Sumandeep Vidyapeeth Deemed to be University (SVDU)

Role & responsibilities 1. Administrative & Diary Management: Manage the calendar, scheduling appointments, meetings, and commitments with a high degree of accuracy. Coordinate all aspects of meetings, including agenda preparation, venue booking, and arranging necessary technology. Prepare and organize documents, presentations, and briefing materials for meetings. 2. Travel & Logistics: Manage all travel logistics, including flights, accommodation, ground transportation, and visas. Prepare comprehensive travel packs with all necessary documents and information. 3. Communication & Correspondence: Act as the first point of contact for the Trustee/Director, screening and managing phone calls, emails, and postal mail with tact and discretion. Draft, proofread, and edit correspondence, reports, and presentations on behalf of the higher authority. Manage the email inbox, prioritizing messages, flagging urgent items, and responding where appropriate. 4. Meeting & Program Coordination: Organize and coordinate internal and external meetings. Take accurate minutes during meetings, distribute them in a timely manner, and track action items. Assist in the planning and execution of events and programs as directed by the Higher Authority. 5. Social Media & Online Presence: Manage and monitor the professional social media accounts (e.g., LinkedIn) as directed. Draft and schedule posts, engage with relevant content, and monitor the online presence. Conduct basic online research on relevant topics, individuals, or organizations. 6. Information Management & Computer Proficiency: Maintain an efficient filing and document management system (both electronic and physical). Demonstrate high proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software. Handle confidential information with the highest level of integrity and security. Preferred candidate profile Experience: Proven experience of 6 months to 5 years as a Personal Assistant, executive assistant, or similar role, preferably supporting C-level executives or high-net-worth individuals. Computer Proficiency: Advanced skills in Microsoft Office, especially Outlook, Gmail for calendar management, Word, PowerPoint, and Excel. Experience with collaboration tools (e.g., SharePoint, Teams) is a plus. Communication Skills: Exceptional verbal and written communication skills, with a good command of the English language and the ability to draft professional correspondence. Organizational Skills: Impeccable organizational and time-management skills, with the ability to prioritize a demanding workload and meet deadlines in a fast-paced environment. Discretion & Confidentiality: A demonstrated ability to handle sensitive and confidential information with the highest degree of professionalism and integrity. Proactive & Resourceful: A self-starter with a proactive approach to problem-solving and the ability to anticipate needs before they arise. Interpersonal Skills: Professional demeanor, with the poise and confidence to interact with a wide range of individuals internally and externally.