45 Stationary Management Jobs - Page 2

About the Role: A One Advisory is seeking a proactive and highly organized Office Coordinator to manage day-to-day operations at our Kolkata office and provide remote support for our facilities across Delhi, Bangalore, Chennai, Pune, Ahmedabad and Hyderabad. The ideal candidate will be responsible for ensuring smooth facility operations, managing vendors, coordinating travel and office logistics and supporting administrative functions. Key Responsibilities: 1. Facility & Office Management Oversee day-to-day facility operations. Coordinate with co-working spaces and facility providers in other cities. Manage maintenance and servicing of infrastructure like HVAC systems and general office utilities. 2. Security & Access Management Handle installation, maintenance, and management of CCTV and biometric systems across all locations. 3. Pantry & Supplies Management Ensure availability and upkeep of pantry items including coffee machines, snacks, water and office supplies. Manage inventory and reorder stationery and essential items. 4. Travel & Accommodation Coordination Manage all travel arrangements, including flight, train, taxi bookings and hotel accommodations for staff. 5. Administrative & Event Support Provide logistical and administrative support during office events, meetings or team gatherings. Assist in day-to-day admin tasks as required. 6. Vendor & Inventory Management Liaise with vendors for services, purchases and maintenance. Keep track of inventory levels and manage procurement efficiently. 7. IT & Systems Setup Coordinate setup and troubleshooting of office IT equipment like laptops, desktops, printers, routers, etc. Work with vendors for hardware/software repairs and installations. 8. Data & MIS Data collation & MIS data entry 9. Mobile & Communication Management Handle SIM card allocation, mobile phone billing and related service issues. 10. Staff Supervision Oversee the work and schedule of the office boy to ensure cleanliness and timely completion of support tasks. Desired Skills & Experience: Prior experience in office coordination, admin or facility management roles. Excellent organizational and multitasking abilities. Basic knowledge of IT and office systems (hardware & software) would be preferred. Good communication and negotiation skills. Familiarity with tools like MS Office, email and online travel booking platforms.

Job Responsibilities : Manning Front Office, Upkeep & Management, Impeccable Facility Management & Infrastructure Support Petty Cash, Stationary, Asset & Inventory Management Maintenance & Renewal of Vendor Contracts & AMCs, Vendor / Visitor / External Management Secretarial support to leadership team as and when required MoM Updates: Taking minutes at various management meetings. Travel Desk Management Meeting / Appointments, Flight/Train/Hotel Bookings. Support all other functions where necessary to coordinate eg. Employee Engagement, Candidate Interviews, etc. Essential Skills: Ability to work with CXO level Detailed Oriented Microsoft Office- Outlook / Word / Excel / Power Point Interpersonal Skills: Ability to prioritise work and manage time effectively Self Driven, proactive & enthusiatic, working towards being effecient at all times Excellent Coordination & Organising skills Powerful Collaborator & Strong Communicator

"We are hiring for Semi-Conductor Manufacturing company." Position: Facility Coordinator Qualification: Any Graduate Experience: 3-7 Years Location: Ahmedabad Job Description: Ensuring that the facilities are clean, safe, and functional for employees and visitors. Managing the daily operations of the facility Coordinating with vendors and contractors for repairs and maintenance. Maintaining records of maintenance and repairs Researching, designing, and implementing new and/or improved systems hardware, software, and services. Documenting and maintaining Facilities systems procedures. Ensuring smooth operations for transport, canteen & Janitorial services. Close monitoring of landscape activities. Canteen service Ensure for cleanliness, hassle free environment for employee. Maintain canteen timing. Daily headcount and data record. Close coordination with canteen supervisor on employee feedback and improvement. Transport service Ensure buses on time reaching & leaving from site. Bus maintenance and record. Training for drivers. Close coordination with Transport supervisor on employee feedback and improvement. Daily on call cab bookings to maintain. Ensure smooth employee transportation. Can able to create shift schedule and maintain data. Janitorial service Maintain cleaning as per standard in & outside of site. Daily cleaning record. Training to janitorial. 10k & 100 K Cleanroom cleanliness maintenance. Additional points: Good communication skills, mail drafting skill & co-ordination with vendor & employee. Good knowledge on SAP & Ariba PR creation. Good knowledge on MS office operation. Able to manage in VIP events Having experience on greenfield work. Pantry & office maintenance. Note: It will be 3rd party contract & Rotational shift. Interested candidates can apply on What's App No.: 91 63574 05360 E-mail ID: twinkle.chauhan@aloissolutions.com

