120 Secretary Jobs

Location: Andheri, Mumbai Educational Level: Graduate/ Post Graduate Work Experience : 3 to 12 years experience Industry: Any Job Responsibilities:- Calendar Management Meeting management within Internal / External Teams. Filing of important documents [Filing] Coordination within departments. - All levels Attending meetings - Prepare MOMs -Follow up on tasks & Targets & Deadlines Reminders & Follow-ups to all meetings . Travel management-Domestic & International, Visa documentation process.

Greetings from S&T Group of Companies!!! S&T Welcare Equipments Pvt ltd is the company serving the society by guiding people into health life style. We at WELCARE have taken a strong to equip you to help in leading health life style. We are looking for Executive Assistant - Only Female Scheduling meeting, Preparing Minutes of Meeting, following on deadlines Travel Ticket booking - Bus, Train, Flights, hotels Insurance Payments for CEO & Family Work Co-ordinations with other departments Sales team co-ordination Expenses management General Administrative Tasks Strong Communication Skills Microsoft software proficiency Interested Candidates Kindly share your update Resume. to hr@welcareindia.com

• Manage day-to-day administrative tasks and scheduling • Handle correspondence, emails, and phone calls efficiently • Coordinate appointments, and travel arrangements

Role & responsibilities Responsibilities Manage professional and personal scheduling for the Partner/Director, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as the content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Preferred candidate profile 3 or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees PLEASE NOTE: OFFICE TIMINGS: Flexible 9-6:30, will need to clock 8.5 to 9 hours per day Work Mode: WORK FROM OFFICE Work days: Monday to Saturday, 2nd and 4th Saturdays are off.

Position: Executive Assistant to CFO (Secretarial role) Job Location: BKC, Mumbai Working: Mon to Fri (Work from office) We are seeking a highly organized and proactive Executive Assistant t o support the Chief Financial Officer (CFO) in a fast-paced, dynamic environment. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to handle sensitive information with integrity. This is a high-visibility role that offers exposure to strategic decision-making and the inner workings of a leading organization. Key Responsibilities: Calendar Management: Schedule and coordinate internal and external meetings, conferences, and events for the CFO; manage day-to-day appointments and deadlines. Travel Arrangements: Plan and manage complex travel itineraries including flights, accommodation, and ground transportation; process travel reimbursements. Documentation & Communication: Draft, proofread, and manage confidential correspondence, reports, presentations, and meeting minutes. Stakeholder Coordination: Act as a liaison between the CFO and internal teams, board members, investors, auditors, and other key stakeholders. Meeting Support: Prepare agendas, collate materials, ensure timely distribution of documents, and follow up on action items. Confidentiality & Discretion: Handle sensitive financial and strategic information with the highest level of confidentiality. Project Assistance: Support the CFO in strategic and operational projects, including financial reporting cycles and board meeting preparations. Record Keeping: Maintain accurate records, organize filing systems, and ensure compliance with internal and regulatory standards. Office & Administrative Support: Assist with general administrative tasks, including expense tracking, vendor coordination, and executive office supplies. Candidate Requirements: Bachelors degree in Commerce, Business Administration, or a related field. 5+ years of experience as an Executive Assistant or Secretary to C-suite executives, preferably in finance or corporate settings. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with modern collaboration tools (e.g., Teams, Zoom). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High degree of professionalism and judgment. Discreet, trustworthy, and capable of handling sensitive information with integrity. Comfortable working in a high-pressure, fast-paced environment.

Responsible for Secretarial, Clerical & administrative support to COO / PLANT DIRECTOR Manage & maintain COO schedules Prepare & publish key business metrices Daily administrative tasks - Ticket booking, Car arrangement, Visitor Management, MIS et Required Candidate profile Any UG/PG 6-10yrs exp as EA/PA to Director/COO level Strong in MIS, Data Analytics, English Communication, MS Office, Social Media, Negotiation, Diplomatic skills must Willing to work @ Cuddalore Perks and benefits Excellent Perks. Must relocate near CUDDALORE

Secretarial works of Senior Official -scheduling meetings, dcoumentation, communication, managing vehicle movements, etc. Manage faciltiy services to ensure smooth daily site office operations and facility upkeep Role may require ocassional travel Required Candidate profile Graduate female with excellent English communication skills (verbal and written), presentable, with around 8 yrs hospital exp in similar role. MS Office proficiency is essential. hr@citadelhealth.in

Assisting in the Meetings along with MD Assisting in Visiting the Events Maintaining the schedule of MD Event Management of Particular Corporate Event Project Taking all staff daily task report & report to md Routine Office Management, Client Servicing, Checking Etiquettes pre-defined for the company employee. Disciplinary action and punishment for rules application authority Smooth organization run responsibilities Business target achieving Targeting business goals Personal Taking Care of MD like his food, his travelling schedule booking, stay, and about taking care of his comfort zone in business hours

