1432 Secretarial Activities Jobs - Page 17

The Executive Assistant will serve as the right hand to the MD & CEO of Emami Realty, providing high-level administrative, strategic, and operational support. This role demands a high degree of professionalism, discretion, and attention to detail, with the ability to manage multiple priorities and work effectively in a fast-paced environment. Key Responsibilities: 1. Strategic & Administrative Support Act as a trusted partner and liaison for the MD & CEO in daily operations, internal and external communications, and strategic initiatives. Draft, review, and manage correspondence, presentations, and reports on behalf of the MD & CEO. Prepare background information and briefing materials for meetings and conferences. Track and ensure timely follow-ups on key deliverables and decisions. 2. Calendar & Meeting Management Manage the MD & CEOs schedule with meticulous attention to detail, prioritizing meetings, travel, and events. Coordinate internal and external meetings, including board meetings, investor briefings, and leadership offsites. Prepare agendas, take minutes, and ensure action items are tracked and followed up. 3. Communication & Coordination Act as the communication bridge between the MD & CEO and senior leadership, external stakeholders, and team members. Screen and prioritize incoming calls, emails, and requests. Maintain confidentiality and handle sensitive information with discretion. 4. Travel & Logistics Plan and coordinate all aspects of domestic and international travel including itinerary, accommodation, and visas. Prepare travel expense reports and ensure timely reimbursements. Qualifications & Skills: Education: Graduate in any discipline. Experience: 610 years in an EA role supporting top leadership. Excellent written and verbal communication skills. Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook). High level of professionalism, discretion, and integrity. Strong organizational and multitasking skills. Ability to work under pressure and handle confidential information. A proactive, positive, and solution-oriented attitude.

Implement and maintain a systematic follow-up system for pending tasks, and deadlines. • Regularly update the manager on the status of ongoing projects and outstanding items. • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. Qualifications: • Bachelor's degree • Proven experience as a Personal Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. If Interested kindly share your resume with your update details t.globalzonehr@gmail.com Current Ctc Expected Ctc notice period

About the Organization Who we are? Max Group is a leading Indian multi-business conglomerate with interests in the Life Insurance, Healthcare, Real Estate and Senior Care industries. Launched in 2013, Antara is a 100% subsidiary of Max India. It is pioneering the concept of Age in Place’ for people over 55 years of age, by developing Senior Living communities in India. The first Antara community was launched in April 2017 near Dehradun, Uttarakhand with 190 apartments spread over 14 acres of land. After our first one-of-its-kind, independent residential community at Dehradun and another at Noida, Sector-150. We are set to scale up further and carry forward the Max Group legacy of holistic care solutions with the launch of Antara Care Homes and Antara Care at Home services. Role Preparation of notices, draft agenda and minutes of Board /Committee meetings of the Company and its subsidiary Companies. Maintenance and updation of statutory registers and records of the Company/ Subsidiary Companies Filing of returns/ reports to Stock Exchanges Assisting the team in the various fund raise activities Preparation and filing of various returns / MCA-21 e- filings Preparation of documents required for execution of Corporate actions with the Stock Exchanges and Depositories Active participation in finalisation of Annual Report of the Company/Subsidiary Companies Managing other compliances of listed/unlisted entities Handling Shareholders related matters. Responsibility Provide support to Secretarial Department in day-to-day affairs of the Company as per the requirement. Eligibility Must be graduate as well as a member of the Institute of Company Secretaries of India with minimum 5 to 8 years of post-qualification experience in any listed Company. Key competencies Sound Knowledge of Company Law and SEBI Regulations. Collaborative approach Good communication and drafting skills High motivation and eagerness to learn Interested candidates can share their resume on rajkumari@antaraseniorcare.com.