Job Title: Admin Manager Location: Noida Sector 83, Uttar Pradesh Work Schedule: 6 Days Working (Monday to Saturday) but in case of work Sunday late evenings etc Preferred Gender: Male Job Type: Full-Time Immediate Joiners Preferred Key Responsibilities: Oversee the general cleanliness and upkeep of the office building Manage parking space allocation and resolve related issues Provide field support for various operational activities Handle courier services management, including dispatch and receipt of packages Manage vendor relationships and coordinate with vendors for services (maintenance, cleaning, etc.) Address general office queries and assist employees with day-to-day administrative needs Ensure smooth functioning of office infrastructure and resolve any administrative issues promptly Qualifications: Previous experience in office administration or facility management (3+ years preferred) Strong organizational and multitasking skills Ability to handle a variety of administrative tasks efficiently Good communication skills to manage vendor relationships and resolve queries Familiarity with office management software and tools Proactive and able to work independently with minimal supervision

Admin Manager (Administration) (Location: Bangalore) We are looking for an experienced and passionate Administration Manager to join our team. The Manager will be responsible for managing and overseeing company's day-to-day administrative processes and efforts. They should have excellent communication and organizational skills and they should be result-oriented people. They will also lead a team of professionals to complete a range of administrative tasks and duties in different departments. Responsibilities: 1. Plan and coordinate administrative procedures and systems and devise ways to streamline processes across all branches. 2. Ensuring that basic facilities are well-maintained and conducting proactive maintenance of all installations (electricity, drinking water, telecom etc.) 3. Track, Monitor & Review AMC Contracts/Purchase orders and follow-up with clients/venders for renewals 4. Manage and monitor material quotations, pricelist and dealership certificates on enquiries related to it. 5. Ensures safety precautions and security procedures are implemented properly. 6. Recruit and train personnel and allocate responsibilities and office space 7. Assess staff performance and provide coaching and guidance to ensure maximum efficiency 8. Ensure the smooth and adequate flow of information within the company to facilitate other business operations 9. Manage schedules and deadlines 10. Manage transport and accommodation facilities for any official work 11. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints 12. Oversee facilities services, maintenance activities and tradespersons. 13. Organize and supervise other office activities (recycling, renovations, event planning etc.) 14. Ensure operations adhere to policies and regulations 15. Be a team player to help/guide the staff members as & when required. Qualification: BSc/BA/MBA in business administration or relative field Experience: minimum 8 years of experience is required.

We are looking for a Junior Executive - Admin to oversee office upkeep, the role involves ensuring that facilities are well-maintained, addressing grievances promptly, coordinating with vendors, and supporting smooth day-to-day administrative operations. Key Responsibilities: Monitor and coordinate all office repair and maintenance activities. Ensure timely pest control, cleanliness, and hygiene standards across the premises Ensure water is purified and drinking water facilities are operational and clean. Handle grievances related to accommodation and resolve them promptly. Manage inventory of room supplies and coordinate replenishment as needed. Maintain a comfortable and safe living environment for all. Liaise with service providers (e.g., pest control, AMC vendors, housekeeping) to ensure timely and quality service delivery. Obtain necessary approvals from management for repairs, purchases,etc.. Maintain records of vendor agreements, service logs, and approvals. Support in maintaining documentation and administrative records related to facility operations. Perform other duties as assigned to support smooth facility and administrative functioning. Desired Skills: Any Graduate or related field. 1-4 years of experience in facility or office administration preferred. Good communication skills (written and verbal) and interpersonal skills. Strong sense of responsibility and ability to handle multiple tasks independently. Proficient in using Excel, MS Office tools & basic facility management processes.

She must be responsible for all the reception work, stock maintenance, visitors attend, courier handling etc. Good communication in English, Hindi & Bengali. Basic knowledge in MS Excel, MS Word, Power Point etc. English communication is must.

