Store Executive

Position: Store Executive

Experience: 3–5 Years Industry: Manufacturing (Steel / Metal / Engineering preferred) Department: Stores & Inventory / Supply Chain Reporting To: Stores In-charge / Stores Manager

Location: Pashamylaram.

1. Job Purpose

To manage day-to-day store operations, including material receipt, inspection coordination, storage, inventory control, material issuance, and stock reconciliation, ensuring the timely availability of materials for production and other operational requirements.

2. Key Responsibilities

A. Material Receipt & Inspection • Receive raw materials, consumables, spares, tools, and other materials against purchase orders and delivery challans. • Verify material quantity, specifications, and documentation against purchase orders and invoices. • Coordinate with the Quality Department for material inspection and approval wherever required. • Prepare and maintain Goods Receipt Notes (GRN) and update stock records in the ERP system. B. Inventory Management • Maintain accurate stock levels of raw materials, consumables, spare parts, and finished goods, wherever applicable. • Monitor minimum and maximum stock levels and highlight shortages or excess inventory. • Conduct periodic physical stock verification and reconcile discrepancies with system records. • Identify slow-moving, non-moving, obsolete, and excess materials and report them to the Stores Manager. • Ensure proper material identification, labelling, bin allocation, and traceability. C. Material Issuance & Dispatch • Issue materials to Production, Maintenance, Quality, and other departments against authorized material requisitions. • Maintain accurate records of material issues, returns, transfers, and scrap. • Ensure proper documentation and authorization for all material movements. • Coordinate with the Purchase and Production Planning departments to ensure material availability as per production requirements. D. ERP & Documentation • Update all material transactions in ERP/software such as SAP, Oracle, or other inventory management systems. • Maintain GRNs, material issue slips, stock registers, gate entry records, and other store related documents. • Prepare daily, weekly, and monthly inventory reports. • Support internal audits, stock audits, and inventory reconciliation activities. E. Store Management & Safety • Ensure proper storage, stacking, segregation, and preservation of materials. • Maintain housekeeping and follow 5S practices within the stores area. • Ensure compliance with safety procedures and safe material-handling practices. • Coordinate with Purchase, Finance, Quality, Production, and Maintenance teams to resolve material-related issues.

3. Required Qualifications • Diploma / Any relevant graduate qualification. • Additional qualifications in Supply Chain Management, Logistics, or Inventory Management will be an advantage.

4. Required Experience & Skills • 3–5 years of experience in stores, inventory control, or warehouse operations in a manufacturing industry. • Experience in handling raw materials, engineering consumables, spare parts, and production-related materials. • Working knowledge of ERP systems and MS Excel. • Knowledge of GRN, FIFO, stock reconciliation, cycle counting, and inventory control. • Good documentation, coordination, communication, and problem-solving skills. • Ability to maintain inventory accuracy and support production requirements.

5. Key Performance Indicators (KPIs)

• Inventory accuracy and stock reconciliation. • Timely material receipt and issuance. • Compliance with GRN and material documentation procedures. • Reduction in stock discrepancies and material losses. • Timely identification of shortages and excess inventory. • Compliance with FIFO, 5S, safety, and audit requirements. • Timely submission and accuracy of inventory reports.