Administration Manager RSG Media Systems

8.0 - 13.0 years

12 - 15 Lacs

Noida

Work from Office

Role Objective: To lead and manage the administration function across facilities, vendor operations, employee logistics, and compliance for the Noida office, ensuring efficient, secure, and cost-effective administrative support to meet organizational requirements. Key Responsibilities: Strategic Administration & Facility Oversight Lead all office and facility management activities including space planning, upkeep, utilities, AMC management, and service desk coordination. Ensure business continuity through robust facility support, risk mitigation (fire safety, physical security), and vendor SLAs. Liaise with building management and internal teams for seamless infrastructure management. Vendor Governance & Procurement Control Evaluate, negotiate, and manage third-party vendors for housekeeping, cafeteria, courier, travel, security, office supplies, and AMC services. Track contract lifecycle management (renewals, SLAs, terminations) with clear documentation and performance reviews. Drive cost optimization while ensuring quality and reliability of services. People Logistics, Travel & Transport Manage transport services, driver deployment, fuel usage tracking, and vehicle documentation compliance. Oversee employee travel management (domestic/international bookings, visa support, travel desk functioning). Facilitate logistics for onboarding, seating, welcome kits, relocation support, and asset allocation. Compliance, Safety & Governance Ensure adherence to statutory norms (PFMS, fire safety, ISO readiness, FSSAI licensing, etc.) and maintain audit documentation. Oversee environmental health and safety (EHS) procedures including evacuation drills, hygiene protocols, and facility security controls. Lead workplace safety and administrative audits in coordination with internal stakeholders. Administration Reporting & Budget Management Prepare and manage admin budgets, forecast operating expenses, and ensure timely vendor payments in coordination with Finance. Maintain MIS reports for admin costs, asset tracking, compliance logs, and contract statuses. Present monthly dashboards to leadership on admin KPIs and operational improvements. People & Team Management Lead the admin team including support staff, and outsourced manpower. Drive a culture of service excellence, responsiveness, and continuous process improvement within the admin function. Required Skills & Competencies: Strong leadership and operational management skills. Sound knowledge of facility management tools and vendor SLAs. Excellent negotiation, budgeting, and cost-control capabilities. Proficiency in MS Excel, procurement tools, and asset management systems. Strong interpersonal skills to engage with vendors, stakeholders, and internal teams. Educational Qualification: Graduate in any discipline (preferably BBA/B.Com); MBA or Certification in Facilities/Operations Management is preferred. Experience: 812 years of experience in administration and facility management, with at least 3+ years in a managerial role, preferably in IT/ITES or product-based companies. Preferred Attributes: Experience in handling multi-location or mid-to-large scale office setups (200–500+ headcount). Exposure to global workplace standards and audit processes (ISO, ISMS, GDPR). Strong analytical mindset with the ability to introduce automation and improve service quality. Note: This job description is intended to convey essential information about the scope and requirements of the position. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role. Role & responsibilities

Posted 5 hours ago

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