Position Titles: Junior Executive Assistant / Executive Assistant / Senior Executive Assistant Department: Administration & Reception Location: Vidyashilp University Job Summary: Vidyashilp University invites applications for Executive Assistant roles at various levels to support the Administrative and Reception functions. The ideal candidate will exhibit strong organizational and interpersonal skills, maintain a high level of professionalism, and ensure the smooth operation of daily administrative activities in a university setting. Key Responsibilities: Manage front desk and reception duties with professionalism and courtesy Coordinate meetings, appointments, and schedules Maintain records, files, and documentation in an organized manner Serve as a liaison between departments and external stakeholders Support day-to-day administrative functions and assist leadership teams as required Ensure a welcoming and efficient experience for all visitors, students, and staff Qualifications: Bachelors or Masters degree in any discipline from a recognized institution Compensation & Designation: Remuneration and designation will be commensurate with the candidate’s qualifications and relevant experience.

Role & responsibilities Greeting Visitors: Welcome and direct guests, clients, and vendors professionally. Managing Phone Calls: Answer, screen, and forward incoming calls. Reception Management: Maintain a clean and organized reception area. Handling Inquiries: Provide basic information in person or via phone/email. Office Supplies Management: Monitor and order stationery and office supplies. Document Handling: Filing, scanning, photocopying, and managing records. Courier and Mail: Receive, sort, and distribute incoming and outgoing mail/packages. Vendor Coordination: Liaise with vendors for office maintenance and services. Facility & Maintenance Workplace Cleanliness: Ensure housekeeping services are properly maintained. HR/Employee Assistance (if applicable) Onboarding Assistance: Help with joining formalities for new employees. Inventory Records: Keep records of office assets and supplies. Preferred candidate profile

Attendance Data Check,Plant Round,Full & Final Contract worker, PF Esic legal, Register checks all contractor,,Joining and exit formalities- Contract worker,New Joinee kit and ID card Process, Shoes and Uniform distribution, Day to day admin work,

To do Travel Administration i.e. Booking of Air / Railway Tickets, Hotel, Car etc. To do checking and processing of Admin related Bills, to do work order & Renewal of Contract, to do work related to providing and maintaining facilities in the Office.

Job Title: Receptionist Location: GLA University, Greater Noida Campus Employment Type: Full-Time About GLA University: GLA University is a premier institution dedicated to academic excellence, holistic development, and student success. Our Greater Noida campus is a dynamic and welcoming environment where every team member plays a vital role in supporting our mission. We are seeking a courteous and professional Receptionist to be the face of our campus, delivering outstanding front-desk service and administrative support. Key Responsibilities: Serve as the first point of contact by warmly welcoming visitors, students, and staff, ensuring a positive and professional impression of the university. Efficiently manage incoming calls, directing them to the appropriate departments and accurately conveying messages. Provide clear, up-to-date information on academic programs, campus amenities, university events, and general inquiries. Support new student registration by collecting and verifying all required documentation and data. Coordinate appointments, meetings, and room bookings, ensuring smooth scheduling and logistical arrangements. Oversee the distribution of incoming and outgoing mail, ensuring timely and accurate delivery to relevant departments. Maintain a clean, organized, and well-stocked reception area to reflect the universitys standards of hospitality. Manage the issuance of visitor badges while ensuring all security procedures are diligently followed. Offer administrative assistance to various departments, including document preparation, data entry, and records management. Work collaboratively with team members to promote smooth communication and coordination across university departments. Candidate Requirements: Bachelors degree in any discipline is essential. Previous experience in a receptionist or similar front-desk/customer service role is preferred. Strong communication skills, both written and verbal, with fluency in English and Hindi. Courteous, approachable, and professional demeanor with a passion for delivering outstanding service. Ability to multitask effectively while managing time and priorities in a dynamic environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required. Strong interpersonal skills and the ability to work comfortably with people at all organizational levels. Discreet and reliable in handling sensitive and confidential information. Familiarity with standard office equipment (printers, copiers, phone systems). Knowledge of the university's academic offerings and campus facilities is a plus. How to Apply: Interested candidates should submit their updated resume to vedika.sharma@gla.ac.in by June 06th 2025. Please mention Receptionist - Greater Noida Campus in the subject line. Join GLA University and be a part of a vibrant academic community committed to excellence and innovation.

