1432 Secretarial Activities Jobs - Page 21

Role & responsibilities Act as the point of contact among executives, employees, clients and other external partners. Manage information flow in a timely and accurate manner. Manage executives calendars and set up meetings. Make travel and accommodation arrangements. Act as an office manager by keeping up with office supply inventory. Format information for internal and external communication memos, emails, presentations, reports. Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Organize and maintain the office filing system. Preferred candidate profile Experience 5 to 10 years. Qualification MBA any specialization Written & Verbal communication skills. Hands on for Microsoft Office. Time management skills. Reporting skills Perks and benefits As per market norms

Urgent requirement of Executive Assistant to MD for leading industry in Mohali. Candidate should have good exposure in similar profile.

Roles and Responsibilities Provide administrative support to ensure smooth office operations. Manage daily schedules, appointments, and meetings. Handle correspondence and communication.

Company Secretary --> --> Location, Designation --> LocationMumbai DesignationCompany Secretary Experience1 PQE SECRETARIAL ROLE Be responsible and manage the secretarial functions of the Company and therefore, a thorough understanding of Companies Act and the rules thereunder is the key. Ensuring half yearly, yearly and event based compliances applicable to the Company. Schedule, plan and organize Ad hoc/quarterly Board and Board Committee meetings. Prepare agenda and draft minutes of Board/Board Committee Meetings and Directors Report. Drafting resolutions as per the business requirements of the Company. Prepare and undertake all statutory and other filings including to the Registrar of Companies and the Ministry of Corporate Affairs. To maintain and record Statutory Registers as required under the Companies Act & Rules thereunder. Assist in the preparation of Annual Report and organizing the AGM/EGM. Work with other departments/team to ensure smooth conduct of Companys affairs. Keeping the team updated with amendments and laws. Other day to day secretarial work such as managing requirements of statutory & secretarial auditors etc. Feel Free To Contact Us...!!! Submit

EA to Director --> --> Location, Designation --> LocationNoida DesignationEA to Director Experience4-8 Years Role & responsibilities Must have good exposure of managing Office of Chairman as EA. Act as the primary point of contact between the executive team and internal/external stakeholders. Manage the executive team's schedules, appointments, and travel arrangements. Prepare and coordinate meetings, conferences, and events. Handle sensitive and confidential information with discretion. Draft and edit correspondence, reports, and presentations on behalf of the executives. Provide general administrative support, including phone calls, email correspondence, and filing. Prioritize and manage multiple tasks to meet deadlines and ensure effective time management. Act as a liaison between the executive team and other departments within the organization. collaborate with other members of the administrative team to streamline processes and enhance efficiency follow the delegated tasks give by Chairman with the staff Make MOM Do arrangements for the exhibition from beginning to end. Fix meetings Arrange office events Feel Free To Contact Us...!!! Submit

Job Title: Executive Assistant Department: Executive Support / Administration Location: Vadodara (Work from Office) Experience Required: Minimum 5 Years Employment Type: Full-Time ________________________________________ About the Role: Siox Global Pvt. Ltd. is looking for a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will have extensive experience in CRM handling, MIS report preparation, and data management, along with strong communication and multitasking skills. ________________________________________ Key Responsibilities: Provide direct administrative and operational support to senior management/executives. Manage and maintain CRM systems, including data entry, updates, and report generation. Prepare, compile, and present MIS reports, performance dashboards, and analytical summaries. Organize and maintain executive calendars, schedule meetings, and coordinate travel logistics. Track key deliverables, follow-ups, and communication on behalf of the executive. Maintain and manage sensitive data with a high degree of confidentiality. Coordinate cross-functional communication between departments and external stakeholders. Assist in project tracking, task coordination, and status reporting. Draft emails, minutes of meetings, internal notes, and presentations when required. Required Skills and Qualifications: Minimum 5 years of experience as an Executive Assistant or in a similar administrative role. Strong hands-on experience with CRM tools (e.g., Zoho, Salesforce, HubSpot, or equivalent). Proficient in MIS reporting, Excel (pivot tables, VLOOKUP, charts), and dashboard creation. Excellent verbal and written communication skills. High level of professionalism, discretion, and integrity. Strong time management and organizational skills. Ability to handle multiple tasks and work under pressure. ________________________________________ Preferred Qualifications: Bachelors degree in Business Administration, Commerce, or related field. Experience in handling confidential information and managing senior stakeholders. Familiarity with project management or collaboration tools (e.g., Click Up, Trello, MS Teams). ________________________________________ What We Offer: Competitive salary and benefits package Opportunity to work closely with senior leadership Growth-oriented work environment Exposure to strategic business operations and decision-making

