1432 Secretarial Activities Jobs - Page 20

A reputed educational institution in Chennai is looking for a Personal Secretary to the Principal of the school. Roles & Responsibilities Manage day-to-day administrative tasks for the principal, ensuring seamless office operations. Coordinate calendar management, scheduling appointments, and fixing meetings with internal and external stakeholders. Provide secretarial support in letter drafting, document preparation, and filing of important documents. Oversee office administration activities such as inventory management, supply chain coordination, and facility maintenance. Ensure effective communication among team members through business communication skills. Excellent administration management skills with attention to detail. Strong interpersonal communication skills with ability to work independently. Proficiency in secretarial operations including calendar management, letter drafting, and filing. Candidate Profile Any Graduate with about 10-15 years of experience in personal assistance or secretarial role, preferably in a school. Interested candidates (Female only) can apply with updated resume to hrmsamogha@gmail.com

The PA to the MD will play a critical role in managing and overseeing all internal company operations while ensuring the MD is kept informed of every update. The role demands exceptional organizational skills, attention to detail, and discretion.

We are seeking an experienced Company Secretary to join our team. The company secretary acts as an advisor to our Board of Directors while ensuring Venture Growth compliance with regulations and supporting the board with corporate governance matters

• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments. • Provide legal, financial, and/or strategic advice

Role & responsibilities Manage and coordinate executive schedules, ensuring efficient use of time and prioritization of key meetings and events Act as the primary point of contact between executives and internal/external stakeholders Prepare and organize meeting agendas, documents, and presentations, facilitating effective communication Coordinate travel arrangements, including itineraries, accommodations, and transportation Assist in project management activities, tracking deadlines and deliverables to ensure timely completion Develop and maintain filing systems, both electronic and physical, ensuring easy access to critical information Handle confidential information with the utmost discretion and professionalism Preferred candidate profile 5+ years of experience in an executive administrative role, preferably supporting Senior Management. Masters / Bachelor's degree in Business Administration or a related field Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), exceptional communication skills, ability to handle sensitive information with discretion. Demonstrated ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment, attention to detail and exceptional organizational skills Strong interpersonal skills, capable of building relationships across all levels of the organization. Proactive problem-solver with a positive attitude and a willingness to take initiative

About Randstad Global Capability Center: Randstad Global Capability Center, located in Hyderabad, India, is responsible for strategic delivery for Randstad markets and businesses globally. Through our centers of excellence of talent services, human resources, financial knowledge services, IT, and marketing, the Global Capability Center is a high growth and acceleration enabler as we become the world's most equitable and specialized talent company. To realize this goal, we are expanding and strengthening our centers of excellence. We are looking for an ROS Recruiter to join our Talent Services team. Job Description Role Summary: The Executive Assistant (EA) provides comprehensive administrative support to senior executives, ensuring the smooth operation of the office. The EA is responsible for managing executive schedules, coordinating meetings and events, handling travel arrangements, and facilitating internal and external communications. The role requires discretion, professionalism, and the ability to manage multiple priorities effectively. Key Responsibilities: 1. Administrative Support: Manage and maintain executive calendars, including scheduling appointments, meetings, and travel. Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary materials are available. Handle confidential information with discretion. 2. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance. Coordinate logistics for events such as conferences, seminars, and internal meetings. Ensure all logistical details are managed efficiently. Organize stakeholder visits and manage related logistics like invitation letters and pick-ups. 3. Expense Management: Submit and track executive expense reports, including reconciliation of statements (e.g., Amex). Assist with benefit reimbursements and procurement support. Oversee invoice approvals within agreed thresholds. 4. Project Assistance: Assist with special projects such as research, data analysis, and report preparation. Track project progress to ensure deadlines are met. 5. Communication & Liaison: Act as the point of contact between executives and internal/external stakeholders. Facilitate internal communication by drafting and distributing posts for birthdays, anniversaries, and key events. Ensure effective communication and coordination within the executive office and across departments. 6. Event & Space Management: Plan and manage events, including team-building activities, off-site meetings, and corporate functions. Collaborate with facilities and management teams on space-related matters. Manage calendars for practice events, team events, and floor coordination. 7. Reporting & Documentation: Maintain and organize all relevant project documents in digital repositories (e.g., Google Drive). Prepare presentations, emails, contracts, and reports for executive review. Establish a knowledge repository for cross-functional information sharing. Qualifications: Education : Bachelors degree Experience : 5+ years of proven experience as an Executive Assistant or in a similar administrative role. Skills : Proficiency in Microsoft Office Suite and/or Google Workspace. Strong organizational and time-management abilities. Excellent written and verbal communication skills. Strong attention to detail and ability to handle confidential information. ability to multitask and prioritize tasks effectively. professional demeanor and strong interpersonal skills. Attributes : Discretion, confidentiality, and professional demeanor. Ability to work independently or as part of a team. Proactive, solution-oriented, with strong problem-solving skills. International experience and working across time zones preferred. Flexibility and adaptability in a dynamic work environment. What We Offer: A dynamic and diverse work environment with opportunities for growth. Competitive compensation and benefits. Collaboration with global teams and exposure to senior leadership.