Job Responsibilities: Handle bank-related work efficiently (payments, deposits, reconciliations). Expert-level skills in Google Sheets and MS Excel for data management and reporting. Vendor Management Timely invoicing, payments, follow-ups, and reconciliation. Physical verification of company assets and stationery inventory. Perform vouching and verification of petty cash expenses. Regular updating and verification of company records on shared spreadsheets. Collaborate with the internal team for accurate and timely accounting entries. Required Skills & Qualifications: Minimum 2+ years of hands-on experience in an accounting role. Proficiency in G-Sheets, MS Excel, and basic accounting software. Strong attention to detail and a proactive attitude. Education: CA Inter, B.Com, M.Com. Good organizational and communication skills.

1. Responsibilities 1. Update calendars and schedule meetings 2. Travel desk management 3. MD/CEO - client coordination, Vendor follow-ups**Ability to handle and communicate with C level people 4. Provide support to another department as needed 5. Adhere to all the company policies and procedures 6. Handle all the incoming and outgoing correspondence in a timely and efficient manner 7. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Who can handle operational activities in day-to-day manner along with her good analytical parts 8. Direct visitors to the appropriate person and office 9. Provide basic and accurate information in-person and via phone/email 10. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) 11. Arrange travel and accommodations, and prepare vouchers 12. Keep updated records of office expenses and costs 13. Manage housekeeping staff and maintaing inventory of pantry Roles 1. Handle customer enquires - Phone, email, google business, WhatsApp 2. Stationary Management - Corporate Profiles, websites 3. Manage logistic for any event conducted by organization

Job description Role & responsibilities 1. Dispatch & Mail Room Management: Receive, sort, and distribute incoming mail, packages, and deliveries. Ensure timely and accurate delivery of internal and external correspondence. Maintain organized records of all incoming and outgoing mail and packages. 2. ID Card & Access Card Administration: Coordinate the issuance and management of ID cards and access cards for employees. Ensure compliance with security protocols and procedures regarding access control. 3. Director Office Support: Provide administrative support to the Director's office as needed 4. HRMS Pool Car/Director Office Vehicle and Drivers: Coordinate the scheduling and allocation of pool cars and drivers for official use. Ensure proper maintenance and upkeep of company vehicles. Driver management 5. Landline and Desk Phone Management: Coordinate the setup and maintenance of landline and desk phone connections for employees. Address any issues or concerns related to phone systems. 6. Bill Processing & MIS: Process invoices and bills related to office operations and services. Generate and maintain MIS reports for expense tracking and analysis. 7. Fleet Management: Oversee the company's fleet of vehicles, including maintenance schedules and insurance requirements. Optimize fleet usage and minimize costs where possible. 8. Stationery Management: Procure and manage office stationery supplies, ensuring adequate stock levels at all times. Distribute stationery to employees as needed. 9. Parking Management: Monitor and manage office parking facilities, including allocation of parking spaces. Enforce parking policies and regulations. 10. Asset Management: Maintain a comprehensive inventory of office assets, including equipment, furniture, and electronics. Track asset movements, disposals, and replacements. Interested Candidates can share their resumes on riya.pagar@lodhagroup.com

Role & responsibilities Greet and welcome visitors with a warm and positive attitude and direct them to the concerned person. Answer and direct calls, emails, and inquiries efficiently. Oversee front-desk operations. Manage office supplies inventory and ensure timely procurement. Assist in organizing events, meetings, and employee engagement activities. Support administrative tasks such as filing, data entry, and document management Collaborate with other departments for smooth office operations Skills required: Good communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook, Teams) Strong multitasking and organizational abilities Ability to handle sensitive information with confidentiality

Male candidate preferred Oversee office operations & ensure the office runs smoothly Manage office supplies Be first point of contact: handle incoming calls, emails &front-desk Travel arrangements Ensure cleanliness, safety & functionality of office Required Candidate profile Male candidates preferred Maintain confidentiality of sensitive information Good at coordinating with vendors, service providers, etc Good at maintaining records, filing systems, documentations, etc

