candidates. Maintain and update HR databases, attendance records, and leave management systems. Provide information to employees regarding HR policies, procedures, and company guidelines. Prepare HR letters, reports, and other official correspondence as required. Assist in organizing employee engagement activities and training programs. Communicate effectively with staff at all levels to address queries and ensure smooth HR processes. Other HR-admin department works.

Oversee office operations, and timely vendor payments and contract renewals. Handle seating arrangements, ID cards, & admin processes. Supervise housekeeping, security & pantry services. Manage admin support for onboarding, seating, and ID cards. Required Candidate profile Strong knowledge of office management, vendor coordination & facility operation. Experience in handling compliance. Understanding of travel arrangements, event logistics & employee onboarding support.

Job Title: Senior Manager / AGM Administration Location: Navi Mumbai Industry: Education / Hospitality Education Experience Required: 1015 years Employment Type: Full-Time How to Apply: Interested candidates may share their updated resume at nitint@itm.edu For queries, contact us at 8433711473 Candidate Requirements Graduate/Postgraduate in Administration, Management, or related field. 10–15 years of experience in Administration, preferably in education, hospitality, or Army/Defense administration roles . Strong leadership, communication, and problem-solving skills. Comfortable working independently and managing diverse teams. Proficiency in MS Office and campus management tools is desirable. Job Description We are seeking a highly disciplined and experienced Senior Manager / AGM – Administration to oversee campus operations at our premier hospitality education institution in Navi Mumbai. Candidates with a strong administrative background, especially those from the Army or Defense services , will be given preference. Key Responsibilities Campus & Facility Management: Oversee daily campus operations including housekeeping, maintenance, and security Ensure smooth functioning of classrooms, hostels, labs, cafeteria, and other infrastructure. General Administration: Lead the administration team and streamline institutional operations. Manage assets, procurement, and ensure compliance with all statutory and internal policies. Hostel & Transport Management: Supervise hostel and transport operations for students and staff. Maintain discipline, safety, and welfare standards in residential facilities. Vendor & Contract Management: Handle procurement and service contracts, manage vendor relationships and negotiations. Liaison & Coordination: Coordinate with government/local authorities, police, fire safety, and other regulatory bodies. Work closely with academic and operational departments for admin support. Health, Safety & Compliance: Enforce hygiene, fire safety, and emergency response protocols across campus.

To check inward outward stock (Quality& Quantity) & maintain in books. Check whether production is going on according to the given Production plan. Vouching the production process Timely checking of stock and Give updation Required Candidate profile Graduate in any discipline 1–3 years of experience in administrative or back-office roles. Good knowledge of MS Office Word, Excel, Outlook Strong organizational and time management skills.