Technical coordination with other departments, Managers and HOD's. Process planning and control Ensure regular daily morning meetings, preparing and circulating minutes to all concerned departments. Calendar management, Trevelling management.

Urgent requirement for only female personal assistant..who knows about personl assistant very well.. personal nd professional.. intrested female contact me on my whtps num ..7374059615 Perks and benefits Breakup salary avilable.. weekend or halfmonth

Responsibilities: * Manage CEO schedule & communications * Ensure confidentiality at all times * Coordinate meetings & travel arrangements * Draft correspondence & reports * Provide administrative support for strategic initiatives

Organize and facilitate Board and Committee meetings: prepare agendas, board packs, and meeting minutes; ensure follow-up on action items and compliance with procedures.

Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose - the relentless pursuit of a world that works better for people - we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI. Inviting applications for the role of PA, Invoice to Cash We are looking for someone with deep understanding and ability to perform day-to-day operations while maintaining SLA. Solving queries related to cash application and coordinating with customer Responsibilities • Making collection calls to the customers, emailing/faxing invoices or getting hard copies mailed out to customers as per their requests. • Identify and resolve unidentified cash and manage end to end process of Cash applications. • Process cash application functions to invoices at assigned sites ensuring the DRR (Daily Receipt Reconciliation) is completed in a timely, accurate, and confidential manner. • Follow up on customer/internal disputes, customer questions and working between departments to get a resolution. • Reconcile orders to match customer books, including validating credits or debits and sending them to customer for collection or refund Qualifications Minimum qualifications • Graduate in Commerce (B.Com) • Freshers are eligible • Good at English language skills (verbal and written) • Meaningful Experience Preferred qualifications • Strong Interpersonal Skills (Clear verbal and written Communication, Problem solving, etc.) • Significant experience in Accounts Receivable/Order to Cash Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation. Get to know us at www.genpact.com and on X, Facebook, LinkedIn, and YouTube. Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.

Great opportunity for freshers to work alongside Industry veterans and have a steep learning curve across Companies Act and ROC compliances besides RBI compliances for NBFCs. Expected good English writing skills and hunger to grow up the ranks. Annual bonus Health insurance Provident fund Life insurance Flexi working Travel allowance Accidental insurance Maternity policy Performance bonus

Responsibilities: * Manage calendar & travel bookings * Coordinate secretarial operations * Provide administrative support * Maintain confidentiality at all times * Ensure timely hotel reservations Provident fund

Position: Company Secretary Company: OCL Iron & Steels Limited Location: Kolkata Qualification: CS Qualified Experience: 0 to 1 Yrs CTC: Upto 5L PA Job description: Company Secretarial activities - Notice, Agenda, Minutes of meeting & various filings with MCA. Ensuring timely compliances with all the applicable Statutes [Companies Act, Secretarial Standards. Comply with the rules of Companies Act 2013, Stamp Act, Income Tax Act 1961 etc. Fulfilment of related compliance including the filing of forms, as required. Preparation, validation and filing of resolutions, agreements, document, notices and various returns. Should be well versed with company's law, compliances, filing of various forms under the companies Act etc. Appointment and Resignation of Director, Whole-time Director and KMP as per Companies Act 2013. Appointment, Resignation and Removal of Auditors as per Companies Act 2013 and All related Compliances. Drafting of Notice, Agenda, Resolution and Explanatory statement, various MIS reports. Preparation of Minutes of Board meetings and General meetings Drafting of Articles of Association and Memorandum of Association, Filing of Annual Statutory Compliances with respect to Companies. Please share your resume at suvadip.bhattacharya@oclsteel.com

