1432 Secretarial Activities Jobs - Page 19

Role - Executive Assistant Qualification - Any Graduate Experience - 6 to 10 Years Package - 10 LPA to 12 LPA Location - Kandivali, Mumbai Reporting to: Chairman Division: - Corporate Industry - Chemical Job type - Full Time, permanent (onsite) Key Responsibilities • Executive Support: Reporting directly to the COO & Chief Corporate Affairs, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. • Office Management: Maintain efficient office systems, including database updates, contact directories, and filing systems. • Communication and Documentation: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. • Multitasking and Coordination: Seamlessly handle multiple responsibilities, including core secretarial tasks,correspondence, and day-to-day coordination. • Meeting Management: Organize and schedule meetings, conferences, and events with meticulous attention to detail. • Team Supervision: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. • MIS and Reporting: Regularly update databases and prepare comprehensive MIS and other required reports. • Travel Coordination: Manage travel arrangements, including bookings, itineraries, and logistics for the COO Chief Corporate Affairs & other Management executives. • Management Reviews: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans. • Event Management: Support in organizing key events such as supplier meets, customer seminars, and annual conferences. Key Skills: • Strong Communication Skills: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities. • Integrity: Impeccable in line with Management office • Quick Learner: Capable of adapting swiftly to new information and environments. • Tech-Savvy: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail. • Self-Driven & Organized: Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

Should have min 3 years of experience as a personal assistant for MD for calendar and travel management etc. interested can attend in person interview contact swathi@brainsnskills.com 9341818811

The Assistant Manager - HR will support the HR Manager in managing day-to-day human resources operations and initiatives. This role involves overseeing recruitment, employee relations, performance management, and compliance with company policies and procedures. The ideal candidate will be proactive, highly organized, and committed to fostering a positive work environment. Key Responsibilities: 1. Recruitment & Onboarding: • Assist in the development and execution of recruitment strategies to attract top talent. • Oversee the onboarding process to ensure a seamless experience for new hires. 2. Employee Relations: • Address and resolve employee concerns promptly and professionally. • Maintain a positive working environment and mediate conflicts when necessary. 3. Performance Management: • Support the implementation of performance review processes and tools. • Monitor and provide guidance on employee performance improvements. 4. Training & Development: • Identify training needs and coordinate training programs to enhance employee skills. • Support career development initiatives and mentorship programs. 5. Policy Compliance: • Ensure that company policies are up-to-date and adhere to local labor laws and regulations. • Assist with internal audits and implement corrective actions as needed. 6. HR Administration: • Maintain employee records and handle HR-related documentation. • Oversee payroll processing and benefits administration in collaboration with the finance team. Requirements: • Bachelors degree in Human Resources, Business Administration, or a related field. • 3-5 years of experience in an HR role, with at least 1-2 years in a supervisory or managerial position. • Strong knowledge of HR practices, employment laws, and regulatory requirements. • Excellent interpersonal and communication skills. • Proficiency in HR software and Microsoft Office Suite. • Ability to maintain confidentiality and handle sensitive information with discretion. • Proven problem-solving and conflict-resolution skills. Preferred Qualifications: • Professional HR certification (e.g., PHR, SHRM-CP). • Experience in a fast-paced or large organizational setting. • Strong organizational and time management skills. Benefits: • Competitive salary • Health, dental, and vision insurance • Retirement plan options • Professional development opportunities • Paid time off and holidays

LGT Holidays is looking for Personal Secretary to join our dynamic team and embark on a rewarding career journey The Personal Secretary is responsible for managing the executive's calendar and scheduling appointments, meetings, and travel arrangements. They must ensure that the executive's schedule is well-organized and that they are punctual and prepared for all appointments. Coordinate communication: The Personal Secretary is responsible for managing the incoming and outgoing communication, including emails, phone calls, and written correspondence. They must prioritize messages and ensure that important information is delivered to the executive in a timely manner. Manage office operations: The Personal Secretary may be responsible for managing the daily operations of the office, including managing office supplies, coordinating with IT support, and maintaining files and records. Screen visitors and calls: The Personal Secretary is responsible for screening visitors and calls. The Personal Secretary must maintain confidentiality in all matters. They may be responsible for handling sensitive information, such as financial data, legal documents, or personal information. Were seeking a personal secretary to support our MD in Chennai. If you thrive in a fast-paced environment and excel at multitasking with strong communication and interpersonal skills, apply now.

