Secretary to Chairman

· Calendar Management

· Manage the Chairman's office to facilitate and coordinate all activities and various business needs.

• Manage expense report coordination and submission
• Travel management (domestic and international) for Chairman and Other Senior officials

· Internal & External Communication

· Maintain an organised filing system of paper and electronic documents

Responsibilities

· Coordinating with all Department Heads as required, to facilitate standard meetings or any meetings that need to be scheduled.

· Maintaining Files and confidential/legal documents of the Chairman’s Office

· Attending Chairman’s meetings, project related meetings & make notes on discussions/Minutes of the meeting and circulate the same to all concerned.

· Maintaining Chairman’s list of contacts and update as required

· Managing Chairman’s Club Memberships

· Making Travel arrangements/Visas /Local Transport / Accommodation as required in India and overseas for Chairman. Chairmans’ Family and Staff.

· Making pre-travel requests for funds & post-travel settling of accounts with the Accounts Department, in the prescribed format.

· Answering mails that may be addressed to the Chairman after taking inputs from him on the replies if need be during his travels.

· Coordinating for the payment for all the Chairman's Bank cards (Credit / Debit), Personal bills / regular monthly bills (Electricity / Water /telephone etc.,) for chairman’s residence.

· Coordinating with HR / Admin for administrative requirements.

· Any other duties assigned by the Chairman.

Reporting System:

· Will report to the Chairman & CEO on duties assigned by him.

· Will report to HR & Admin on leaves & other administrative matters.

Candidate preferably to be within 5 kms from the office location

Job Type: Permanent

Pay: ₹60,000.00 - ₹70,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person