Role & responsibilities Trainee Company Secretary will be trained in all operations of Company Secretarial Function Preferred candidate profile CS Executive Pass all Group Not pursuing any other courses apart from CS

About the Role: We are seeking a highly skilled and dedicated Executive Assistant to support our Director in a dynamic, fast-paced environment. This is a full-time, in-person role based at the Directors private residence in Juhu, Mumbai . The ideal candidate will be detail-oriented, discreet, and capable of managing both professional and personal administrative responsibilities. Industry Preference: Hospitality or luxury service background Job Location: Juhu, Mumbai Work Schedule: Tuesday to Sunday, 10:00 AM 7:00 PM Salary: 25,000 30,000 per month Responsibilities : Provide comprehensive administrative and personal support to the Director Coordinate meetings, schedules, and appointments Handle data entry, document management, and maintain records Assist with tasks related to luxury, fashion, and lifestyle projects Maintain clear and professional communication on behalf of the Director Experience: 2-4 years as an Executive Assistant or similar administrative role Skills Required: Excellent verbal and written communication Strong attention to detail and organizational ability Proficiency in MS Office, email, and data management tools

Job Title: Personal Assistant (Female Candidates Only) Location: Janagaon, Telangana 506144 Experience: 0 - 3 years Age Limit: 22 - 30 years Salary: Negotiable Job Overview: We are seeking a dynamic and organized Personal Assistant (Female) to provide comprehensive administrative and personal support to the management. The ideal candidate should be proactive, well-groomed, and possess excellent communication and multitasking skills. Key Responsibilities: Provide day-to-day administrative and personal support to the reporting authority. Manage calendars, appointments, meetings, and travel arrangements. Prepare reports, documents, and handle confidential information with integrity. Coordinate internal and external communications. Maintain and organize records, files, and databases. Assist in managing social and professional engagements as required. Perform additional duties as assigned. Requirements: Female candidates only. Graduate in any discipline (preferred). Strong verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance and positive attitude. Ability to maintain confidentiality and handle sensitive information. Willing to relocate or work in Janagaon, Telangana.

Job Title: Personal Assistant Location: Bangalore Rural (Kolar, Hoskote) Industry: Manufacturing Experience: Minimum 2 Years Employment Type: Full-time Job Summary We are looking for a proactive and well-organized Personal Assistant to support senior management in handling day-to-day administrative tasks. The ideal candidate should have 2+ years of experience, excellent communication skills, and the ability to manage schedules, handle correspondence, and coordinate office-related activities efficiently. Key Responsibilities Manage and respond to emails and other correspondence professionally Maintain and update calendars, schedule meetings, and appointments Handle follow-ups, reminders, and travel arrangements Prepare basic reports, meeting notes, and documents as required Coordinate with internal teams and external stakeholders Organize and maintain office files, records, and documentation Assist in handling office tasks such as procurement, courier handling, and other admin duties Ensure confidentiality and timely communication on behalf of reporting manager(s) Requirements Graduate in any discipline Minimum 2 years of experience as a Personal Assistant or in a similar administrative role Proficient in MS Office (Outlook, Word, Excel, PowerPoint) Strong communication skills in English (spoken and written); Hindi and Kannada Excellent time management, multitasking, and organizational skills Discretion and confidentiality are essential

Role & responsibilities Ensure compliance with Companies Act, 2013 and applicable RBI/HFC regulations Draft and maintain minutes of Board Meetings, Committee Meetings, and General Meetings Prepare and file statutory returns and forms with the Ministry of Corporate Affairs (MCA) Maintain and update statutory registers and records Assist in drafting company policies, resolutions, and internal compliance documentation Liaise with internal departments, auditors, and regulatory bodies Support the Board of Directors and ensure corporate governance standards Handle shareholding-related matters, ROC filings, and secretarial audits