We are hiring Executive Secretary to MD for our client who is a Group of Companies with industries in nearly 10+ different Domains. Looking for an experienced consultant with less than 30 days' notice to join. salary is not a bar for the right candidate. Candidate must know Kannada language. Share your cv immediately to mail ID - sunil@poiesisintel.com Please find the detailed JD below. Key Responsibilities: Manage and maintain the MDs schedule, appointments, and travel arrangements. Handle confidential documents ensuring they remain secure. Screen and direct phone calls/emails; respond when appropriate. Draft, review, and edit correspondence, reports, and presentations. Coordinate meetings, including agenda preparation, minutes recording, and follow-ups. Liaise with internal departments, external stakeholders, and senior leadership on behalf of the MD. Conduct research and prepare briefing materials for meetings and presentations. Organize and maintain files and records, ensuring confidentiality. Assist in project coordination and tracking of deliverables Adding to this, Graduate degree is must. Certificate in Secretarial is added advantage. Age must be 45+ and experience must be 20+ Only Bangalore based candidate

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Only Gurgaon and south Delhi Residents Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel Speak Telugu kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Female Candidate Any Graduate Location: Alwarpet, Valasaravakkam, Jafferkhanpet Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com

Manage office of Senior Official with schedules, communication, presentation preparation, analysis of reports etc. Additionally manage faciltiy services to ensure smooth daily site office operations and facility upkeep Role will require travelling Required Candidate profile Graduate female with excellent English communication skills (verbal and written), presentable, with around 8 yrs exp in a similar role in hospital. Proficiency in MS Office is essential.

Manage the MD’s calendar, scheduling internal and external meetings, appointments, and business travel. Organize and coordinate logistics for domestic and international travel, including flights, accommodation, and visa arrangements. Required Candidate profile Any graduate fresher Excellent communication and interpersonal skills Proficiency in MS Office Suite Strong multitasking, organizational, and time management skills

Manage the CEO, CFO & MD schedule, including appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and events Handle confidential matters, including correspondence and phone calls Prepare MOM

>Manage schedules and communication, organize meetings, calls, and maintain the executive's calendar. >Prepare reports, Presentations, and Official Documents. >Ensure confidentiality and smooth operations, handle sensitive information discreetly.

Greet & welcome visitors in a warm friendly manner Answer & direct phone calls professionally Maintain the reception area, ensure tidy/ presentable Handle admin tasks such as scheduling appointments Assist with basic office support when required Required Candidate profile Fresher can apply Female Candidate Prior experience as receptionist / admin will be preferred 1-6 years exp CTC upto 15 K Presentable with good comm. skills Location- Mohali

* To Assist Director/CEO for all end to end office coordination with internal-external stake holders * Schedule meetings with Director/CEO & follow-up on daily progress of the construction project & coordinate with vendor * Travel arrangements Required Candidate profile * Graduate in any discipline/PGDBM with 2-5 Years of experience as Executive Assistant/ Secretary to Director/CEO in real estate construction Company or any other Company at Bangalore.

Our client a reputed Pharma Company at Lower Parel, Mumbai needs Post : Executive Assistant to Director Location : Lower Parel, Mumbai Qualification : Graduate Experience : Min 4 years working with Sr. Management Level Salary : Salary upto 6 LPA with all benefits Age : Below 30 years All Saturday / Sunday off Job Profile : Assisting the Director in the day to day Activities Calendar management Co-ordinating and preparing monthly / Weekly Reports Co-ordinating with departments for the details as and when required by the Director Replying to emails Should be very good in self-correspondence Handling the Directors Desk in his Absence Preparing Travel Itinerary Data Management Required skills Good knowledge of MS word, Excel & PowerPoint. Proven ability to manage a flexible schedule Exemplary Planning and Time Management Skills Outstanding Verbal and Written Communications Skills Ability to interact with high profile Clients and Executives Email CV and Passport size photo with current salary and notice period to resume@jobspothr.com Job updates on www.jobspothr.com After mailing CV, please call 99877 06721 Thanks !

EA to MD will provide high-level administrative support, ensuring efficient operations and enabling the MD to focus on strategic and high-value initiatives Managing Travel, Calendar, Appointment etc of MD Preparing MOM's & follow up with concerns Required Candidate profile Stay organized and manage time & work space Should be a SPOC Candidates from Edtec or Education domain will be an added advantage Location: Pallavaram, Chennai Timing: 9:00 AM to 6:30 PM (Flexible)