Brindley Technologies is looking for Company Secretary to join our dynamic team and embark on a rewarding career journey To be a designated Company secretary for Group Companies at Vidyavihar (West) officeHandle documentation with high-level of confidentiality To Manage the secretarial aspects of Board Meetings, AGMs, and other corporate activities including preparation, review and distribution of Notice, Agenda Items, Minutes of the meetings, Board Resolutions, and any other documents as applicable To ensure and vet the contracts and other documents of the company keeping company interest ahead Compliance and advisory work relating to Companies Act, ROC and other Secretarial Compliance To maintain records of all documents required for Audit and establish the right auditable procedures Prepare and present periodic compliance reports to senior managementTo assist Finance department as and when required

Good knowledge of secretarial compliance's, filling of various results with SEBI, drafting replies to ROC, SEBI , NSE BSE Exchanges , handling various fillings under companies Act 2013 whatsapp Cv to puja @9193135550

Responsibilities: Coordinate meetings & travel arrangements Manage calendar & schedule appointments Prepare reports & presentations Maintain confidentiality at all times Provide administrative support to executive team

Responsibilities: * Manage director's calendar & schedule appointments * Coordinate travel arrangements & itineraries * Provide administrative support as needed * Ensure confidentiality at all times Thanks RIGHTCHOICE

Male Candidates Only Responsibilities * Willing to work 6 days a week * Comfortable with traveling * Coordinate meetings & events * Manage CEO's schedule & travel plans * Ensure seamless secretarial support * Handle correspondence & communications

Responsibilities: Should have 3-5 years of experience as an assistant or secretary to the MD of a company EXCELLENT FOLLOW UP SKILLS Draft letters & reports Should have working knowledge of GOOGLE SHEET, EXCEL & Word Good command over English Employee state insurance Provident fund Annual bonus Performance bonus Referral bonus Relocation bonus Sales incentives Leave encashment Maternity leaves

•Report to the chairman and often liaise with board members. •Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points. •Provide legal, financial, and/or strategic advice Required Candidate profile •Maintain statutory books, including registers of members, directors, and secretaries. •Handle correspondence, collate information, write reports and communicate decisions to Stakeholder.

- Post: Sr Executive Secretary - Education: Any Graduate/Diploma/Degree - Experience: Min 3Yrs - Female only preferred Interested call Mr KD on 9375434300 (kd@creativehr.in) Required Candidate profile Notes: Candidates must have Fluent in English Speaking, Mailing & Drafting, Legal Knowledge, IMS Documentation Knowledge, Good in Computer Knowledge, Initiative in administrative activities.

Support senior mgt, Manage calendar, meeting, travel Maintain report, tracker & dashboard Analyze data & prepare presentation & business insight using advanced Excel Coordinate with team, seamless execution of project and follow-up, ad-hoc task

Role & responsibilities Assist the Directors in managing day-to-day tasks Serve as the main point of contact on behalf of the Directors Coordinate with HO team and keep track of the tasks/action items assigned by the Directors Support the Directors participation in staff meetings, departmental meetings, Senior Management Team (SMT) meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings Taking Care of Travel Arrangements & calendar Management Manage external and internal communication from Directors Office and maintain a record of the same. Assist in preparing agendas, conducting/ organizing meetings and preparing reports. Handle sensitive issues and confidential information requiring discretion on the employees part. Email communications with external & internal members Create and edit presentations, documents and reports for the Directors as required. To organize external business meetings & conferences, travel arrangements - itinerary, tickets, hotel reservations, Visa arrangement Preferred candidate profile Essential: Graduation wit minimum 5 years secretarial / executive assistants role to Directors. Desired: - Good written and verbal communication skills. Demonstration of courtesy and respect. Punctuality and diligent work habits. Good sense of discretion and confidentiality. Problem solving orientation. Time Management Comfortable with numbers, Excel & Word Comfortable to work in Parel (Mumbai) Timings - Mon-Saturdays ( All Saturdays Work from Home) Timing - 9.30 to 6.00 pm