Responsibilities: * Communicate protocols & handle phone calls * Manage MD schedule & correspondence * Coordinate meetings & travel arrangements * Oversee secretarial activities & content writing * Looking After HR Activities of MD Provident fund Health insurance

About the role: The EA will be reporting directly to the Directors, ensuring their tasks are performed in due time. In turn, the EA will be responsible for delegated tasks to ensure that the companys goals and objectives are accomplished. The job would majorly entail coordinating with different departments, staying in touch with key accounts on behalf of the Directors, and anything and everything that comes up in their daily working. This role will not be limited to calendar management and travel bookings; on the contrary, travel bookings and calendar management will only be a very small part of this job. Objective - Ease the life of the Directors. Responsibilities: Provide expedited administrative and office support to coordinate between different departments - both internally and externally. Maintaining professionalism and strict confidentiality with all information learnt while working with the directors. The most important responsibility is to ensure the fulfillment of Director's daily responsibilities. Assisting them in daily tasks, which may be managerial or analytical in nature. Internal/ External coordination. Coordinate complex scheduling and calendar management Assisting the Directors for seamless working during meetings, conferences and exhibitions. Candidate requirements: Prior Experience of at least 7 years in administration, co-ordination or execution related work Excellent communication skills (English) - both written and oral Strong time-management and analytical skills with an ability to organize and coordinate multiple concurrent projects Detail oriented, extremely energetic and passionate about meeting timelines Flexible team player, willing to adapt to changes and everyday challenges. Prior research experience is a plus

Key Responsibilities: Welcome patients, manage check-in and appointment scheduling (walk-ins and via WhatsApp/Google Forms) Guide patients about consultation process, fees, and clinic policies Maintain and update electronic health records & appointment

Job Title: Executive Assistant to Director Experience: 3 years or more Qualification: Graduate / MBA preferred Reporting To: Director / Managing Director Working days- 6 days (4th Saturday off), 10 AM-7 PM Objective: To provide high-level, confidential administrative and executive support to the Director, ensuring smooth coordination and communication across departments. Key Responsibilities: Manage the Directors calendar, meetings, travel, and appointments efficiently. Coordinate internal and external meetings, taking minutes and following up on action items. Handle confidential documents and information with discretion. Draft emails, business correspondence, presentations, and reports. Liaise with internal teams, clients, and external stakeholders on behalf of the Director. Maintain organized documentation and records. Assist in tracking key projects, timelines, and reporting requirements. Manage daily tasks, priorities, and ensure timely follow-ups. Support in events, board meetings, reviews, and business visits. Required Skills & Competencies: Excellent communication (written & verbal) and interpersonal skills Strong organizational and multitasking abilities Professional presence and discretion Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Ability to handle pressure and prioritize effectively High level of integrity and confidentiality Preferred Candidate: Candidate with experience supporting top-level executives Prior experience in real estate, infrastructure, or corporate sectors preferred Well-groomed, confident, and proactive personality. Interested Professional can mail their CV on below mail details karis.paul@in.experis.com

Strategic & Leadership Responsibilities Office & Facilities Management Team Leadership & Development Communication & Information Management Support & Coordination Continuous Improvement

Job Title: Personal Assistant to the Founder Location: Keppel One Paramount, Porur, Chennai Shift Timing: 8:30PM 5:30 AM IST Reporting To: Founder About the Role: We are seeking a highly organized and proactive Personal Assistant to support the Founder of a non-profit organization committed to empowering the South Asian immigrant community. This position is managed through an outsourced staffing partnership and will serve as a critical support system to the leadership team. The ideal candidate will have a strong background in data analysis , proficiency in Microsoft Office Suite , and hands-on experience in project management . The role demands excellent communication skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Key Responsibilities: Provide high-level administrative and operational support to the Founder. Manage calendars, schedule meetings, organize virtual/in-person appointments, and coordinate with internal and external stakeholders. Assist in tracking, reporting, and analyzing program/project data using Excel and other tools. Prepare reports, presentations, and documentation using Microsoft Word, Excel, PowerPoint, and Outlook. Support project planning, timelines, deliverables, and documentation. Follow up with teams for deadlines, compile progress updates, and flag risks or delays. Maintain organized records and digital files related to projects, events, donors, and partnerships. Handle confidential information with integrity and professionalism. Coordinate internal communications and assist in drafting memos, summaries, and follow-ups. Perform any additional tasks or special projects as requested by the Head of the organization. Requirements: Education & Experience: Bachelor’s degree in Business Administration, Nonprofit Management, or related field. 3+ years of experience as an Executive Assistant, Personal Assistant, or Project Coordinator. Prior experience supporting senior leadership or working in the nonprofit/NGO sector (preferred). Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience in data entry, analysis, and visualization (Excel, Google Sheets, or similar). Familiarity with project management tools like Trello, Asana, or MS Project is a plus. Soft Skills: Excellent communication skills, both written and verbal. Highly organized with strong attention to detail. Ability to multitask and prioritize under pressure. Self-starter with the ability to work independently and as part of a remote team. Cultural sensitivity and interest in social impact work. Compensation: [To be discussed based on experience and market standards] Thanks, Alice HR Manager - 9677399369 alicer@amvik.solutions