Job Title: Admin Officer Department: Branch Operations Reporting To: ABM - Operations Location: Panvel Experience Required: 25 Years Weekly Off: Rotational Employment Type: Full-Time, Permanent About AESL Aakash Educational Services Ltd. (AESL) is a leading name in test preparation for NEET, JEE, Olympiads, and board exams. With over 300 branches and a focus on both classroom and digital learning, AESL is committed to student success and accessible quality education. Recognized as a Great Place to Work for three consecutive terms, we offer a dynamic and growth-oriented work environment. Role Overview The Admin Officer ensures smooth day-to-day operations at the branch level, managing facilities, office activities, and support services. Key Responsibilities Oversee daily administrative operations and office maintenance Manage front desk, housekeeping, supplies, and dispatch Handle meeting/training bookings and staff coordination Maintain records, attendance, and internal communication Ensure availability of stationery, refreshments, and first aid Support branch head and assist with external/internal queries Manage ad hoc and outdoor activities as needed Requirements Graduate in any discipline 2–5 years of relevant experience Proficient in MS Office Strong communication, coordination, and interpersonal skills Self-motivated with a positive attitude Industry: Open to candidates from any industry background

Designation Offered : Admin Executive Experience required : 3 - 5 years Salary Offered: 3.5 LPA - 4.8 LPA CTC Timings : 9AM-5PM or 10AM-6PM (8 hrs Shift) (Mon - Sat.) Education Qualifications: Any Graduate B.A. / BBA / B.sc /B. Com Job Location : Footprints Childcare Pvt. Ltd. Capital Business Park, Sector- 48, Gurugram, Haryana JOB PURPOSE Provide administrative support to ensure efficient operation and upkeep of the offices. Ensure successful accomplishment of a variety of administrative tasks related to centre launch, vendor management, storage and distribution of welcome kits, and event management. KEY ACCOUNTABILITIES Inventory management of and logistics support for welcome-kits and office supplies. Repair, maintenance, and upkeep of office and equipment. Vendor management. Provide administrative, supervisory, and legal formalities related support in Centre-launch process and arrangements of events. Provide miscellaneous administrative support to senior management. DUTIES AND RESPONSIBILITIES Welcoming and Assisting Visitors: Greet and guide visitors, ensuring a positive first impression. Managing Phone Calls: Answer, screen, and direct incoming calls, taking messages when necessary. Administrative Support: Assist with tasks like scheduling, filing, and maintaining office supplies. Data Entry and Record Keeping: Maintain accurate records and perform basic data entry tasks. Mail Handling: Receive, sort, and distribute incoming and outgoing mail. Reception Area Maintenance: Ensure the reception area is tidy, organized, and presentable. Problem Solving: Address minor issues or inquiries, escalating as needed. Customer Service: Provide excellent customer service to both internal and external stakeholders. Collaboration: Work collaboratively with other departments to ensure smooth operations. Ability to build rapport with guests and colleagues, demonstrating professionalism and empathy. Proficient in using office software and equipment, including Microsoft Office Suite. Customer Service Skills: Ability to handle inquiries, address concerns, and resolve issues effectively. Problem-Solving Skills: Ability to identify and resolve issues independently, escalating when necessary. Prepare inspection schedules and conduct periodic inspection of company-operated Centres and Footprints offices to check upkeep of buildings, facilities and equipment. Organize necessary repair and maintenance work as required. Ensure operation of office equipment by completing preventive maintenance requirements. Maintain a list of approved vendors and enlist new vendors as and when needed. Select, negotiate for rates, and award work orders to appropriate vendors. Process vendors invoices for payment. Maintain inventory of Welcome-Kits by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Manage dispatch of Welcome-Kits’ to clients (parents) on Footprints portal. Provide miscellaneous administrative support to directors and senior management. Oversee and supervise the work of junior staff working at the office pantry and warehouse. KNOWLEDGE/SKILLS/ABILITIES Knowledge of office management systems and procedures. Computer Literacy Attention to Detail Planning and organizing skills Interpersonal skills (polished, courteous, professional and patient) Analytical thinking, critical thinking and problem-solving skills Effective communication skills – both oral and written Interested candidates kindly share your cv at bharti.garg@footprintseducation.in

Role & responsibilities Preferred candidate profile