1432 Secretarial Activities Jobs - Page 25

Job Title: Senior Executive - Secretarial Location: Hyderabad Key Responsibilities: Assist in E-filing of norms and regulatory compliance documentation. Support in incorporation of companies (Public and Private Limited). Prepare and draft Notices, Agendas, and Directors' Reports for client companies. Assist in Annual Filing documents , Notices , Directors Reports , and Annual Reports . Maintain and update Statutory Registers and assist in statutory compliance . Coordinate and assist during Audits and facilitate audit documentation. Handle tasks related to Legal Compliance and support Ministry of Corporate Affairs (MCA) filings. Manage all secretarial work , including court agenda and company-side legal complaints . Attend and document Board Meetings and General Meetings . Compile and maintain Annual Reports , meeting records, and company documentation. Key Skills: Good drafting and documentation skills Attention to detail and time management Proficiency in MS Office (Word, Excel, PowerPoint) Excellent written and verbal communication skills Preferred Qualifications: ACS

NOTE: This is a contractual position for only 3 months. Key Roles & Responsibilities: Support the manager in all administrative functions. Screen and manage communications into and out of the office. Schedule appointments, co-ordinate meetings, & prepare agendas. Co-ordinate with the travel desk to arrange travel, accommodation and other logistical support as & when required. To provide support to the manager in delivering the daily objectives such as provide administrative services including diary management, booking meetings, planning events, etc. Ensure all correspondence and relevant materials are produced in a timely and accurate manner. Screen calls, enquiries and requests, and deal with them when appropriate Handle any other task or assignment arising in the daily course of work. Ensure that the confidentiality of the information is protected at all times. Essential Skills & Experience: Minimum 8 years of experience as an executive assistant / executive secretary for a senior level individual, in a large and reputed organisation Experience of handling multiple stakeholders Ability to work in a high-stakes & high-pressure environment Ability to prioritise assignments with impeccable accuracy and results. Experience in handing large volume of correspondence, coordinate and organize meetings, take efficient minutes and coordinate follow-ups, make travel arrangements, manage diaries, update personal expense sheets.

Arrangment of tour schedules in National/international plans with VISA prrocess Maintain approvals in daily schedule & vender management Generate MIS & anlytics data, Email management, scheduling appoiintment, preparing Agendas for meetng Required Candidate profile Calender Management Assisting VP in daily activities preferable male candidate Good communication skills Technolgy proficiency MS Office(word,Excel, Power point) Database management immediate joiner

Job Location : MRC Nagar Chennai Role & responsibilities : Organizing files/digital files Sending Invoices and Email updation Answering calls, taking messages and handling correspondence Maintaining diaries and arranging appointments Typing, preparing and collating reports Filing Organizing and servicing meetings (producing agendas and taking minutes) Managing databases Prioritizing workloads Implementing new procedures and administrative systems Liaising with relevant organizations and clients Coordinating mail-shots and similar publicity tasks Preferred candidate profile : Organization and time management skills Good knowledge of computers is required Candidate should good English communication skills Assertiveness Flexibility

Job Responsibilities Leading the Secretarial & Corporate Governance team Company Secretary of the organization, designated KMP as per Companies Act and Compliance Officer for SEBI. Getting organization IPO ready. As and when the decision on taking up IPO takes place, leading that crucial initiative from Secretarial function point of view. Leading the post IPO functions as well as per the regulations. Checking & ensuring secretarial compliance with all applicable laws including RBI Regulations, SEBI, MCA and other compliances Preparing Notices, Agenda papers, resolutions, MOMs, ROC forms, Offer letters etc. and suitably scheduling it, representing it (wherever needed) in different Board forums. Listing of Non-convertible Debentures, Commercial Papers, Foreign Currency Bonds etc. on the stock exchange. Preparation/Review of GID, KID, IM & other transaction documents for issue of NCDs & other borrowings Preparation of Annual report of the Company as per Companies Act, 2013. Oversee legal department of the company Technical skills Experience IPO launch as a lead is mandatory The experience range can be between 10-15 years. Company Secretary Qualified mandatory and LLB qualified or pursuing ( added advantage) Kindly share the resume at reesha@walplast.com

Responsibilities: * Maintain confidentiality at all times * Coordinate meetings & appointments * Manage correspondence & communications * Prepare reports & presentations * Provide administrative support to senior team members Flexi working Free meal Food allowance House rent allowance Health insurance Life insurance Annual bonus Sales incentives Provident fund Office cab/shuttle

