SP Wealth

JD for back office: A *Back Office Executive* in an investment office plays a crucial role in ensuring the smooth operation of the firm's non-client-facing activities. This position typically involves handling administrative tasks, supporting front office activities, and ensuring compliance with internal and external regulations. Below is a detailed job description and list of responsibilities for this role: ### *Job Title:* Back Office Executive - Investment Office ### *Job Summary:* The Back Office Executive is responsible for managing and supporting the administrative operations of the investment office. This role involves data management, processing transactions, ensuring compliance, and providing support to the front office to help achieve the firm's financial and operational goals. ### *Key Responsibilities:* #### 1. *Transaction Processing:* - Handle the processing and settlement of trades, including equity, bonds, and derivatives. - Reconcile trade discrepancies and resolve any issues with counterparties. - Ensure timely and accurate posting of transactions to the relevant systems. #### 2. *Data Management:* - Maintain and update records of transactions, client accounts, and investment portfolios. - Manage databases and ensure data integrity and accuracy. - Generate reports on portfolio performance, transactions, and other key metrics. #### 3. *Compliance and Regulatory Reporting:* - Ensure compliance with internal policies and external regulations (e.g., SEBI, RBI). - Prepare and submit regulatory reports as required. - Monitor changes in regulatory requirements and ensure the offices processes are updated accordingly. #### 4. *Reconciliation:* - Perform daily, weekly, and monthly reconciliations of cash, securities, and trades. - Resolve any discrepancies in account balances and ensure accurate financial reporting. #### 5. *Support to Front Office:* - Provide administrative support to traders, portfolio managers, and analysts. - Assist in the preparation of investment proposals and presentations. - Coordinate with the front office to ensure the smooth execution of investment strategies. #### 6. *Risk Management:* - Monitor operational risk and implement procedures to mitigate potential risks. - Assist in the development and implementation of risk management policies. #### 7. *Client Reporting and Communication:* - Prepare and distribute client statements, investment reports, and other communications. - Handle client inquiries related to account information, transactions, and other administrative matters. #### 8. *Technology and Systems Support:* - Ensure the smooth operation of investment management systems and software. - Coordinate with IT to resolve system issues and implement new technologies. #### 9. *Document Management:* - Manage the filing and archiving of documents, ensuring easy retrieval and compliance with record-keeping policies. - Maintain confidentiality of sensitive information. #### 10. *General Administrative Duties:* - Assist with office management tasks such as scheduling meetings, managing calendars, and coordinating travel arrangements. - Support special projects and perform other duties as assigned by management. ### *Qualifications:* - Bachelors degree in finance, business administration, or a related field. - Proven experience in a back office or similar role, preferably within the financial services or investment industry. - Strong understanding of financial markets, instruments, and regulations. - Proficiency in MS Office, particularly Excel, and familiarity with investment management software. - Excellent analytical, organizational, and communication skills. - Ability to work under pressure and manage multiple tasks simultaneously. ### *Key Competencies:* - Attention to detail and accuracy. - Strong problem-solving abilities. - Ability to work independently and as part of a team. - High level of integrity and discretion in handling sensitive information. This role is essential for maintaining the operational efficiency and regulatory compliance of an investment office. The Back Office Executive supports the overall investment process by ensuring that all administrative and operational tasks are completed accurately and on time.