1432 Secretarial Activities Jobs - Page 18

Manage the Directors calendar, appointments, and travel arrangements Organize and coordinate meetings, including agenda preparation and minutes recording & Ensure effective follow-up on meetings and action items. Assist in budgeting, financial tracking, and expense management Prepare reports, presentations, and official correspondence Day-to-day planning of meetings and tasks for the Director of Sales Drafting letters and presentations to customers and stakeholders Drafting various award schemes released from the Directors office Location : Office Presently in Dahisar East but relocate to Thane from December 2025

Responsibilities Conduct Board/committee meetings, Ensure timely filings, Maintain documentation & governance. Strong in Companies Act, Secretarial Standards, compliance, and communication. Statutory Registers House rent allowance Provident fund

Role & responsibilities Organize and document Board, Committee, and General meetings, including notices, agendas, minutes, and resolutions. Ensure timely filings with ROC, MCA, and other regulators, and maintain statutory registers and compliance trackers. Monitor regulatory updates and circulate summaries to top management. Support fundraising activities (Equity, CP, NCDs, ECB) and coordinate with external service providers. Preferred candidate profile Candidate must be Graduated. Candidate should be Company Secretary ( CS ) Qualified. Interested candidate kindly share their resumes on mail id: neha.singh@sharekhan.com

Responsibilities: Manage executive schedule & prioritize tasks Coordinate meetings & events Prepare reports & presentations Provide administrative support Arrange travel arrangements Office cab/shuttle Food allowance Health insurance Annual bonus Provident fund

Seeking a sharp EA to support leadership with scheduling, follow-ups, and strategic tasks. Must drive business development ops, manage client success updates, and ensure smooth daily execution. Strong communication and ownership a must.

Post - EA to Director's Wife Position is open to Female candidates only Responsibilities: * Provide administrative support, secretarial skills * Book travel tickets, hotel accommodations * Coordinate events, manage administration Call 8697666885

Handle all secretarial activities Prepare and filing of Annual, Half yearly, all compliances, Stock exchanges all other government bodies Hold all the Board Meetings Drafting, reviewing & managing policies, contracts, board resolutions & declarations Required Candidate profile Impeccable understanding of business. Good to excellent communication skills. Expertise for Company law. Compliance Management Membership number is mandatory. 0 - 1 years of experience.

1. Required knowledge of company Law, SEBI LODR, SEBI SAST, SEBI PIT 2. Knowledge of Stock Exchange 3. Assist to filling online forms of company 4. Maintaining secretarial records of listed company 5 Assist to conduct board meeting and annual returns

The Role: We are seeking a proactive and detail-oriented Company Secretary Intern to support our Legal & Secretarial team. This role is ideal for someone who is pursuing or has completed the Company Secretary course and is looking to gain practical experience in a start-up. Drafting of resolutions, notices, agendas & minutes. Maintenance of statutory registers and records. Annual and other periodic compliances under the Companies Act, 2013. Preparing & filing of various e-forms on MCA & Firms portal. General assistance to the legal & secretarial team. Collaborate with cross-functional teams on secretarial matters. Competencies Past experience in a CS Firm of about a year will be an added advantage. Should have working knowledge of the Companies Act and FEMA guidelines. Basic knowledge of MS-Office and G-Suite. Attention to detail and the ability to work under pressure. Strong verbal and written communication skills Ability to work collaboratively in a team-oriented environment. Eagerness to learn and adapt to a fast-paced legal environment. Most importantly, we are looking for passionate intrapreneurs who want to work at the grass root level, drive impact in India’s biggest sector & Help Farmers Win!