Currently pursuing a Company Secretary (CS) course or related field. Strong organizational and time management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Basic understanding of corporate law and regulations. Attention to detail and a proactive approach. Role & responsibilities Preferred candidate profile

Posted On 27th May, 2025 : We are looking for a proactive Admin Executive to support daily administrative operations. The ideal candidate must have knowledge of Excel and be capable of handling basic data entry, pasting measurement details, and coordinating with internal teams. Key Responsibilities: Maintain and update Excel sheets accurately Enter and manage measurement data Coordinate effectively with internal departments Support general administrative tasks as required Key Skills : Company Profile The company offers a stylish and versatile range of window ---, available in various fabrics and colors, tailored for all types of windows. Their product line includes elegant Honeycomb --- and > Serving high-end homes, offices, and luxury hotels, the company is experienced in managing complex projects. With a customer-first approach, their team is committed to delivering top-quality service and complete client satisfaction.

Posted On 18th Jun, 2025 : We are seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer (CEO) in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. The ideal candidate will work closely with key stakeholders, maintain critical reports, and uphold confidentiality while facilitating efficient decision-making. Calendar & Schedule Management: Support the CEO by managing schedules, meeting requests, reminders, travel arrangements, and personal tasks. Executive Support: assist in the CEOs daily operations, ensuring seamless coordination and execution of tasks. Stakeholder Coordination: Collaborate closely with all Heads of Departments (HODs) to streamline communication and follow-ups. MIS & Reporting: Prepare and analyze Management Information System (MIS) reports and other critical data to aid strategic decision-making. Departmental Follow-ups: Conduct regular follow-ups with different departments to track progress on key initiatives. Meeting Management: Draft minutes of various meetings, ensuring accuracy and timely circulation. Meeting Trackers: Maintain trackers for periodic meetings across key stakeholders, ensuring timely execution of action points. Follow-ups & Reporting: Regularly follow up with stakeholders, updating and managing meeting trackers to ensure accountability. Confidentiality & Integrity: Uphold the highest level of confidentiality in all activities related to the CEOs office. Desired Profile / Criteria / Skills : Education & Experience: Any graduate with a minimum of 3 years of experience in an Executive Assistant (EA) role . Communication Skills: Excellent verbal and written communication skills. Stakeholder Management: Strong ability to coordinate and engage with internal and external stakeholders effectively. Advanced Excel Proficiency: Hands-on experience in MIS reporting, data analysis, and dashboard management . Flexibility & Commitment: Willingness to stretch beyond regular working hours as per the needs of the CEOs office. Negotiation Skills: Strong negotiation and problem-solving abilities to manage tasks efficiently. Key Skills : Company Profile Established in 1998, The company has been committed to bring their clients the best in value and quality travel arrangements. Their strong company culture and passion for our profession has resulted in them being named one of the "Best Corporate Travel Agency" in Ahmedabad. The management is active on various travel advisory boards and committees for travel organizations. They are a part of IATA, TAAI, IATO, TAFI etc. Travel magazines (Insights Success) and many more. They are amongst the top luxury travel providers in India and are a part of Traveller Made. They are also preferred partners with LHW (The Leading Hotels of the World), Jumeirah Hotels, Four Seasons Hotels, Preferred Hotels Partner, Stars and Luminous of Marriott Hotels, Hyatt Prive, Diamond club of Dorchester Collection Hotels, Address Hotels and lot more luxury hotels.

Company Name - Varashakti Housing Finance Role - Company Secretary - Certified Exp -1 to 4 YrS Secreterial Compliance Company Law Preferred candidate profile

Role & responsibilities Diary management including travel, meetings and events arrangements. Content planning for meetings, events in line with agendas and correspondence Attend management meetings, prepare minute and distribute to executives team. Manage reports, data and analysis. Work closely with executive team on confidential projects. Support with large high profiles meetings ensuring confidentiality. Compiling expense reports Screening visitors Prepare weekly, monthly or quarterly reports. Develop and carry out an efficient documentation and filing system. Managing and tracking deliverables and dependencies from various team members to ensure smooth workflow and project completion. Implementing & managing a tracking mechanism for recurring review meetings Preferred candidate profile

Manage MCA filings, support PAN/TAN/DSC processes, oversee DEMAT/bank accounts, handle board resolutions, assist corporate secretary with compliance and admin tasks, and ensure smooth India office operations. Teamwork and flexibility essential.