Job Summary: We are looking for a proactive and well-organized HR Executive to support daily HR operations and office administration functions. The ideal candidate will assist in recruitment coordination, employee lifecycle management, attendance tracking, HRMS operations, petty cash handling, and general office upkeep. This role requires someone who is people-oriented, detail-driven, and able to manage multiple responsibilities efficiently. Key Responsibilities: 1. Recruitment & Employee Lifecycle: Advertise job openings on the companys careers page, social media, and job boards, and communicate opportunities internally. Screen resumes, shortlist qualified candidates, and coordinate with hiring managers for interviews. Send job offer emails and answer candidate queries regarding compensation, benefits, and terms of employment. Maintain smooth onboarding and offboarding processes, ensuring all necessary steps (e.g., induction, equipment setup) are completed. Liaise with internal teams to create employee accounts and ensure technical assistance is available for new hires. 2. HRMS & HR Operations: Provide technical support and training to HR professionals and employees on HRMS functionalities, including data entry, report generation, and troubleshooting. Implement and maintain the HRMS, ensuring data integrity, system security, and user access control. Develop, review, and update HR policies and employment contracts to ensure compliance with legal requirements and company standards. Moderate and manage employee benefit programs, including responding to queries and overseeing policy adherence. Collaborate with management to develop and monitor overall HR strategies and procedures aligned with business needs. 3. Employee Engagement & Development: Develop and lead employee engagement strategies to strengthen team culture, shared purpose, and values. Partner with cross-functional teams to promote employee engagement, motivation, and retention. 4. Attendance & Timesheet Management: Collect, verify, and manage employee attendance and timesheets, ensuring accurate records for payroll and compliance purposes. Resolve employee attendance and timekeeping queries in a timely manner. Analyze attendance data, ensure compliance with company policies, and prepare reports for management. 5. Office Operations & Administration: Oversee office supplies inventory, ordering, and vendor management to ensure timely delivery and efficient stock levels. Manage office expense reporting, including preparing and maintaining office budgets and expense records. Ensure the office environment is well-maintained, coordinating with vendors and facilities teams for upkeep of office facilities and equipment. Support office operations during events, such as festivals, meet and greet sessions, and corporate functions, ensuring smooth coordination of logistics and materials. Skills & Qualifications: Bachelor's degree in human resources, Business Administration, or related field. 3-4 years of relevant experience in HR or administration. Experience with Zoho People or any HRMS tool is preferred. Good understanding of Indian Labour Laws, compliance frameworks, and employee welfare regulations. Familiarity with HR processes such as recruitment, onboarding, payroll coordination, and grievance handling. Excellent communication, coordination, and organizational skills. Strong MS Excel/Google Sheets and documentation ability. Ability to multitask, prioritize, and work independently.

Responsibilities: * Manage admin tasks, office coordination & petty cash * Ensure housekeeping standards & facility maintenance * File and archive official documents * Oversee administrative operations within organization. Annual bonus Provident fund Food allowance

Vatika group is hiring for it's Business Centre for Noida location. Job Location :- Sector-62, Noida Experience Required :- 2-5 Years Job Description for Guest Services Executive:- Client Management: To effectively execute day to day office & administrative activities of clients as per their requirements in order to satisfy clients expectations. To serve as single point contact for clients. To generate billing invoice numbers at the end of the month. To generate bills for all clients. To check vouchers & bills generated by all other executives in order to ensure complete accuracy of the same. To follow up with clients on outstanding payments. To solve the clients queries / issue. To provide services to clients. Vendor Management: Courier, Florist, Plant Maintenance, Cabs, Projector, IT and any other vendors used for procuring equipment hire for clients and ensuring smooth service to clients. Housekeeping: To ensure implementation of good housekeeping practice within office premises in order to maintain high standards of hygiene & cleanliness. To supervise functioning of housekeeping staff in order to ensure that god work practices is followed to meet clients requirements and satisfy customer expectations. Pantry Management: Assess monthly, weekly and daily order of items sold at the pantry. Cater to any special requests from clients on daily basis like birthdays, special lunch etc., introduce new items in the pantry. Maintenance of various registers like sales, purchase, cash & credit sales, daily stock issue register, Fixed Inventory (Cutlery). Accurately maintain various records pertaining to pantry. Training and grooming of pantry boys, Pantry staff roster, Client wise record updation, Pantry communication, Bill Checking. Compilation and preparation of the monthly Income & expenses sheet for the pantry. Decide on pantry menu with consensus with operations head, work out and maintain standard m ark ups on items sold.

Housekeeping, Canteen, Utility maintenance, Travel and Transportation, Maintenance of Facility equipment, HVAC, Security, Gardening and land scaping, Stationary Compliances, Training activities & records, Employee Engagement, Petty Cash Management

