Accounts Eecutive - Import & Export

Job Title: Accounts Executive  Import & Export
Department: Finance & Accounts
Industry: Cosmetics / Personal Care / FMCG
Location:
Reports To: Accounts Manager / Finance Head
Position Overview
We are looking for a detail-oriented and experienced Accounts Executive with strong knowledge of import and export accounting processes, preferably from the cosmetics, personal care, or FMCG industry.
The ideal candidate will be responsible for maintaining accurate financial records, ensuring compliance with statutory norms, and handling documentation and accounting related to international trade operations.
This role requires a solid understanding of accounting principles, GST, customs regulations, and export-import documentation, along with excellent analytical and communication skills.
Key Responsibilities
Accounting & Finance
Manage day-to-day accounting operations, including journal entries, invoices, payments, and receipts.
Prepare and reconcile bank statements, vendor accounts, and customer ledgers.
Assist in the preparation of monthly and annual financial statements.
Maintain proper accounting of import and export transactions and coordinate with logistics and banks.
Import & Export Accounting
Handle import/export documentation, including Bills of Entry, Shipping Bills, Packing Lists, Invoices, and Foreign Exchange (Forex) transactions.
Coordinate with customs, CHA, freight forwarders, and suppliers for clearance and payments.
Track Landed Cost, Duty Drawback, and Export Incentives where applicable.
Ensure compliance with DGFT, GST, FEMA, and RBI regulations.
Reconcile BOE (Bills of Entry) with purchase invoices and maintain detailed import records.
Taxation & Compliance
Prepare and file GST returns (GSTR-1, GSTR-3B) and TDS statements.
Maintain documentation for audits, assessments, and financial reviews.
Ensure adherence to statutory and company compliance policies.
Reporting & Coordination
Support Finance Head in preparing management reports and data analysis.
Liaise with internal teams  Procurement, Sales, R&D, and Logistics  to ensure smooth financial operations.
Prepare reports on accounts payable/receivable, imports, exports, and foreign transactions.
Qualifications & Experience
Education:
o Bachelors / masters degree in commerce, Accounting, or Finance (B. Com, M. Com, MBA Finance, or CA Inter preferred).
Experience:
o Minimum 3-5 years of relevant experience in Accounts, preferably in the Cosmetics, Personal Care, or FMCG sector.
o Hands-on experience in import/export accounting and documentation.
Technical Skills:
o Proficiency in Tally ERP / SAP / Zoho Books / QuickBooks.
o Strong command of Excel and financial reporting tools.
o Knowledge of customs procedures, HS codes, GST, and trade finance.
Preferred Attributes
Strong analytical, organizational, and multitasking skills.
Accuracy and attention to detail in all accounting processes.
Excellent communication and coordination abilities.
Good command of English for international correspondence.
Ability to work under tight deadlines and manage multiple priorities.