Must have a Pleasing Personality and Soft Spoken Selection Criteria Excellent English Fluency Smart work Confidence Level Maturity Convincing Power Required Candidate profile Please send the Video INTRO along with your resume while applying to this Profile

Assisting the director of the company. Correspondence mails & calls, travel arrangements, calendar management, fixing up appointments, scheduling meetings online & offline. Making reports.Manages complex projects.Prepares presentations &reports. Required Candidate profile MBA graduate or equivalent. Negotiates on behalf of MD.Conducts analysis & research on business matters Acts as a gatekeeper, filtering information & deciding what requires my attention

Rodic Consultants Pvt Ltd. is looking for Computer Operator cum Stenographer to join our dynamic team and embark on a rewarding career journeyThe main duties of a Computer Operator include:Operating computer systems and ensuring their proper functioningMonitoring the performance of computer systems and identifying potential issuesPerforming basic maintenance tasks, such as cleaning and organizing computer equipmentTroubleshooting hardware and software problems and resolving them in a timely mannerBacking up and restoring data as neededInstalling and configuring software and hardware components

Note: Candidate must be fluent in English, Kannada and Hindi Languages. Job Highlights: Managing calendars of the MD Director Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

We are seeking a highly organised and proactive Personal Secretary to Provide comprehensive support with 8 + years of experience. The ideal candidate will be adept at managing schedules, coordinating travel arrangements and handling administrative tasks efficiently. Responsibility 1. Manage and maintain the Directors schedule, including arrangingmeetings, appointments, and travel plans. 2. Act as the primary point of contact between the Directors andinternal/external stakeholders, screening and prioritising communications. 3. Coordinate and organise travel and accommodation arrangements for the Directors. 4. Coordinate activities related to visa processing on time, execution and minimal rejection. 5. Prepare and edit correspondence, presentations, and reports on behalf of the Directors. 6. Coordinate logistics for meetings, conferences and events. 7. Handle personal errands and tasks, including managing expenses andOrganising personal appointments. 8. Maintain confidentiality and handle sensitive information withdiscretion and professionalism. 9. Anticipate the needs of the executive and proactively address anyissues or challenges that arise. 10. Assist with special projects and other duties as assigned.

Company Law Compliance (Companies Act, 2013): Ensure timely and accurate compliance with all provisions applicable to assigned entities. Prepare and maintain statutory registers and records. Handle annual filings (AOC-4, MGT-7, etc.), event-based filings (DIR-12, PAS-3, etc.) with the MCA. Monitor and ensure compliance with Director KYC, MSME, BEN-2, DPT-3, etc. FEMA & RBI Compliance: Manage reporting of foreign direct investment (FDI), outbound investments, and other FEMA-related filings (FC-GPR, FLA return, APRs, ODI forms). Coordinate with authorized dealers and regulatory bodies as needed. Meetings Management: Independently manage end-to-end activities for Board Meetings and Shareholder Meetings (AGMs/EGMs) for assigned entities. Draft agendas, notices, resolutions, and minutes in a timely and professional manner. Ensure due approvals and circulation of resolutions as per statutory timelines. Depositories Act and Related Compliance: Handle compliance and coordination with NSDL/CDSL/RTAs. Assist with dematerialization, transmission, and other security-holder related matters. Secretarial Audits & Record Maintenance: Support in preparation of documents and coordination with Secretarial Auditors. Maintain and update statutory records, ROC filings, and compliance trackers. Stakeholder Coordination: Liaise with internal teams, auditors, legal advisors, and regulatory authorities. Assist in due diligence and corporate restructuring projects when required.