Hi Everyone! WE ARE HIRING FOR OUR MNC CLIENT COMPANY FOR THE ROLE OF "RECEPTIONIST CUM ADMIN ASSISTANT" WHICH WILL BE ON 1 YEAR RENEWABLE CONTRACT ON 3RD PARTY PAYROLL @ PUNE- VIMAN NAGAR ONLY INTERESTED CANDIDATES HAVING EXCELLENT ENGLISH COMMUNICATION SKILLS ALONG WITH RELEVANT WORKING EXPREINCE SHOULD APPLY AND SHOULD BE WILLING TO WORK ON 3RD PARTY PAYROLL. Job Title: Receptionist & Admin Assistant (Contract 12 Months) Location: Pune, Global Capability Center (GCC) Work Hours: 10:00 AM 7:00 PM Duration: 12-month contract Function Split: 60% Reception, 40% Executive Assistance Key Responsibilities Reception Duties (60%) Manage front-desk reception activities, including welcoming visitors and managing check-ins Handle incoming calls and routing to appropriate contacts Coordinate with facilities for ID card issuance (visitors, new hires, contractors) Ensure a professional and organized reception area Executive Assistant Support (40%) Provide basic administrative support to 2-3 Executive Leaders on-site Schedule internal meetings, manage limited calendar coordination as needed Support logistics for team meetings, bookings, or visitor arrangements on request Assist with follow-ups, documentation, or simple travel/calendar coordination as directed by manager Qualifications Prior experience in a receptionist or admin support role preferred Good communication and interpersonal skills Basic proficiency in MS Outlook and calendar tools Organized, reliable, and able to manage multiple priorities Additional Notes Role requires high professionalism and flexibility Support needs for leaders may evolve and will be defined by their office Position reports to Site Leader (Sr. Director) Thanks and Regards, Aishwaryaa Lead Consultant- Sourcing T (+91) 022 66816930 215 - ATRIUM, Unit no. 215, 2nd floor, C - Wing, Andheri - Kurla Road, Andheri East, Mumbai 400069,Maharashtra I India www.persolkelly.co.in CONFIDENTIAL NOTE The information contained in this e-mail and any accompanying documents may contain information that is confidential or otherwise protected from disclosure. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message, including any attachments. Any dissemination, distribution or other use of the contents of this message by anyone other than the intended recipient is strictly prohibited. By submitting your curriculum vitae or personal data to us in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us and our affiliates, in accordance with our Privacy Policy. Please visit persolkelly.co.in for a copy of our Privacy Policy. If you wish to withdraw your consent, please drop us an email to let us know. We at PERSOLKELLY India or our representatives if any do not ask job seekers to pay any kind of fee, fine or penalties, make cash or online payment through any channel in exchange of interviews, offer letters, job or penalty claims for Kelly services or any of our clients . Nor do we ask our candidates to supply credit card numbers, PIN numbers, OTP details relating to bank accounts. All our emails will be sent from official domain only - @persolkelly.com.We are not liable for communication from any domain other than - @persolkelly.com . If you receive any suspicious requests purportedly from PERSOLKELLY India, please alert us at contactus_in@persolkelly.com. ********************************** CONFIDENTIAL NOTE: The information contained in this e-mail and any accompanying documents may contain information that is confidential or otherwise protected from disclosure. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message, including any attachments. Any dissemination, distribution or other use of the contents of this message by anyone other than the intended recipient is strictly prohibited

* Ability to effectively communicate with customers and dynamically adjust to handle various human personalities * Flexible and accommodative to work in a multi cultural environment * Multi-lingual is preferred (South Indian is a plus).

We are looking for a Front Office Executive with Great interpersonal and communication skills. ROLES AND RESPONSIBILITIES : Extend a friendly and welcoming greeting to visitors and maintain a clean and tidy reception area. Answer incoming telephone calls, emails, and messages and reply to or redirect them. Assist other departments wherever necessary and maintain good working relationships with Team Members. Monitor office supplies and place orders when necessary. Responsible for maintenance of important documents, files, and records in an organized manner Set up meetings and update calendars. Manage support staff. Performing other administrative tasks, assigned by reporting manager. REQUIRED SKILLS/ABILITIES: Great interpersonal and communication skills Any bachelors degree Prior experience as Front Desk Executive or Facility Executive Proficient in English (oral and written) Good knowledge of MS Office (especially Excel and Word) Good organizational and multi-tasking abilities Customer service orientation Highly responsible & reliable Ability to work under strict deadlines. EDUCATION Must be a college graduate. WORK LOCATION Raipur (Chhattisgarh).