Companies Act, 2013 SEBI, SCRA, capital market reg Secretarial Standards issued by ICSI E-filing with MCA/ROC & SEBI Insider Trading, Takeover Code, and Listing Agreements Drafting Notices, Resolutions, Board Notes. Secretarial Audits & Due Diligence Provident fund

Join our team as a Personal Secretary to support senior leadership with scheduling, correspondence, meeting coordination, and confidential admin tasks. Strong organization and communication skills required.

Roles and Responsibilities We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our MD. The ideal candidate will provide both personal and executive administrative assistance.

Admini Boosting Productivity is looking for Secretary to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessaryManaging the daily/weekly/monthly agenda and arrange new meetings and appointmentsPreparing and disseminating correspondence, memos and formsAs a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist duties

Responsibilities: * Provide administrative support to senior executives * Ensure confidentiality at all times * Coordinate meetings & travel plans * Manage calendar, schedule appointments * Draft letters, prepare reports

About Us: Broadridge, a global fintech leader with $6 billion in revenues, helps clients get ahead of todays challenges to capitalize on whats next with communications, technology and data and analytics solutions that help transform their businesses. The worlds leading companies and financial institutions recognize us as an invaluable partner. We handle millions of trades a day involving trillions of dollars, deliver essential communications for over 5,000 brands and manage shareholder voting in 90 countries Role Summary: We are seeking an experienced and highly organized Executive Assistant to support one of our Business Unit Heads. This role demands a professional who can proactively manage administrative responsibilities, facilitate smooth day-to-day operations, and serve as a reliable point of contact for internal and external stakeholders. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate appointment, ensuring efficient time management. Organize internal and external meetings, leadership reviews, and business events, including logistics and preparation of materials. Handle domestic and international travel arrangements, including itineraries, visa coordination, and accommodation. Prepare high-quality presentations, reports, and documentation as required. Track and follow up on key deliverables and deadlines on behalf of the BU Head Manage confidential information and sensitive matters with discretion and professionalism. Serve as the central point of coordination between the BU Head and cross-functional teams. Support in planning and coordinating BU level activities, events, and team communications. Qualifications & Skills: Bachelor’s degree in any discipline. 3+ years of relevant experience as an Executive Assistant, preferably in a corporate or multinational environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and multitasking abilities with strong attention to detail. Strong written and verbal communication skills. High level of professionalism and ability to maintain confidentiality. Proactive, self-motivated, and solution-oriented mindset. Preferred Qualifications: Experience supporting senior executives in large or global organizations. Familiarity with virtual collaboration tools (Zoom, MS Teams, SharePoint, etc.). Ability to adapt quickly to changing priorities and business needs. Why Join Us: Work alongside senior leadership and play a critical role in business operations. Be part of a people-first culture that values integrity, collaboration, and growth. Enjoy flexibility, employee engagement programs, and a supportive team environment. Ready for Next ? If you're eager to make an impact in the tech world, Broadridge is the place for you. Bring your passion, and we’ll provide the platform for you to thrive. Apply now with your resume and a cover letter that tells us why you’re excited about this opportunity.

Reporting to: Company Secretary Compliance Officer Desired Qualification: CS Targeted industry: Any (Logistics preferred) Job Purpose: To carry out Secretarial compliances of the companies within the group. Key Areas: Secretarial Functions Ensure timely filing of all returns documents with relevant authorities Manage JV compliances and Board Meeting requirements of subsidiaries Managing and assisting in compliances related to foreign subsidiaries Handling restructuring, demergers, MA, striking off and dissolutions, etc. Coordinating and conducting timely board and committee meetings, general meetings and ensuring compliances related thereto Maintenance of Minute Books and statutory registers for Group Companies Keeping up to date with statutory changes General Ensuring Proper and timely filing of Documents / Agreements / Registers. To coordinate with internal stakeholders and external advisors, auditors, etc. To liaise with regulatory authorities and ensure prompt responses to enquiries To carry out such jobs and other connected or incidental jobs, which are necessary due to the exigencies of companies work and business requirements. Desired Profile: Should be Company Secretary with a total of 8-10 years of experience. Candidate from logistics/Shipping industry would be preferred Should have strong experience in compliance to Listing Agreement with Stock Exchanges, strict adherence to Corporate Governance and practices adopted by the Company Must have handled board meetings other committee meetings including shareholders meetings as per requirements, timely preparation filing of all statutory documents with ROC, SEBI, Registrar other authorities.