Proficient in MS Office. Handling Travel Management, Calendar Management. Handling all the secretarial activities. Doing Guest Management. Candidate should be presentable and good in communication. Location: BKC Annex, Kurla West If interested, please share your CV at kavisha.agarwal@aubank.in

Convening and assisting of Board & Committee meetings/AGM/EGM/postal ballot of the group companies.ROC filings of the group companies.Statutory record maintenance of the group companies.Compliances of unlisted group companies.Post delisting matters.. Required Candidate profile Male/Female- Min.2500 crore T.O Listed Company-CS qualified, having CA, CWA, MBA /LLB from reputed institution would be preferred. Post qualification 8-10 years. 4-5 years in SEBI LODR Compliances

Job description Excellent Communication Proficiency in collaboration and delegation of duties Hands on - Google sheet, forms & drives Flexible with work timings & Male candidate is preferred Follow ups on tasks and activity Hands on - Google sheet, forms & drives Required Candidate profile Excellent Communication Skills Problem-solving skills with impeccable multi-tasking abilities

Pleasant personality Good command on English Complete charge of filing and documentation Calendar Management Coordination, follow ups Organize and manage events 2 years at least as EA to Director/CEO/MD Female only Location- Near Science City

This role involves the development and application of engineering practice and knowledge in the creation and assurance of products and solutions across engineering disciplines. Includes defining the fundamental concepts and properties of an engineered system or product, creatively determining a products physical form, function and performance, and the assurance of safety, reliability, availability maintainability. Also addresses the through life support and evolution of systems and products, via provision and support of documentation and information assets, assessment of whole lifecycle environmental impact against environmental regulations and policies, and incorporation of renewable energy sources and clean technologies into product system design. Job Description - Grade Specific Focus on Systems Engineering Product Design. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers.

Only Female Candidates Presentable and confident personality Hindi Will also work , English is not mandatory. Open-minded, emotionally intelligent, and loyal Food allowance

Company Description Wise is a global technology company, building the best way to move and manage the worlds money Min fees Max ease Full speed Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money As part of our team, you will be helping us create an entirely new network for the world's money For everyone, everywhere Job Description More about our mission and what we offer Salary Range: 2,400,000 INR 3,200,000 INR + RSU's The Senior Company Secretarial Assistant will support the APAC Company Secretariat team in delivering best practice governance for our APAC entities as well as ensuring compliance with all relevant legislation/regulation The position will require a company secretary with a minimum of 7 years experience who will be able to work efficiently in an expanding ambitious company Key Responsibilities Of The Role To provide a full governance and secretarial service to the APAC legal entities To own/support on a portfolio of APAC legal entities and provide full governance support, including minuting of quarterly Board meetings Help to design and deliver corporate governance and company secretarial standards Be involved in governance projects that sit across the APAC and Global team Interact with stakeholders on all aspects of corporate governance Horizon scan to ensure APAC is to up to date with all relevant developments in company secretarial practice, law and regulation and support the APAC Company Secretary in developing best practice as a result of these changes Contribute to Legal team strategy and planning Liaise with contacts and external service providers for Company Secretariat Any other relevant duties Qualifications What we are looking for: CGI qualified or international equivalent with 7 years experience Experience gained in an international financial services, professional services provider or technology company would be beneficial Understanding of how to navigate the requirements of a growing dynamic company Experience of using Diligent Boards and Diligent Entities Commercial and business awareness Be able to come into the office three days a week (exceptions can be discussed) Strong interpersonal and communication skills at all levels Confident and approachable Ability to be able to prioritise appropriately Flexible and hands-on approach to duties Attention to detail Good team player Additional Information What Can We Give You A chance to work in an exciting and dynamic environment Working in a great friendly collaborative team Exposure to a variety of work with no day the same A chance to work independently Flexible working For everyone, everywhere We're people building money without borders ? without judgement or prejudice, too We believe teams are strongest when they are diverse, equitable and inclusive We're proud to have a truly international team, and we celebrate our differences Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers If you want to find out more about what it's like to work at Wise visit Wise Jobs Keep up to date with life at Wise by following us on LinkedIn and Instagram

(Male Candidate) Managing the day-to-day operations of the office Organizing and maintaining files and records Planning and scheduling meetings and appointments Managing projects and conducting research Preparing and editing correspondence, reports, and presentations Making travel and guest arrangements Providing quality customer service Working in a professional environment Candidate Profile Proven track record of taking along the team. Highly motivated individual who can thrive in deadline driven environment.