Role Summary: The Assistant to the Chairman and Managing Director will play a vital role in supporting the executive office with high-level secretarial and administrative duties, competitor research, and strategic insights. The ideal candidate should be proactive, possess excellent communication skills, demonstrate strong research abilities, and have an active interest in social media and content creation. This role requires a commitment to maintaining confidentiality and discretion, flexibility in working hours, and a willingness to take on a wide range of tasks. Key Responsibilities: Executive Support: Manage daily schedules, appointments, and correspondence for the CMD. Organize and coordinate meetings, presentations, and other executive-level events. Prepare and edit documents, reports, and presentations as required by the CMD. Handle travel arrangements, itinerary planning, and logistics for the CMD. Research & Competitor Analysis: Conduct regular research on industry trends, competitor activities, and market updates. Compile reports with insights and strategic recommendations based on research findings. Support CMD in strategy sessions by providing relevant information and analysis. Social Media & Content Interest: Assist in creating and reviewing social media content or other communications as required. Monitor social media channels for industry updates, brand mentions, and engagement opportunities. Provide insights into content creation trends, supporting CMD in relevant marketing and branding activities. Confidentiality & Discretion: Handle sensitive information with a high level of discretion and confidentiality. Manage confidential files, documents, and other records for the CMD office. Proactive & Flexible Working Hours: Be available to work flexible hours as per the needs of the CMD. Willingness to take on additional responsibilities beyond routine tasks, demonstrating readiness to support the CMD. Growth and Development: Demonstrate leadership potential with an aim to advance within the organization. Exhibit a proactive approach in learning and adapting to new responsibilities.

We are pleased to inform about our upcoming Virtual Hiring Drive scheduled for 16th and 17th July 2025, Final Round on 18th July 2025. This drive will focus on hiring for the following locations: EA Positions: Mumbai, Bangalore, Hyderabad, Chandigarh, Delhi Sr. EA Positions: Mumbai, Bangalore, Delhi Candidates should be available for virtual meetings on the mentioned dates. Interview Date-16th July & 17th July 2025 Interview Type-Virtual Interview Work Type-Work From Office Industry:- Auditing Firm Attached below is the Job Description (JD) for your reference. 1. Ability to learn and excel with firm-specific programs 2. Calendar management 3. Travel management (Domestic and International) 4. Coordination and follow-ups with the team 5. Manage Team & client meetings 6. Expense reimbursements 7. Manage documents & other correspondence 8. Client Coordination for invitation/participation to various programs 9. Create & Manage MIS Reports. Qualification Criteria Our basic qualification criterion are Graduate/ PG preferably from BCom/ BBA streams 2. Minimum 2 years of EA experience with senior management Good communication skills Oral & Written Good inter-personal skills Knowledge of Calendar, Travel & Expense management Knowledge of Excel/ PPT.

We have an opening for a Company Secretary & Compliance Officer for our client in Thane. Experience: Minimum 3 to 5 years of experience as a Company Secretary in a listed company, preferably on the NSE. Location: Wagle Estate, Thane West

Location: Gurgaon, Haryana | Job: Full Time | Industry: HR Consulting | Experience: 12+ years Main goal will be to ensure that the CEO & LTs (leadership Team) office runs smoothly- by anticipating needs, exercising sound judgement, and being able to balance multiple priorities. Refine workflows, processes, meeting cadences, tools, calendars, and communications to enhance productivity of CEO. The Executive Assistant serves as a point of contact for internal and external people on all matters pertaining to the Office of the CEO. He or she provides executive, administrative, and development support to CEOs office. Broad Activities Reporting & MIS Value Add to CEO Productivity CEO bills & Travel logistics Calendar Management E-mail management of CEO

1. Executive Administrative Support Calendar & Schedule Management Efficiently manage the MDs appointments, meetings, and travel plans. Email & Communication Management Screen, prioritize, and respond to emails and phone calls professionally. Meeting Coordination Organize internal and external meetings, including preparing agendas and taking minutes. 2. Confidentiality & Discretion Handle sensitive company and personal information with absolute confidentiality and integrity. 3. Communication Skills Verbal Communication Clear and professional interaction with internal teams, clients, board members, and stakeholders. Written Communication Drafting emails, letters, reports, and presentations with precision and professionalism. 4. Organizational & Time Management Prioritize tasks, multitask effectively, and meet tight deadlines while keeping the MD on track. 5. Travel & Logistics Management Plan and book domestic and international travel, prepare itineraries, and handle visa/documentation needs. 6. Document Management Maintain physical and digital records, organize files, and prepare documents for meetings or reports. 7. Interpersonal & Relationship Management Act as the MD’s liaison with senior management, staff, clients, and external partners. Build trust-based professional relationships inside and outside the organization. 8. Problem-Solving & Initiative Anticipate the MD’s needs and solve issues proactively without constant supervision. 9. Tech & Software Proficiency Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Calendar/Email Tools (e.g., Microsoft Outlook, Google Workspace) Meeting Platforms (Zoom, Microsoft Teams) Familiarity with document collaboration and project management tools is a plus. 10. Business Etiquette & Professionalism

