Virtual Teams & Solutions

Job Description – Virtual Assistant Company: Virtual Teams & Solutions Location: Sarabhai Campus, Near Genda Circle (Work-from-home + Office) Work Timing • 4:00 am – 6:30 am: Work from Home • 6:30 am – 7:30 am: Break • 7:30 am – 1:00 pm: Work from Office About Virtual Teams & Solutions Virtual Teams & Solutions is a specialised staffing and outsourcing partner supporting clients across Australia in industries such as construction, real estate, recruitment, bookkeeping, and more. We provide highly skilled Virtual Assistants who work from our India-based office, fully aligned with Australian business hours and standards. Our team is trained to deliver professional communication, strong work ethic, and high-quality support tailored to each client’s business needs. About the Role We are seeking a Virtual Assistant to support our Australian client who manages multiple ongoing construction projects. The ideal candidate will be detail-oriented, highly organised, strong in communication, and capable of working closely with the Director of the company. This role requires solid Excel skills, excellent email etiquette, and strong coordination abilities. Construction experience is an added advantage. Key Responsibilities 1. Procurement & Supplier Coordination • Request and follow up on quotations from tradies and suppliers • Compare quotes and recommend cost-effective options • Maintain a detailed quotation tracker for transparency 2. Estimation & Planning • Review project plans and prepare material estimates • Assist in preparing cost sheets and basic BOQs (Bill of Quantities) • Ensure high accuracy and completeness in estimation work 3. Invoice Verification & Accounts Coordination • Receive and verify invoices from tradies and suppliers • Match invoices with approved quotations • Flag discrepancies and coordinate with the accounts team for resolution 4. Communication & Email Management • Draft and manage professional emails with suppliers, tradies, internal teams, and the Director • Uphold strong Australian business email etiquette • Follow up on pending tasks and schedule necessary meetings 5. CRM & Reporting • Update project details in the CRM system (training provided) • Prepare daily and weekly reports as required • Maintain documentation and project progress records Skills & Qualifications Essential • Strong expertise in Microsoft Excel (formulas, comparisons, calculations) • Excellent written and verbal communication with strong email etiquette • Strong organisational and coordination skills • Ability to work early-morning Australian time zone shifts • High attention to detail and accuracy Preferred / Added Advantage • Experience in the construction industry (material knowledge, BOQ basics, estimation) • Experience working with international clients What We Offer • Opportunity to work with a reputed Australian construction company • Structured CRM and system training • Professional office environment at Sarabhai Campus • Growth opportunities within Virtual Teams & Solutions