Executive Assistant is responsible to support the CEO in driving strategic initiatives and ensuring seamless internal and external coordination. This role is pivotal in enabling the CEO to focus on high-level priorities by managing operational, planning, and coordination tasks effectively. Key Responsibilities: External Coordination: Act as a primary point of contact between the CEO and external stakeholders, including clients, partners, and vendors. Facilitate and schedule meetings, ensuring effective communication and follow-up on action items. Prepare presentations, briefing materials, and reports for external engagements. Internal Management Information Systems (MIS): Design, maintain, and update internal MIS systems to ensure accurate and timely reporting of key performance metrics. Gather, analyze, and summarize data for the CEO to support informed decision-making. Ensure data integrity and collaborate with teams to enhance MIS processes. Planning & Coordination: Support the CEO in planning and prioritizing tasks, projects, and meetings. Coordinate with internal departments to ensure alignment and timely execution of business objectives. Monitor project progress and provide regular updates to the CEO. Strategic Growth Initiatives: Assist the CEO in identifying and evaluating new business opportunities. Conduct research and prepare feasibility studies to support strategic decisions. Collaborate with cross-functional teams to drive the implementation of growth initiatives. Qualifications and Skills: Bachelors degree in Business Administration, Management, or a related field. Proven experience in executive support, project management, or a similar role. Strong organizational and time-management skills with the ability to manage multiple priorities. Analytical mindset with a focus on detail and accuracy. Additional Requirements: 2-wheeler is preferable Ability to work independently and maintain confidentiality. Proficiency in Microsoft Office Suite and experience with MIS tools. Excellent written and verbal communication skills. Interested candidates can send their resume to praneetha.solarbull@gmail.com with the subject line Executive Assistant.

Operational Manager Responsibilities: Recruit, select, train, assign, schedule, coach, counsel and discipline employees Communicate job expectations; planning, monitoring, appraising and reviewing job contributions Plan and review compensation actions; enforcing policies and procedures Contribute operations information and recommendations to strategic plans and reviews; prepare and complete action plans; implement production, productivity, quality and customer-service standards; resolve problems; complete audits; identify trends Forecast requirements; prepare an annual budget; schedule expenditures; analyse variances; initiating corrective actions Develop operations systems by determining product handling and storage requirements; develop, implement, enforce and evaluate policies and procedures; develop processes for receiving product, equipment utilization, inventory management and shipping Analyse process workflow, employee and space requirements and equipment layout; implement changes Maintain safe and healthy work environment by establishing, following and enforcing standards and procedures; complying with legal regulations Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations Accomplish operations and organization mission by completing related results as needed Meet or exceed operations labor budget expectations Manage staff levels, wages, hours, contract labor to revenues Responsible for all department managers and supervisors, with review/approval responsibility for all operations employees Run a safe, injury/accident free workplace Responsible for all aspects of vehicle and heavy equipment rentals Establish contracts and pricing and ensuring proper maintenance and serving as primary liaison with utilities and local government agencies, such as fire, police, health and safety agencies Experience 3 - 9 Years Industry ITES BPO KPO LPO Customer Service Qualification Other Bachelor Degree Key Skills Operational Manager Operations Analyst Operation Executive Operations Director Team Leader Operations GURGAON DELHI

Handling Director office. Email Conversation. Phone Handling. Powerpoint Presentations meeting arrangement Taking Notes Experience 5 - 10 Years Industry Oil Gas Petroleum Solar Power & Energy Qualification Other Bachelor Degree Key Skills Executive Assistant DELHI Gurgaon OFFICE EXECUTIVE Calling Powerpoint Handling Email Phone Assistant Executive Male

Responsibilities: * Coordinate meetings & events * Manage executive schedule & travel plans * Book hotels, tickets & flights * Ensure timely expense submission * Provide administrative support Health insurance