The Executive Assistant will provide high-level administrative support to four senior partners, with a primary reporting line to one designated partner. This role is a dynamic blend of Executive Assistant, Personal Assistant, and Front Desk responsibilities, requiring exceptional organizational abilities, professionalism, and discretion. Role & Responsibilities: Administrative & Secretarial Support: Manage the executives calendar, schedule meetings, and arrange appointments. Handle emails, phone calls, and correspondence on behalf of the executive. Prepare reports, presentations, and documents as required. Maintain confidential records and files. Travel & Event Coordination (Domestic & International): Arrange travel itineraries, accommodations, and transportation. Organize conferences, meetings, and corporate events. Manage expenses and reimbursements related to travel and official engagements. Communication & Liaison: Act as a bridge between the executive and internal/external stakeholders. Draft letters, emails, and official communications. Coordinate with departments and clients as required. Office Management & Support: Oversee office supplies, procurement, and administrative tasks. Handle personal tasks for the executive as required. Ensure smooth workflow and timely execution of tasks. Key Skills & Requirements: 4 to 10 years of experience as a Personal Secretary or Executive Assistant. Strong organizational and time management skills. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint) Ability to handle confidential information with discretion.

Looking for executive assistant for Expat

Responsibilities: * Provide administrative support to MD * Ensure smooth office operations * Coordinate meetings & travel arrangements * Manage correspondence & calendar * Handle secretarial activities & MOMs

Responsibilities: * Manage calendar & schedule appointments * Coordinate travel arrangements * Prepare correspondence & reports * Maintain confidentiality at all times * Provide administrative support to executive team Office cab/shuttle Food allowance

Job Title: Personal Assistant (PA) Location: Bangalore (Yeshwantpur) Job Type: [Full-time] Work From Office Reports to: Legal head/CEO/CFO Job Summary: We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to [Executive/Managers Title]. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities: l Manage and maintain executive’s calendar, schedule meetings, appointments, and travel arrangements. l Act as the first point of contact for internal and external communications. l Prepare reports, correspondence, presentations, and other documents. l Organize and maintain files and records, both digital and physical. l Handle confidential information with integrity and discretion. l Coordinate logistics for meetings, events, and conferences. l Run errands and assist with personal tasks as required. l Monitor and respond to emails, calls, and messages on behalf of the executive. l Maintain office supplies and ensure the smooth operation of daily tasks. Requirements: l Proven experience as a Personal Assistant, Executive Assistant, or similar role. l Excellent written and verbal communication skills. l Strong organizational and multitasking abilities. l Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other relevant software. l Ability to work independently with minimal supervision. l Discretion and confidentiality are a must. l A positive attitude and flexibility to handle a dynamic workload. Preferred Qualifications: l Bachelor’s degree or equivalent. l Experience in [industry-specific experience if needed, e.g., tech, finance, etc.]. l Familiarity with travel booking and event coordination platforms.