Role & responsibilities Calendar and Scheduling : Managing the director's calendar, scheduling appointments, meetings, and travel arrangements. Communication Management : Handling correspondence, phone calls, emails, and other forms of communication on behalf of the director. Meeting Coordination : Preparing agendas, materials, and presentations for meetings, and taking minutes Document Management : Maintaining and organizing confidential files, records, and documents. Administrative Support : Handling general administrative tasks like expense reports, invoices, and office maintenance. Confidentiality : Maintaining strict confidentiality of all sensitive information and matters. Relationship Building : Fostering positive relationships with office staff and Clients. Problem Solving : Proactively identifying and resolving administrative issues and challenges. Event Planning: Assisting in the planning and coordination of events and activities. Preferred candidate profile Post Graduate Experience in administrative support roles, preferably as a secretary or executive assistant , is often required. Strong computer skills and proficiency in relevant software (e.g., Microsoft Office Suite ) are essential. Interested candidate, please revert with updated resume at hr@lionrubber.com or call 7977483834

Job Opening for BSE (Private Secretary to Senior Officers/Executives) Company - Small Industries Development Bank of India (on Third party payroll) Job Location - Hyderabad Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management : Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination : Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Liaison : Act as the primary point of contact between the Senior Officer/Executive and internal/external stakeholders. Travel & Expense Management : Organize business travel, including transportation, accommodation, and itinerary planning for Senior Officer/Executive by way of comm unication. Confidentiality & Professionalism : Handle sensitive and confidential information with discretion. Maintain a professional demeanourat all times when interacting with internal and external contacts. Skills & Qualifications : Education : Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in office management, business administration, or a related field. Experience : Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Desirable : Experience working directly with senior executives or managers. Skills : Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). Proficiency in shorthand would be preferable. Ability to handle multiple tasks. Preferred candidate profile send on-: northtnm@gmail.com

Role & responsibilities : Executive Assistance. Preferred candidate profile : Executive Assistance.

Provide administrative support to management Calendar Management & Scheduling Manage correspondence, reports and documents Coordinate for travel arrangements Liaison with internal & external contacts Handling guests & visitors

Support the MD in project tracking, meeting follow-ups, & timely closure of critical action items, Handle confidential documents & correspondence with utmost discretion & integrity, liaison between the MD’s office & department heads, business partner Required Candidate profile 8 - 10 years of relevant experience, preferably in a mid-to-large size industrial or manufacturing set-up. Bachelor’s degree in engineering or commerce, with MBA Finance, or a related field.

Key Objectives Collate, clean, and analyze data for decision making on pricing, Billing Audit, and other business problems (Cluster Role) Primary responsibilities Conduct numerical analysis for pricing levers , pricing effectiveness, collate and report information on implementation of program – execute on strategies and direction as laid out by management Analyze/project net impact of price changes Implement and maintain pricing model worksheets for Pan India hospitals Developing / implementing standard monthly reporting for tracking price changes Advise on possible pricing issues /pitfalls in billing policies through robust billing audits Implement and maintain pricing model worksheets for Pan India hospitals Help identify opportunities for pricing and leverage code harmonization (e.g. additional items to be charged) Coordinate with Billing managers, Finance heads & department managers for Revenue optimization initiatives Capability Building Support development of analytics on discounts and other items that impact price such as packages and discretionary discounts Create MIS analytics and data request support pertaining to pricing & billing policies Execute Revenue Management Projects and Strategy Develop and maintain pricing tools (for example: elasticity of demand calculators) and profitability models Present pricing analysis, Billing audit findings and recommendation at a monthly strategy meeting, with insights, trends, and suggestions Key Performance Measures MOM revenue impact with all the pricing activities Accuracy and timeliness of analysis Consistency of variance reports vs plan Business Skills Working knowledge of finance Familiarity with hospital systems preferred Technical Skills Ability to structure and execute multiple and complex analyses simultaneously Strong skills with MS excel and PowerPoint Excellent ability to synthesize information from multiple sources and present conclusion in a clear and concise manner

