Site Accounts & Administration Executive

Site Accounts & Administration Executive

manage and oversee accounts, administration, stock control, and labour-related activities at the solar project site, ensuring smooth project execution, cost control, and compliance with company policies.

Key Responsibilities:Accounts & Finance

• Handle daily site accounts including petty cash, advances, and vendor payments.
• Verify and record bills/invoices with proper supporting documents before submission to Head Office.
• Maintain accurate financial records and prepare daily/weekly/monthly expense reports.
• Ensure compliance with GST, TDS, and other statutory requirements.
• Assist auditors and management during site audits.

Administration

• Manage site office facilities, travel, accommodation, and utilities.
• Maintain attendance, leave records, and ensure employee discipline.
• Coordinate with Head Office for site requirements and approvals.
• Manage communication with vendors, contractors, and local authorities.
• Maintain statutory and project-related documentation.

Stores, Stock Checking & Inventory Maintenance

• Receive, inspect, and record all incoming project materials (solar modules, inverters, cables, consumables, etc.).
• Conduct daily stock checking and maintain updated stock registers (manual & digital).
• Ensure stock maintenance by proper stacking, storage, and protection from damage/theft.
• Carry out weekly/monthly physical stock verification and reconcile with records.
• Issue materials only against proper requisition slips and keep consumption records.
• Prepare and submit stock utilization and balance reports to Head Office and Project Manager.

Labour & Workforce Management

• Maintain labour attendance, muster rolls, and wage records.
• Coordinate with labour contractors for supply and deployment.
• Ensure compliance with labour laws (ESI, PF, Minimum Wages).
• Handle worker welfare, grievances, safety inductions, and PPE distribution.
• Support site engineers in daily manpower allocation.
• Prepare and share daily labour utilization reports with Project Manager & HO.

Job Type: Full-time

Pay: ₹10,733.30 - ₹27,229.31 per month

Work Location: In person