Post: Executive Assistant to MD Department: Operation Location: Mumbai-Goregaon Reporting To: Managing Director Key Tasks and Responsibilities: Executive Assistant Manage emails, information, and other communications; answer where possible highlight and prioritise those that need MD attention Plan and maintain MDs calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings Act as follow-up Manager across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed Type up notes, emails, presentations and reports; circulate and file information effectively Book transport and accommodation as and when required Attend Senior Leadership Team meetings, off-site quarterly days and other strategic meetings to take notes and action points Collaborate effectively with all staff, clients, and suppliers Provide good relationship management with the client Deliver timely and outstanding client satisfaction Exceptional organisational skills of self and others and ability to work without supervision Maintain 100% confidentiality, demonstrate diplomacy and tactfulness Use polished communication skills both verbal and non-verbal to influence and persuade Focus on business priorities and all functions to ensure client and other stakeholder satisfaction Ability to remain calm under pressure and manage conflicting priorities Strong Microsoft Skills for common apps Ability to take and record accurate notes/minutes in complex meetings Accountable and committed to the task in hand Constantly consider where we can ‘do better’ – be enterprising With integrity, honesty and openness Always act in the best interest of the client Approachable to clients and colleagues Excellent communication and interpersonal skills at all levels Open to new ways of doing things An ability to manage time and workload efficiently Willing to do whatever it takes to get the job done Experience At least 2 years of relevant professional experience Work Location: Mumbai-Goregaon Key Performance Indicators: Task Completion Rate. Schedule Management Efficiency Email Management Efficiency Call Handling Rate Executive Satisfaction Document Preparation and Formatting Quality Project Coordination Success Rate Confidentiality Compliance Qualifications: Graduate from a recognise university. Skills: Excellent written and verbal communication skills Planning, prioritisation and time management skills Excellent logistical skills – making arrangements for travel, complex diary management Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.

Company: French MNC Foods company Location: Mumbai (Ghatkopar West) Role and Responsibilities: Manage and maintain the calendars and appointments of the respective Directors Make necessary arrangements for meetings, travel schedules (tickets, hotels, visas, overseas appointments) and stay for guests. Organize and coordinate official functions, meetings, conferences etc. Manage work schedules and send reminders and alerts informing about the planned appointments. Maintain record of the correspondence received, in form of telephone calls, letters, emails etc and ensure the message is passed. Manage the expense claims of the respective Director Manage relevant expenses (raising PR and GRN) in collaboration with the SSD/ Finance department. Maintain confidentiality regarding the information maintained, meetings attended, decisions taken and other activities performed. Job Specifications (Education): Graduate (BA/B.Sc./B. Com) (Experience): 3 to 5 years of relevant experience in EA role Skills Needed (Technical) : Calendar management Email management Customer relationship management Travel coordination Problem solving Interpersonal skills Event coordination Core Functional Competencies to be successful on the job Communication skills Management and negotiation skills Planning and execution

Responsible for all Executive Assistant work. This involves efficient handling of all internal and external meetings, scheduling of appointments, organizing and dealing with all communications and correspondence, drafting and preparing letters, reports, checking emails, and responding on behalf of MD. Will also be required to do travel Bookings and Hotel reservations, and will assist MD when he is in and out of India in all related work. Desired Candidate Profile Very presentable Should have worked as Secretary to Senior Management Personnel for atleast 7 years Strong language skills (Written and Oral) Good telephone manners Computer savvy with knowledge of Microsoft Office and Mail programs and preferably Chat GPT. Good Word Processing, Excel and Power Point skills and typing speed required Ability to work under pressure in a highly energized environment Cheerful disposition and the ability to work independently with a task oriented focus and self-initiative Candidate Profile Fluency in English essential. Preferred age: Around 35 years and above

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Prudential s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed. Job Description Job Title: Executive Assistant Location : Mumbai Overall, Role Purpose An Executive Assistant is to provide high-level administrative support to senior executives, enabling them to focus on strategic initiatives and key business priorities. By efficiently managing schedules, communications, and administrative tasks, the Executive Assistant ensures that executives can maximize their productivity and effectiveness. Additionally, they serve as a trusted liaison between executives and internal/external stakeholders, maintaining confidentiality, and handling sensitive information with discretion. Overall, the Executive Assistant plays a crucial role in facilitating the smooth operation of the executive office and contributing to the overall success of the organization. Key Responsibilities Coordinate daily calendars of senior managers. Plan appointments and events Act as the point of contact between executives and employees/clients Create regular reports and update internal databases. Make travel arrangements. Respond promptly to managers queries. Facilitate internal communication (e.g. distribute information and schedule presentations) Develop and maintain a filing system. Suggest more efficient ways to run the office and troubleshoot malfunctions. Communicate effectively with global teams, providing updates, insights, and support as needed. Job Requirements - Knowledge and Skills Proven work experience as a Executive Assistant, Executive Administrative Assistant or similar role Excellent organizational skills with an ability to think proactively and prioritize work. Experience exercising discretion and confidentiality with sensitive company information. Knowledge of office procedures Solid experience with office management systems, ERPs, and MS Office Familiarity with online calendars and cloud systems Experience using office equipment, including printers and fax machines. Strong communication skills (via phone, email and in-person) Strong organizational and time-management skills Minimum graduation and additional qualifications as Personal Assistant or Secretary are a plus Job Requirements - Attributes Efficiently handle calendars, schedules, and travel arrangements while prioritizing tasks and meeting deadlines. Communicate effectively with stakeholders, maintaining confidentiality with sensitive information. Proactively solve issues, pay close attention to detail in tasks like report preparation, and adapt to changing priorities. Utilize office software, be adaptable to new technology, and foster positive relationships with colleagues and clients. Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.

Emailing and other communications; preparation of MOM; calendar management; document creation and submission to respective authorities; arrangement of meetings; managing documents and key information; managing other admin activities; travel management; coordination with all stakeholders as per the requirement;