Experience in document control within real estate or Civil/ Interiors projects. Key Responsibilities: Upload Bills of Quantities (BoQs) on Aerchain software for all new projects. Create Work Orders (WOs) in Aerchain, obtain necessary signatures, and share signed WOs with contractors and the respective team. Receive invoices from site teams and upload them into Aerchain software for processing. Receive documents from external stakeholders and submit them for further processing. Raise Purchase Requisitions (PRs) and post Material Receipt Notes (MRNs) in SAP. Coordinate with team members to prepare and send payment recommendations. Follow up with accounts to ensure timely payments. Skills: Experience in document control within real estate or Civil/ Interiors projects. Knowledge of SAP and Aerchain (or similar) software. Proficient in Microsoft Office. Strong organizational and communication skills.

As the Executive Assistant to the Managing Director, you will serve as a strategic right hand to Ms. Pavitra Shankar, MD, Brigade Group, playing a pivotal role in driving key initiatives, enabling decision-making, and ensuring seamless execution across the organization. You will operate at the intersection of strategy, operations, and leadership, with exposure to high-stakes projects and senior stakeholders (incl CXOs and functional heads). This role is for someone who thrives in a dynamic, fast-paced environment, is intellectually curious, and has a strong bias for action. You will be expected to anticipate needs, connect dots across functions, and act as a force multiplier for the MDs office. Key Responsibilities: Strategic Leadership Special Projects Act as a trusted advisor and representative of the MD in internal and external engagements. Conduct deep-dive research on market trends, competitive intelligence, and emerging opportunities to support strategic decision-making. Lead and manage high-impact projects across strategic group affiliations ensuring alignment with organizational goals. Identify, evaluate and ensure adoption of new business opportunities, partnerships, and operational improvements including startups within the internal and external work environments. Draft strategic documents, approach notes, and frameworks to support cross-functional initiatives. Operational Excellence Stakeholder Management Coordinate and facilitate weekly review meetings across Residential SBU, IT, ESG, Engineering, Finance, Legal, EM, etc. Prepare clear and concise agenda briefings, optimizing the MDs focus on strategic priorities and ensuring operational efficiency. Review and refine all communication, presentations, and reports before they reach the MD. Draft minutes of meetings and ensure timely follow-up on action items with relevant stakeholders. Serve as a liaison between the MDs office and functional heads to resolve cross-functional issues. Continuously monitor and evaluate internal and external risks to the business for rating and submission to the ERM team, and subsequently to the board. Coordinate and submit essential business and operational information to the ESG team and liaise with external consultants for ESG-related issue resolution. Mentor junior staff, fostering a collaborative, high-performance culture, and work with LD to identify opportunities for professional development and training. Executive Communication Reporting Prepare quarterly board decks in collaboration with the COO and functional heads. Manage the pre-board meetings for the Chairman's office and ensure all meetings happen within the stipulated time. Prepare required updates on quarterly performance for the management committee, board presentations and investor calls - handling sensitive and confidential information with the highest level of discretion. Collate, format, and share business performance information sheets for management in advance of quarterly analyst calls. Provide monthly performance reports to management and the COO and create presentations for management committee meetings. Additional Expectations: Serve as a cultural ambassador for the MDs office, upholding values of integrity, excellence, and collaboration. Maintain a high level of discretion in handling sensitive and confidential information. Demonstrate agility in managing shifting priorities and navigating ambiguity. Build strong relationships across levels and functions to influence without authority. Stay ahead of the curve on industry trends, ESG developments, and digital transformation opportunities. Qualifications: Masters degree from a top-tier institute (MBA preferred). 45 years of experience in a similar EA or strategic business support role. Exceptional written and verbal communication skills. Strong analytical and problem-solving abilities. Highly organized with a proactive, pre-emptive mindset. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), Enterprise Ai use case and other Gen AI tools.