Role & responsibilities Oversee daily office operations: manage supplies, inventory, and vendor relationships, Coordinate meetings, appointments, events, travelprepare agendas and meeting minutes ,Maintain filing systems (physical & electronic), databases, and internal documentation, Support HR/admin tasks: onboarding processes, record-keeping, expense reconciliation. Supervise junior administrative staff or frontoffice team.

Role & responsibilities 1. Responsible for attendance, Payroll, Admin, F&F, Comliances Preferred candidate profile

HR Accounting role About the company Founded in 1992, Claimpower is a family-run healthcare data company based in New Jersey. Our primary purpose is to empower independent practices to succeed. We focus on the finances of healthcare so doctors can spend more time healing people. We make software to save time, not to create work. We seek to make healthcare more collaborative. Website: http://claimpower.com/ Job description In this role, you would be responsible for multitasking responsibilities , ensuring everything is in place across Accounting, Administration, and Employee Engagement. Responsibilities: Bookkeeping: Skilled in maintaining accurate and up-to-date financial records. Experienced in using accounting software to manage transactions, reconcile accounts, and ensure compliance with accounting standards. Attention to Detail: Demonstrate meticulous attention to detail in auditing and verifying financial data. Identify discrepancies and rectify errors promptly, ensuring the accuracy of financial records Problem-Solving: Proven ability to identify financial challenges and develop practical solutions. Experience in troubleshooting accounting issues and implementing effective controls to mitigate risks. Time Management: Efficiently manage time and prioritize tasks to meet deadlines. Capable of handling multiple responsibilities simultaneously while maintaining the accuracy and integrity of financial data. Technology Proficiency: Familiarity with accounting software (Tally) and proficiency in utilizing spreadsheet tools (e.g., Excel, Google Sheets) for financial analysis and reporting. Adaptability to new technologies and a commitment to staying updated on industry advancements. Financial Acumen: Possess a strong understanding of financial principles, including budgeting, forecasting, and ensure the Budget sheet is updated monthly for review Regulatory Compliance: Work closely with our vendors to ensure timely returns/audits are completed and documentation is updated. All statutory compliances are to be paid every month. Returns are to be filed on time. Coordinating with various government officials to ensure our GST returns are filed and the LIC is updated for gratuity compliance. Petty cash management, ensuring office inventory is purchased and managed at regular intervals, overall office management in terms of ensuring the office equipment is functioning, AMCs are tracked, coordinating with vendors for electrical, plumbing, and admin issues. Coordinating with candidates for interviews, joining formalities, and Employee engagement during the year Qualifications and Proficiency required: Accounting graduate with a minimum of 4 years of experience Excel and Google Sheets skills - ability to use formulae (simple and complex), formatting to hide columns, ensure clean printing Working knowledge of Tally Working knowledge of government portals such as Income Tax and GST Flexibility in adapting to the situation and delivering as per the role required Should be willing to learn and grow with the role