Position: Associate/Senior Associate Company Secretarial & Compliance Job Location: Mumbai (Chembur) & Gurugram (Sohna Road) About the Company : UJA Global Advisory Pvt. LTD. UJA is a leading international advisory, business consulting and strategic consulting firm of India established in 1996 as a Chartered Accountant (CA) Firm. UJA is headquartered in Pune and has its branch offices in Mumbai, Gurugram and Bengaluru. Internationally, UJA is present in France, Italy, Germany, Spain, Japan, Dubai and Vietnam. Over the last 25 years, UJA has grown to become a full-service business consulting, international advisory, India entry, market entry, international taxation, legal, corporate and financial advisory firm. UJA has become a one – stop solution for international companies looking for business opportunities in India and intending to set up their business operations in India. Similarly, UJA also handhold and support domestic companies/SMEs go global. Our multidisciplinary team consisting of chartered accountants, corporate lawyers, company secretaries, market research analysts, cost accountants, MBA’s, tax and business analyst etc. has vast experience of handling companies from different sectors such as manufacturing, pharmaceuticals, renewable energy, textile, automobile, food processing amongst others. We believe in providing cost effective, customized and workable solutions to our clients. Job Description: 1. Hands-on experience in MCA, ROC & RBI formalities on regulatory compliances under Company Law & FEMA. 2. Incorporation of foreign subsidiaries and JV companies, initial compliances such as FDI compliances, auditor appointment, bank account opening, Form INC-20A, Significant Beneficial Ownership Compliances, etc. 3. Liasing with ROC, RBI, Authorized Dealer Banks, NCLT, Stamp Duty Authorities and other government authorities 4. To independently handle 25 to 30 clients (Majorly MNCs). Direct co-ordination with clients. 5. To independently handle all CS & FEMA compliances from scratch, timely updating of statutory records including minutes, registers, agenda and other meetings related documents. 6. Annual Filing in XBRL mode and normal mode 7. To handle secretarial audit, assist audit team in preparation of secretarial audit report & internal audit report 8. To handle FEMA compliances such as FDI compliances, FC-GPR & FC-TRS filing, Downward Investment compliances, Annual Performance Reports, Compounding, co-ordination with RBI and AD Banks 9. External Commercial Borrowings (ECB) - Preparation of ECB documents, co-ordination with AD Bank & RBI, guidance & advisory, compliance relating to change in ECB parameters 10. Dematerialization of shares 11. To independently handle the compliances of Liaison Office, Branch Office and Project Office (Foreign Companies) 12. To independently handle adhoc task such as increase in capital, change of name of company, shifting of registered office, change in MOA & AOA, removal of directors and other compliances 13. Assistance in drafting of JV Agreements, Shareholders Agreement, Share Purchase Agreements 14. Excellent communication skills, writing skills. Hands-on experience in word, PowerPoint & excel. Requirements and Skills: 1. CS qualified 2. 4-8 years in Company Secretarial and Compliances 3. Good organizational and leadership abilities with mentorship skills 4. Excellent written and verbal communication skills. If you are interested in this position kindly shares your updated resume at hr@uja.in or sejal.shah@uja.in