This role is on contract basis for 12 months, extendible and convertible based on performance. Please apply only if interested. Looking for bangalore based candidates only. Key Responsibilities: Set up internal meetings, circulate the agenda, and maintain calendar of appointments. Submit and review expense reports. Assist with new hire orientation and IT setup/coordination. Coordinate with IT and CS staff on technology related issues and special projects. Create and update required documents. Manage repositories of information in electronic and physical form. Prepare and circulate minutes of meetings. Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates. Coordinate video conferences/audio calls with overseas Morgan Stanley offices. Maintain personnel records of the department pertaining to leave and holidays. Coordinate ground transport where needed. Assist in collecting and submitting expense statements and coordinating reimbursements. Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required. Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry. Coordinate departmental moves. Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.) Coordinate with the vendors for BU specific events Work on cross functional operational projects Manage calendar of the senior leadership and also make travel arrangements accordingly Experience & Qualifications: Education: The candidate will have 2 to 4 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below Experience: A team player who is flexible and can work well with others to achieve common goals. Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants. Education: Undergraduate degree. Language skills: English fluency is mandatory. Communication skills: Good verbal, written, and interpersonal skills. Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).

Provide high-level administrative & legal support to the legal practitioner Manage schedules, prepare legal documents, conduct research & handle communication Fill Timesheets Billing & Invoicing Create content matter for the team File Management Required Candidate profile 2-3 years of experience as a Legal Assistant/ Executive Assistant at a law firm or legal department Knowhow of legal procedures & terminology Excellent written & verbal comm. skills Good in MS Office

Marketing Support Executive | Dadar | 4–6 LPA Looking for a candidate with strong communication & email skills, expertise in Excel, marketing coordination experience, and good interpersonal abilities. Interested can share your careers5@novomedi.com

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Dear All, Greetings from IRClass!! We at IRClass are hiring for Executive Assistance (EA) to COO, looking for candidates for Powai Location. Key Responsibilities 1. Administrative Support: - Manage the calendar, including scheduling meetings, appointments, and coordinating travel arrangements. - Prepare, review, and organize documents, reports, and presentations for internal and external meetings. - Serve as the primary point of contact between the and internal/external stakeholders, including HODs. - Handle confidential information with the utmost discretion. 2. ISSPL Digital Centre Business Oversight: - Assist in coordinating digital Centre initiatives and projects as directed by the COO. - Liaise with the department to ensure compliance with ISSPL protocols. - Monitor and report on cybersecurity Business issues , ensuring prompt action and resolution. 3. IRQS,ISSPL Lab & Digital Centre Cash Flow Management: - Follow up with Heads of Departments (HODs) on cash flow matters, ensuring timely updates and accurate financial reporting. - Prepare and analyze cash flow reports for the COO's review. - Identify and highlight any discrepancies or issues in cash flow management. 4. Weekly Sales Updates: - Collect weekly sales data and updates from HODs across various departments. - Compile, analyze, and present sales reports to the COO, identifying trends and areas for improvement. - Support the COO in preparing sales forecasts and performance reviews. 5. Resource Utilization Tracking: - Track and monitor resource utilization across the organization to ensure optimal efficiency. - Prepare reports on resource allocation and utilization, identifying areas for cost-saving or reallocation. - Coordinate with HODs to ensure resources are being used effectively and in line with company goals. 6. Cost and Expense Monitoring: - Monitor company expenses, ensuring they align with the set targets and budget constraints. - Prepare expense reports for the COO, highlighting any variances from the budget. - Work with finance and other departments to ensure accurate tracking and reporting of expenses. 7. Communication and Coordination: - Facilitate communication between the COO and other departments to ensure alignment on key initiatives. - Organize and coordinate meetings, including setting agendas, preparing materials, and recording minutes. - Manage correspondence, emails, and phone calls, prioritizing urgent matters. 8. Project Management: - Assist the COO in planning and executing strategic projects, ensuring timelines and objectives are met. - Track the progress of projects and provide regular updates to the SVP. - Coordinate with cross-functional teams to ensure smooth project execution. Educational Qualification: Any Graduate. Experience: 2-6 Years. If interested, kindly share your updated CV with CTC expectation at akshita.shetty@irclass.org Contact : 02271199818

Responsibilities: * Manage calendar, schedule appointments & meetings * Provide administrative support to senior management team * Coordinate travel arrangements & expense reports * Maintain confidentiality at all times Annual bonus