Warehouse Manager

JOB DESCRIPTION – WAREHOUSE / INVENTORY MANAGER

Company: DEKO Partition India LLP Department: Warehouse / Stores & Inventory Experience: 6–8 Years Employment Type: Full-Time Industry: Manufacturing / Engineering / Interior Solutions Location: Jigani, Bengaluru, Karnataka

1. Role Overview

We are looking for an experienced and proactive Warehouse / Inventory Manager to oversee warehouse operations, inventory control, material movement, stock accuracy, and dispatch activities.

The ideal candidate must have strong hands-on experience in Tally ERP, inventory reconciliation, stock audits, and material coordination across Purchase, Production, Projects, Job Work, and Export teams. The candidate should also be capable of identifying cost-effective digital tools, improving warehouse processes, and implementing systems that enhance inventory accuracy, operational efficiency, and accountability.

2. Key Responsibilities

A. Warehouse Operations & Coordination

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Manage day-to-day warehouse operations, material receipt, storage, issue, and dispatch.

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Coordinate with the Purchase Team and vendors to ensure timely material availability.

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Ensure smooth material movement between the warehouse, shop floor, and external Job Work units.

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Coordinate with Procurement, Production, Projects, and Export teams to meet material and delivery commitments.

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Maintain proper storage, identification, and traceability of all materials.

B. Inventory & Stock Management

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Record all material receipts in Tally ERP and generate Goods Receipt Notes (GRNs) or applicable receipt documentation.

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Maintain accurate inventory records and ensure timely updating of all material transactions.

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Monitor stock levels, material consumption, reorder requirements, and slow-moving or obsolete inventory.

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Conduct regular cycle counts and periodic stock audits:

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High-value items: Monthly or quarterly, based on risk and management requirements.

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Entire warehouse: Half-yearly or annually, as per the approved audit schedule.

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Ensure 100% reconciliation of physical stock with ERP records and investigate discrepancies.

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Establish controls to minimize stock shortages, excess inventory, material loss, and manual errors.

C. Quality Control & Compliance

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Conduct visual and quality checks of surface-treated aluminium profiles and other materials before storage or dispatch, as applicable.

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Verify material quantity, condition, specifications, and supporting documents against purchase orders and delivery records.

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Maintain inspection records and report quality deviations to the relevant departments.

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Ensure compliance with applicable ISO requirements, safety procedures, and warehouse housekeeping standards.

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Implement proper material identification, storage, handling, and traceability practices.

D. Dispatch & Documentation

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Prepare and verify packing lists, delivery notes, material issue slips, and dispatch documentation.

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Ensure correct material identification, quantity, packaging, and documentation before dispatch.

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Monitor dispatch schedules and coordinate with relevant teams to ensure on-time delivery.

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Develop and implement SOPs for material receipt, storage, issue, transfer, stock counting, and dispatch.

E. Digitalization & Process Improvement

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Identify and recommend cost-effective inventory management tools and ERP add-ons to improve stock visibility and accuracy.

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Evaluate suitable solutions such as Zoho Inventory, Odoo Inventory, Sortly, Katana MRP, and other relevant tools based on business requirements, integration capabilities, and total cost.

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Explore barcode/QR code scanning, mobile-based stock verification, and RFID solutions wherever practical.

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Recommend digital processes to reduce manual data entry, improve reconciliation, and strengthen material traceability.

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Implement Lean, 5S, Kaizen, and continuous improvement initiatives to optimize warehouse layout, space utilization, and material flow.

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Review existing warehouse processes and propose practical, measurable improvements while maintaining cost efficiency.

F. Team Management & MIS Reporting

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Supervise, train, and guide warehouse staff on SOPs, Tally ERP, material handling, documentation, and safety practices.

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Prepare periodic MIS reports covering stock balances, material consumption, stock discrepancies, inventory ageing, and audit findings.

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Monitor inventory turnover, slow-moving items, excess stock, and material requirements.

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Share inventory analysis and improvement recommendations with management.

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Lead initiatives to improve team productivity, reporting accuracy, and operational accountability.

3. Required Skills & Competencies

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ERP Knowledge: Strong working knowledge of Tally ERP is mandatory. Knowledge of SAP, Oracle, Zoho Inventory, or Odoo is an added advantage.

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Inventory Management: Expertise in stock audits, cycle counting, reconciliation, inventory ageing, and stock control.

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Material Coordination: Ability to coordinate with Purchase, Production, Projects, Vendors, Job Work units, and Export teams.

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Warehouse Operations: Knowledge of material receipt, storage, handling, issue, packing, and dispatch.

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Quality Awareness: Familiarity with aluminium profiles, surface treatments, and material inspection procedures.

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Analytical Skills: Ability to analyse inventory data, identify discrepancies, and forecast stock requirements.

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Process Improvement: Knowledge of Lean, 5S, Kaizen, and ISO-related warehouse practices.

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Digital Skills: Ability to evaluate and implement practical, cost-effective inventory management solutions.

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Leadership: Strong team management, communication, coordination, and problem-solving skills.

4. Educational Qualifications & Preferred Certifications

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Graduate in Supply Chain Management, Logistics, Commerce, Operations, Engineering, or a related discipline preferred.

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Certification in Warehouse Management, Inventory Control, Supply Chain Management, or ERP systems is an advantage.

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Training in Lean, 5S, Kaizen, or ISO standards is preferred.

5. Key Performance Indicators (KPIs)

Performance will be evaluated based on the following:

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Inventory accuracy and physical stock reconciliation.

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Timely material receipt, issue, and dispatch.

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Reduction in stock discrepancies, material loss, and manual errors.

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Accuracy and timeliness of MIS reporting.

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Effective control of slow-moving and excess inventory.

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Compliance with warehouse SOPs, safety, and housekeeping standards.

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Successful implementation of practical digitalization and process improvement initiatives.

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Warehouse team productivity and coordination with internal departments.

Pay: ₹50,000.00 - ₹55,000.00 per month

Work Location: In person