AAKASH FERTILITY HOSPITAL - VADAPALANI - CHENNAI FEMALE / IMMEDIATE JOINER / SINGLE / 11- 8 TIMING Administrative Support : Draft and manage internal communications, circulars, memos, and notices. Maintain calendars and schedule appointments for HR-related activities. Prepare reports, letters, and presentations as directed by HR/Admin head. Record Maintenance : Maintain confidential employee records, files, and documentation. Ensure accurate entry and updating of employee data in HR systems. Assist in documentation of joining, confirmation, resignation, and exit processes. Coordination : Coordinate interviews, training programs, staff meetings, and onboarding sessions. Follow up with departments on attendance, leave records, and statutory compliance documents. Assist in coordinating employee grievance redressal meetings and follow-ups. Communication Handling : Handle internal queries from employees related to HR policies, salary slips, certificates, etc. Liaise between departments and HR/Admin team for smooth information flow. Other Duties : Ensure timely submission of reports (attendance, leave, manpower). Support payroll data compilation under HR guidance. Assist in statutory audits and HR inspections as required. Qualifications & Skills : Graduate in any discipline (preferably with HR or Secretarial background) 13 years of experience in administrative or HR support roles Good command of English and local language (spoken and written) Proficient in MS Office (Word, Excel, Outlook) Strong organizational and time management skills High level of confidentiality and attention to detail Role & responsibilities Preferred candidate profile

Should have min 2 years of experience as a personal assistant for MD for calendar and travel management etc. interested can attend in person interview contact suvarna@brainsnskills.com, 9071061114

Acuity Knowledge Partners Acuity Knowledge Partners (Acuity) is a leading provider of bespoke research, analytics and technology solutions to the financial services sector, including asset managers, corporate and investment banks, private equity and venture capital firms, hedge funds and consulting firms. Its global network of over 6,000 analysts and industry experts, combined with proprietary technology, supports more than 600 financial institutions and consulting companies to operate more efficiently and unlock their human capital, driving revenue higher and transforming operations. Acuity is headquartered in London and operates from 10 locations worldwide. The company fosters a diverse, equitable and inclusive work environment, nurturing talent, regardless of race, gender, ethnicity or sexual orientation. Acuity was established as a separate business from Moodys Corporation in 2019, following its acquisition by Equistone Partners Europe (Equistone). In January 2023, funds advised by global private equity firm Permira acquired a majority stake in the business from Equistone, which remains invested as a minority shareholder. For more information, visit www.acuitykp.com Position Title- Professional Experience Level-6+yrs Department-Legal Location-Gurgaon Key Responsibilities: 1. Corporate Governance: • Advise the Board on corporate governance requirements and best practices. Ensure compliance with legal, regulatory, and internal governance policies. Develop and maintain governance frameworks and protocols globally. 2. Board Meetings Management: Organize and facilitate Board meetings and General Meetings, including scheduling, preparation of agendas, and distribution of materials. Draft and finalize minutes of meetings, ensuring accurate records of decisions and discussions. 3. Regulatory Compliance: Oversee compliance with statutory filing requirements, including preparation and submission of necessary documentation to regulatory authorities across various jurisdictions. Monitor changes in legislation affecting company operations and advise on implications. 4. Legal Advisory: Provide legal guidance on corporate transactions, ensuring due diligence standards are met. Liaise with external legal counsel and other advisors as necessary. 5. Stakeholder Communication: Act as a point of contact for shareholders and maintain strong relationships with investors and stakeholders. Prepare timely internal and external communications related to corporate governance. 6. Risk Management: Identify potential risks related to compliance and governance and implement strategies to mitigate these risks. 7. Record-Keeping: Maintain accurate and up-to-date statutory records, including shareholder registers, board resolutions, and related documentation. Ensure the secure storage and accessibility of corporate documents. 8. Corporate restructuring: Implementation of projects in relation to mergers and acquisitions. Not immediately but possibly involved in Public Issue, Listing and Securities Management depending on Company Strategy Skills: o Strong analytical skills with a thorough understanding of corporate law and compliance regulations. o Excellent communication and interpersonal skills, capable of engaging confidently with senior executives and board members. o High proficiency in using corporate governance management software and Microsoft Office Suite. o Confidence to provide support to high-profile company staff and board members. o Proven experience in managing corporate governance and compliance matters. o Ability to learn and grasp new compliance concepts and global compliances applicable to overseas entities. o Meticulous attention to detail and the ability to work well under pressure. o Excellent organization and time management. o An ability to take initiative with flexible and practical approach to work. o Ability to work independently and as part of a team in a fast-paced environment

We are looking for a proactive Admin Executive to support daily administrative operations. The ideal candidate must have knowledge of Excel and be capable of handling basic data entry, pasting measurement details, and coordinating with internal teams. Key Responsibilities: Maintain and update Excel sheets accurately Enter and manage measurement data Coordinate effectively with internal departments Support general administrative tasks as required