You will be responsible in supporting various legal functions i.e. Agreements, Litigation, Secretarial and Compliance. Assist in drafting, reviewing, and negotiating a variety of legal agreements, including but not limited to contracts, MOUs, and vendor agreements. Support the legal team in handling litigation matters by conducting legal research, preparing legal documents, and collaborating with external legal counsel. Conduct thorough legal research on various issues, regulations, and precedents to provide comprehensive and well-informed advice. Work closely with the legal team to ensure adherence to applicable laws, regulations, and company policies. Provide general legal support to the legal department as needed, including document management, maintaining legal databases, and assisting with legal documentation. You will be a good fit if you have: Bachelor's degree in Law from a reputable institution, with credible Internship experience. Strong academic background with a focus on contracts, litigation, and corporate law. Excellent written and verbal communication skills. Strong analytical and research skills. Ability to work collaboratively in a team-oriented environment. Eagerness to learn and adapt to a fast-paced legal environment. Most importantly, we are looking for passionate intrapreneurs who want to work at the grass root level, drive impact in Indias biggest sector Help Farmers Win

You will be responsible in supporting various legal functions i.e. Agreements, Litigation, Secretarial and Compliance. Assist in drafting, reviewing, and negotiating a variety of legal agreements, including but not limited to contracts, MOUs, and vendor agreements. Support the legal team in handling litigation matters by conducting legal research, preparing legal documents, and collaborating with external legal counsel. Conduct thorough legal research on various issues, regulations, and precedents to provide comprehensive and well-informed advice. Work closely with the legal team to ensure adherence to applicable laws, regulations, and company policies. Provide general legal support to the legal department as needed, including document management, maintaining legal databases, and assisting with legal documentation. You will be a good fit if you have: Bachelor's degree in Law from a reputable institution, with credible Internship experience. Strong academic background with a focus on contracts, litigation, and corporate law. Excellent written and verbal communication skills. Strong analytical and research skills. Ability to work collaboratively in a team-oriented environment. Eagerness to learn and adapt to a fast-paced legal environment. Most importantly, we are looking for passionate intrapreneurs who want to work at the grass root level, drive impact in Indias biggest sector Help Farmers Win

We are seeking a proactive and detail-oriented Company Secretary Intern to support our Legal Secretarial team. This role is ideal for someone who is pursuing or has completed the Company Secretary course and is looking to gain practical experience in a start-up. Drafting of resolutions, notices, agendas minutes. Maintenance of statutory registers and records. Annual and other periodic compliances under the Companies Act, 2013. Preparing filing of various e-forms on MCA Firms portal. General assistance to the legal secretarial team. Collaborate with cross-functional teams on secretarial matters. Qualifications Past experience in a CS Firm of about a year will be an added advantage. Should have working knowledge of the Companies Act and FEMA guidelines. Basic knowledge of MS-Office and G-Suite. Attention to detail and the ability to work under pressure. Strong verbal and written communication skills Ability to work collaboratively in a team-oriented environment. Eagerness to learn and adapt to a fast-paced legal environment. Most importantly, we are looking for passionate intrapreneurs who want to work at the grass root level, drive impact in Indias biggest sector Help Farmers Win

Minimum 1 year experience in Accounts Dept of an organisation Must have completed or nearing completion of an Accounts related Graduate degree Preferred: Experience on Tally 9, Forex regulations and remittances, banking and RBI regulations Excellent communication skills spoken and written Ability to multi-task - organise and prioritize workload and be able to perform under pressure to meet specified deadlines Strong team working skills should be able to gel with colleagues Pro-active attitude willing to take initiative and learn If you meet the above criteria and have a passion for learning and self development, then contact us.

Job Responsibilities. Manage calendars, appointments, and meetings for Director. Coordinate travel arrangements and itineraries. Handle email correspondence and phone calls professionally Prepare reports, presentations, and briefing materials. Assist in organizing internal and external events or meetings. Maintain confidentiality and handle sensitive information with discretion Role & responsibilities . Fresher can also apply for this . Preferred candidate profile . Good Communication skills. creative skills . pleasing personality. Feel Free Call to contact for any further query contact - Anjali Arya (9266682091). share your cv -hr@fnfcoliving.com