Key Responsibilities:1. IT & System Implementation for CollectionsLead the implementation and enhancement of Loan Management Systems (LMS), Collection Management Systems (CMS), and CRM tools for improved operational efficiency.Develop and execute automation projects for digital collections, including AI-based predictive models, self-service payment portals, and automated follow-ups (SMS, WhatsApp, IVR, Email, App Notifications).Ensure seamless integration with digital payment solutions (UPI, Net Banking, NACH, Auto-Debit, and Payment Gateways) to facilitate smooth recoveries.Collaborate with IT teams to enhance cybersecurity and data security measures for collections platforms. 2. Business Requirement Document (BRD) Preparation & ImplementationDefine and document business requirements for collections-related IT systems in collaboration with stakeholders.Work with IT, operations, and collections teams to draft BRDs for new system developments and enhancements.Ensure UAT (User Acceptance Testing) and successful deployment of IT solutions, ensuring alignment with business goals.Monitor post-implementation system performance and recommend upgrades or optimizations. 3. Compliance & Regulatory AdherenceEnsure strict compliance with Digital and Non-Digital RBI/NBFC guidelines for collections and ethical recovery practices.Establish audit mechanisms and governance frameworks for collections to mitigate legal and reputational risks.Work closely with legal teams for regulatory filings, dispute resolution, and customer grievance management.Monitor and enforce data privacy and cybersecurity measures in accordance with regulatory standards. 4. Manpower Planning & Workforce EfficiencyDevelop an optimized manpower strategy across field collections, tele-calling, legal recovery, and digital collections.Implement AI-driven workforce allocation models to enhance productivity and reduce costs.Define KPI-based performance management frameworks to assess collection agent efficiency.Develop and conduct training programs for collection agents on compliance, digital tools, and customer negotiation techniques.Engage with third-party collection agencies to optimize external recovery support. 5. Budget Planning & Cost OptimizationDevelop and manage the annual budget for collections, IT upgrades, legal expenses, and workforce costs.Optimize cost structures by identifying cost-effective recovery methods and digital collection strategies.Track and analyze collection costs vs. recovery rates to maximize profitability.Coordinate with finance teams for effective allocation and utilization of collection funds. 6. Incentive Structure Design & Performance ManagementDevelop a performance-based incentive structure for field collection teams, tele-callers, and agency partners.Implement data-driven incentive models based on Collection Efficiency (CE), Roll-Back Performance, and Legal Resolution Metrics.Design an automated incentive tracking system integrated with the collection dashboard.Ensure that the incentive structure is aligned with compliance policies and does not encourage aggressive recovery tactics. 7. Performance Monitoring & ReportingDevelop and manage real-time dashboards for tracking collection efficiency, delinquency trends, and workforce performance.Generate and present MIS reports, KPI analysis, and trend forecasting to senior management.Provide insights on root causes of slippages and corrective actions to improve portfolio quality. Key Skills & Competencies: Expertise in IT-driven collections, system implementation, and BRD documentation Strong knowledge of RBI/NBFC collection guidelines, compliance, and risk mitigat Qualifications : MBA/PGDM in Finance, IT, Business, or a related field

Main Responsibilities: 1. Secretarial Compliances for subsidiaries of foreign companies in India, RBI & FEMA related compliances. 2. Handling all the Statutory Requirements as per Company Law Board, for Quarterly Board Meeting and Annual General Meeting. 3. Responsible for preparing site report by visiting company site/location in any part of India. 4. Responsible for preparing the Agenda, Resolutions and Minutes of Meeting for all Board Meetings. 5. Interacting with Board of Directors and the Consulting Company Authorities. 6. Handling Shareholders queries and grievances. 7. Filling of various documents/returns as required under the provisions of the Companies Law. Required Skills: 1. Associate Member of the Institute of Company Secretaries of India (ICSI). 2. Minimum 4-6 years post qualification experience 3. Knowledge of new company act will be added advantage. 4. Excellent communication skills in English, verbal and written and knowledge of local language.Role & responsibilities

Seeking a highly organized, efficient, and dynamic Executive Secretary to support the (CMD) of a leading Automobile Components Manufacturing company specializing. Should be Proficient in managing CMD's schedule, communication, administrative tasks.

Responsibilities: * Coordinate meetings & events * Manage executive schedule & communications * Prepare reports & presentations * Arrange travel & accommodations * Provide administrative support Health insurance Provident fund

Hy, Greetings from Pasona India! We have a opening for a Japanese Corporate division bank for Mumbai Location. Designation- Executive Auto renewable contract with Pasona Payroll. 5 Days Working9:00 - 5:00 PM Location- Bandra Kurla Complex, Bandra East, Mumbai Job Responsibility: Secretary duties for GC Function Business trip arrangement (flight, hotel, hire car) in co-ordination with GA (travel desk), expense adjustment, schedule control, meeting arrangement Visa document, hotel arrangement, transportation, medical membership control, internal allowance External/Internal visitor support( hotel, hire car, meeting room etc) Good communication and written English skill. Basic skill of Excel, Word, and business experience to have proper communication with executives. If interested kindly share your updated cv at vineeta.singh@pasona.in

We are looking for:: * Maintain statutory records & file annual reports with ROC. * Manage company secretarial functions, ensuring compliance with Companies Act. * Oversee corporate governance practices and ROC filings.