FLUENT AND PROFICIENT ENGLISH MANDATORY Roles and Responsibilities: l Assisting the MD in all scheduling and rescheduling of sessions/meetings/appointments l Drafting emails/broadcasts/messages in formal professional written English as and when required l Fluent in speaking and writing Business English. l Maintaining records with Google Sheets, forms, and other tools. l Act as a backup as and when required. l Should be well versed with managing Google Calendars l Research and training for multiple operations and departments as and when required. l Setting up processes and systems for front-end and back-end business operations along with the team as and when required l Coordinating with Vendors. l Maintaining a follow up record. l Handle personal tasks, bookings, schedules of the MD as and when required as well. l Coordination for meetings, travel, schedules of the MD is required throughout the day. l Take complete ownership of the assigned tasks Requirements: l 7-12 years of experience in an Executive Assistant or similar role l Excellent organizational and communication skills, in both verbal and written English l Proficient in Microsoft Office, Google Suite, and online communication tools. l Bachelor's degree in a related field or equivalent work experience l Ability to work well under pressure and prioritize tasks

Roles and Responsibilities: Internal and external communication related to office. Organizing internal and external meetings, events and teleconferences, including booking venues, arranging accommodation and taking minutes as required. Ability to independently manage the office and correspond with the clients [business letters] and within the Company. Maintain confidentially and privacy at all times in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities. Reporting directly to the CEO, the Executive Assistant provides executive support in a one- on-one working relationship. Good Microsoft Excel skills - candidate will be expected to keep records on excel for various administrative work and should be comfortable with the software. Assists with Administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. Follow up regarding urgent order status & coordinating with production and packing department Data entry work related to exhibition Visiting suppliers site whenever necessary Filing works & maintaining marketing department files Export data compiling for marketing Tracking of client complaints & coordination with Quality Control, Production, Packing department etc. Any miscellaneous office works as allocated by Head of the department. Skills - minimum 4 years experience being assistant to ceo / senior managemnt - handing emails, phone calls, work schedule of ceo - delegating tasks to team and following up progress - extremely well organised & hard working - willingness to work Extended hours whenever required

Kokan Ngo is looking for Admin - Office Coordinator to join our dynamic team and embark on a rewarding career journey Responsible for the day-to-day operations of an office Overseeing administrative tasks, such as answering phones, scheduling appointments, managing mail and email correspondence, and organizing and maintaining files Responsible for ordering supplies, managing budgets, and coordinating with other departments Providing support to executive and managerial staff, such as scheduling meetings and preparing reports Strong organizational and communication skills, as well as the ability to multitask and prioritize effectively

Prayatna-Centre for Child Development-Cochin is looking for Secretary to the Director to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessary Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Preparing and disseminating correspondence, memos and forms As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Make travel arrangements Document expenses and hand in reportsUndertake occasional receptionist duties

Role & responsibilities We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director, ensuring the smooth operation of the departments as well as the organization. The ideal candidate will be highly organized and capable of managing a variety of tasks, from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments. Perform other duties as assigned by the Director to ensure the seamless and efficient functioning of the office. Preferred candidate profile Freshers are not applicable. Fluency in English is a must. Requirements: Any Graduate/Master Degree from recognized university. Proficiency in MS Office, Power Point Presentation, Advance Excel and software savvy. Excellent communication and interpersonal skills, to coordinate with client, colleges, bank, law firms etc. Support with day-to-day administrative tasks, reply to mails, coordinating with clients and document filing. High level of accuracy and attention to detail. Ability to work in a fast-paced, dynamic environment. Must be fluent in Bengali, Hindi and English. Speak with the employer +91 7500565006 aryangroupoffice@gmail.com