We are Hiring for Office Admin MALE CANDIDATES for our client company for BKC , Mumbai location Job description- 10+ Years in Office Administration e Office Administration • Undertake reception duties, including visitor access control, hospitality services, and meeting room allocation. • Monitor facilities issues, provide detailed reports, and propose effective solutions for resolution. • Coordinate with vendors and oversee maintenance operations, including air-conditioning servicing, pest control, internet service repair, maintenance of office phone line, and scheduled preventive maintenance of office equipment and assets. • Maintain comprehensive service records and warranty documentation for all office equipment and facilities. • Supervise cleaning staff and ensure consistent high standards of office cleanliness and organisation throughout the premises. • Handle procurement of stationery and washroom supplies for office ensuring adequate stock levels. • Oversee pantry operations, including inventory management and timely replenishment of consumables for office. • Support on any office maintenance/renovation-related efforts. 2 Office Administration • Support with delegation preparations, including organising documents, printing brochures, and arranging engagement facilities, transport and accommodation • Develop and maintain efficient office filing systems to ensure proper documentation and seamless retrieval of records • Oversee the procurement and inventory management of office supplies, including letterheads and envelopes • Monitor and maintain telephone systems, ensuring optimal functionality and timely maintenance • Assist with onboarding new employees and maintaining employee records • Manage corporate gift inventory and distribution processes, maintaining precise stock records • Where applicable, coordinate the distribution of festive gifts and goodwill packages to key stakeholders 3 Building Network & Knowledge Base • Maintain and update office contacts and received business cards in a Microsoft Excel spreadsheet. • Conduct desktop research on potential office contacts and consolidate their organisation background in a Microsoft Word file. • Keep the team informed of relevant public news and articles that align with our key areas of interest Office Administration, Maintenance & Cleanliness of the Office., To Ensure daily housekeeping is done in most effective manner and within the specified time. Oversee facility management Travel bookings in optimum time and budget - this includes all accommodation, flight, train, bus and car bookings Maintaining and updating list of vendors. Maintain the inventory of office supplies, stationery & pantry material. Repair and maintenance of office equipment Lights, ACs, and Furnitures, etc.-Oversee the work of Office boys and House-keeping boys/support staff. Maintaining staff attendance & Leave record, sending daily attendance on timely basis, co-ordinating with site admin for collating all leave related data. Prepare monthly attendance report To update company database and attendance software with the data of new/resigned/transfer employees. To assist in handling statutory compliances Opening of new salary accounts (accurately and within time limit) Data entry and checking as required from time to time. Coordination with external agencies for facility management, CUG cards, etc. I card, Visiting card and letterhead preparation. Preparing monthly reports stationery, pantry, other assets, etc Purchases of printed materials and forms by obtaining requirements, negotiating price, quality, and delivery, approving invoices of pantry & stationery Prepare corporate credit card statement on weekly basis. Co-ordination with site Admin teams. To accomplish Administration department and organization mission by completing related results as needed. Outdoor office work as may be required Looking for candidates who can join immediately or within 20 days.

Responsibilities: * Manage accounts & admin tasks with proficiency in Tally, Excel, PowerPoint & Word. Coordinate client needs through effective communication & coordination. Draft letters, emails, memos, and reports as directed

Urjent Requirement for Administrative associate ( Immediate Joiners) Key Responsibilities: Coordinate with the associate hiring partner for backfilling new batches, including arranging conference rooms and laptops in close coordination with the IT and Facilities teams. Ensure all required system and tool access is provided to new joiners prior to the start of training; notify the respective trainer and facilities team with names and joining dates in advance. Review feedback forms from new joiners and follow up with the concerned personnel to ensure timely closure and successful onboarding execution. Maintain accurate records of laptop assignments and manage system assets in an organized and systematic manner. Prepare monthly reports on EBOM discrepancies for review and escalation. Maintain license records for BOMCheck portals and proactively initiate timely renewal by coordinating with the Finance team. Support audit documentation activities and follow up on non-conformities (NCs) to ensure timely closure.

Admin Executive Job Description The ideal candidate will be in charge of the organization and efficiency of daily office operations. From internet issues, security concerns, biometric issues to house-keeping , you will be responsible for completing multi tasks in a professional and timely manner. Roles & Responsibilities Taking care of New Employee On boarding & Exiting Process Assigning Laptops and other Assets to Newly Joined Employees Giving Biometric Access to Newly Joined Employees Taking care of Housekeeping and Security Guys Vendor Management for Administrations Maintaining the Stocks of Cleaning Items Taking care of CCD Machine Maintenance and Ordering the required Weekly Stocks Handling Office Petty Cash Taking care of PMs and SS Daily Attendance Paying Monthly Bills to Suppliers Taking Care of ACT Bill, Maintenance Bills, Electricity Bill and Water Bill of Office Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents Answer queries by employees and clients Ability to do multi-task, organize, and prioritize work