Role & responsibilities Excellent Computer skills with ability to handle internal & external correspondence independently. Liaison and follow up with staff, clients, suppliers etc. Managing Directors electronic diary, meetings and records. Multitasking with ability to work under pressure Techno savvy with hands on experience on Browsing, E-mail correspondence, MS Office including Presentations. Ability to prepare minutes of meeting and executive summary Good interpersonal skills and should maintain confidentiality and secrecy. Computer Savvy with ability to learn new technology, complaint resolution, co-ordination with computer related vendors for services etc. will be preferred Preferred candidate profile - Female only - Age : Below 30 years - Experience : 2 to 5 years as Executive Assistant to Director - Unmarried Female Preferred - If unmarried then she should have a strong reason and inclination to settle in Mumbai only - From English Medium School (compulsory) - Should be willing to travel and stay for a week for attending Conferences or meetings or training programs etc. at Nashik every month ( compulsory ) 1. Excellent Computer skills with ability to handle internal & external correspondence independently. 2. Techno savvy with hands on experience on Browsing, E-mail correspondence, MS Office including Presentations Must be Computer Savvy with ability to learn new technology, complaint resolution, co-ordination with computer related vendors for services etc. Qualification - Graduate / Post Graduate - From English Medium School (compulsory) Location - Mumbai (Dadar West- Kohinoor Square) Working days - Mon to Fri (1st & 3rd Saturday is working) Willingness to travel is must as the factory is located in Nashik. Looking for relocation candidates for this role.

Job Opening for BSE (Private Secretary to Senior Officers/Executives) Company - Small Industries Development Bank of India (on Third party payroll) Job Location - pune Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management: Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination: Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Liaison: Act as the primary point of contact between the Senior Officer/Executive and internal/external stakeholders. Travel & Expense Management: Organize business travel, including transportation, accommodation, and itinerary planning for Senior Officer/Executive by way of comm unication. Confidentiality & Professionalism: Handle sensitive and confidential information with discretion. Maintain a professional demeanourat all times when interacting with internal and external contacts. Skills & Qualifications : Education: Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in office management, business administration, or a related field. Experience: Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Desirable : Experience working directly with senior executives or managers. Skills: Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). Proficiency in shorthand would be preferable. Ability to handle multiple tasks. Preferred candidate profile send on-: geeta.gohil_2@tnmhr.com

*Job Duties: Work directly with MD on planning, strategy & travel. Bring tech, AI & innovation into daily business Be present, observant and emotionally intelligent Join all key meetings & business decisions and bring new ideas & market research

Role & responsibilities Would be responsible to manage the MD's Office. Would be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetings Answer phones and direct and guide all incoming calls promptly and efficiently. Communicate and handle incoming and outgoing electronic communications on behalf of the MD Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Updating the Travel schedule and hotel reservations for MD & family as needed. Ensure that all confidential & sensitive information is securely handled, stored as appropriate & no such information is divulged or made accessible to unauthorized person. Coordinate various meetings from MD's office and look after day to day activities in MD's office. Follow up and co-ordination with various departments of HO and Tarapur plants for updates on the actions taken (Finance, yarn purchase & imports) Record Management Over and above the defined role, executing additional tasks which are assigned on day to day basis by the MD and his family. Online Purchase of the Items as and when required by the MD and his family Maintaining contact database of the MD Coordinate and follow-up on all tasks assigned by the top management within the allotted deadlines Schedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc. Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels. Research work for a work area given by the MD Organizing & coordinating events & conferences. Organize and maintain the office filing system. Screen and pay the Invoices on time received for payment after the approval from the MD. Preferred candidate profile Candidates with Secretary profile experience should only apply. Perks and benefits

Role & responsibilities Job Summary: We are looking for a highly professional and organized Executive Assistant to support the Director . The ideal candidate will have strong administrative, communication, and digital marketing skills, with the ability to work in a fast-paced, confidential environment. This role involves managing the Directors schedule, communication, travel, meetings, and key project updates, while also providing strategic and operational support. Key Responsibilities: Manage the Director’s calendar, appointments, and travel arrangements. Coordinate internal/external meetings, briefings, and events. Handle communication on behalf of the Director with professionalism and confidentiality. Prepare reports, presentations, meeting minutes, and documentation. Liaise with senior staff, project teams, consultants, and authorities. Track project milestones, deadlines, and KPIs; provide timely updates. Assist in reviewing contracts, POs, and official correspondence. Maintain organized digital and physical filing systems. Support strategic planning, research, and operational decision-making. Manage the Director’s social media presence and assist with digital marketing initiatives. Be willing to travel as required. Qualifications & Skills: Proven experience as an Executive Assistant Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. High level of discretion, integrity, and professionalism. Proficiency in MS Office Suite and digital tools. Knowledge of social media and digital marketing is an advantage. Bachelor's degree or equivalent preferred.