Role & responsibilities Job Overview: We are looking for a young and energetic, highly organized, proactive, and detail-oriented Executive Assistant to support the CEO of Eufinger Studio, Joshua Eufinger. This role involves managing day-to-day executive support functions, drafting proposals, handling vendor coordination and payment follow-ups, and ensuring seamless communication with internal and external stakeholders, including the Anshul Groups concerned personnel. This is a critical position requiring discretion, professionalism, strong multitasking skills. Key Responsibilities: Manage the Directors daily schedule, meetings, and appointments smoothly. Arrange travel, book tickets, plan meetings, and take meeting notes when needed. Keep all confidential information private and secure. Help the Director with follow-ups, keeping track of reports, and managing tasks. Create and edit proposals, presentations, and official documents. Work with team members to collect necessary technical and pricing information for proposals. Make sure all proposals and documents are submitted on time. Talk to vendors to get quotes, finalize agreements, and check delivery and quality. Follow up on vendor payments and coordinate with the accounts team to ensure timely payments. Keep all records of vendor communication, transactions, and contracts up to date. Act as a communication link between the CEO and other departments, consultants, and clients. Stay in touch with the concerned team members at Anshul Group for coordination and project updates. You will be working closely with Anshul Groups Executive Assistant. Make sure all tasks and responsibilities related to projects are completed on time and correctly. Keep all important files, records, and digital documents organized in the office server, in folders (as necessary). Support office work and help with HR or admin tasks Take initiative to solve office issues and suggest improvements in administrative processes The CEO lives in San Francisco, but often travels. You must be okay with having a dynamic work schedule and have meetings outside of regular office-hours. Required Skills & Competencies: Outstanding work ethic, quick problem solver, showing initiative and eagerness to learn, work in a team, be of diplomatic character, and a strong sense of responsibility Interest in the business side of an architecture company and passionate about learning Excellent communication (verbal & written) and interpersonal skills in English. Marathi is much preferred. Hindi and any other languages are a plus. Joshua is German, so the ability to speak German will also be a plus. You will be feet on the ground for the Indian office. Strong organizational, time-management, and follow-up skills. Highly skilled in MS Office (Word, Excel, PowerPoint, Outlook). Proficiency in Adobe Creative Suit, especially InDesign and Photoshop Ability to handle pressure, establish your own systems, and work independently while organizing the CEO. Professional attitude with a strong sense of responsibility and confidentiality. Knowledge of architecture/design industry processes is an added advantage. The ideal candidate will have spend a significant amount of time internationally, especially China, Europe, or US and be accustomed to standards of detail there. Qualifications & Experience: Bachelor or Master’s degree ideally from an international university in the AEC field, Business Administration, Management, or a related field. You will be mostly evaluated on personality but a background in business, design, and construction will be helpful. Minimum 5–8 years of experience as an Executive Assistant or in a similar administrative role. Prior experience supporting senior leadership, preferably in an architectural, construction, or real estate environment.

JOB DESCRIPTION Job Title: Campany Secretary Company Name Lokesh Machines Limited Number of Position(s): 1 Location Balanagar Main Responsibilities: convening and providing administration for annual general meetings (AGMs): for example, producing agendas, taking minutes, conveying decisions and handling meeting correspondence. providing legal, financial and/or strategic advice during and outside of meetings. advising directors and members of the senior leadership team on corporate governance matters. keeping up to date with regulatory or statutory changes and policies that might affect the organisation. ensuring that policies are up to date and are approved. communicating with external professionals involved in corporate governance, such as auditors. implementing processes or systems to help ensure good management of the organisation or compliance with legislation. in public companies, acting as a point of contact and building good relationships with shareholders. Qualification: Company Secretary (B.com/B.Sc) Experience: CTC of Rs 8-10 LPA and experience 5-7 years Reporting to: Unit Head Compensation/CTC: Required From ( Date) : ASAP

Role Description You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs). Your key responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including: Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events Compiling and disseminating meeting documents Handle travel bookings & expense claims Tracking infrastructure and inventory for new joiners leavers Assist with opening IT support tickets and follow-ups Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others Maintain email distribution lists, Staff communications, email broadcasts Seat planning and floor plan updates in DB systems e.g. dbMOVE Your skills and experience Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors Directors in onshore locations Educated to Bachelors degree level (Business Administration) or equivalent qualification/work ex A self-starter with strong analytical skills Excellent interpersonal & communication skills, with the ability to create presentations and reports Strong organisational and planning skills Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting) Knowledge of the banking and financial sectors

1 Preparing and filing of return, e-forms as per Company Act, 2013 2 Preparation and maintenance of statutory registers, drafting of annual report/ directors report 3 Drafting of documents required for Board meeting, Shareholders meetings and others

Excellent Communication Managing Day to Day Activities, diaries and organizing meetings and appointments Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Make travel arrangements Time Management, Team handling Required Candidate profile Excellent Communication Skills working culture 3 Days office 3 days wfh.

Strong Written and verbal communication abilities Excellent organisational and time management skills Manage calendars, schedule meetings, and coordinate appointments Organize travel arrangements, if required (flights, hotels, itineraries) Handle confidential information with discretion and maintain professional integrity at all times Screen and manage incoming calls, emails, and correspondence on behalf of the executive Organize and prioritize tasks and follow up on key deliverables Act as a point of contact between the executive and internal departments, clients, or partners Maintain expense reports and other deliverables Prepare reports, presentations, and other documents Maintain filing systems and organize records Coordinate with vendors, clients, and internal teams Assist with personal matters, if required Ability to multi-task Monitor and manage expenses or budgets when requested Maintain confidentiality, handle sensitive information with discretion and high degree of professionalism Willingness to travel with the employer if required Preferred candidate profile