1432 Secretarial Activities Jobs - Page 13

Job Title: Admin cum Executive Assistant Location: Wagle Estate, Thane Experience Required: Minimum 2 year Work Timing : 10 AM 7 PM Role Overview: We are looking for a reliable and proactive Admin cum Executive Assistant to support our director and ensure smooth daily operations. The ideal candidate should demonstrate strong integrity, excellent organizational abilities, and the discretion to manage sensitive documents with complete confidentiality Key Responsibilities: Support the Director with day-to-day administrative and secretarial tasks. Manage scheduling, meetings, communication, and follow-ups. Handle documentation, filing, and confidential record keeping. Coordinate with internal teams, vendors, and visitors as required. Oversee basic office administration and inventory management. Key Requirements: 1+ year of experience in an admin or EA role Strong communication, integrity, and professionalism Proficient in MS Office (Word, Excel, Outlook) Organized, detail-oriented, and able to multitask independently

Administrative Support: Manage the CPs and VCP’s calendar, schedule appointments, and ensure timely reminders. Handle all incoming and outgoing correspondence on behalf of the CP and VCP, including email, phone calls, and post. Organize travel arrangements, including flight bookings, accommodations, and itineraries. Draft, review, and respond to emails and letters as directed. Meeting & Communication Management: Arrange and coordinate internal and external meetings, conferences, and video calls. Prepare and circulate meeting agendas, minutes, and relevant documents. Act as the point of contact between the CP and VCP and internal/external stakeholders. Reporting & Documentation: Prepare daily, weekly, and monthly dashboards, reports, and presentations as required. Track and follow up on key action items discussed during meetings. Maintain and organize confidential files, records, and documents. Operational Support: Monitor task progress and update the CP and VCP accordingly. Assist in approvals and internal communications as directed by the CP and VCP. Handle special projects and other duties as assigned by the CP and VCP.

organising, preparing agendas, minutes of board meetings and (AGMs) maintaining statutory books, registers of members, directors&secretaries correspondence, writing reports, ensuring decisions made are communicated to the relevant stakeholders; Required Candidate profile Contributing to meeting discussions, advising membersof implications; Monitoring changes in relevant law®ulatory environment taking appropriate action; Liaising with external regulators advisers

About The Role BRIEF 1. The candidate must be fluent in English and Hindi (both reading and writing). Knowledge of additional language would be a plus.2. Under pressure, the candidate must be able to work independently with minimum supervision.3. Candidate must be familiar with the provisions of the law (Specially IBC SARFAESI NCLT Immovable Properties).4. Candidate must be process oriented and confident to tackle deal with the legal issues which challenge the Company.5. Candidate must be a team player. Key Responsibilities 1.Reviewing finance facility agreements and related documents.2.Conduct due diligence of properties which the company intends to take mortgage.3.Provide legal advice or opinion on matters and issues.4. To provide opinion on Title Search Reports of Immovable Properties. Education EducationalQualifications:Graduate degree inLaw, as regular full time student, from a recognized university. Candidates with Post Graduate Degree in Law shall be given preference.Post Qualification Experience:Experience in finance industry, preferably in banking and finance sector,with a proven track record. Proven track record of adding value to anorganizationthrough the development of comprehensive contract documents that mitigate risk. Legal Documentation 1.Independently drafting, reviewing, negotiating and closing the banking legal documents like loan, security, assignment,securitization, other Finance related Documents etc. and providing ongoing support to business teams2.Review and provide legal advice to the business teams with respect to the documentation.3.Able to manage complete legal documentations with respect to banking transactions.4.Understand the products proposed by business teams and advise on the legal framework applicable to such products;5.Liaise with relevant departments to ensure that where legal risks have been identified, appropriate courses of action have been taken;

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Manage executive schedule * Provide administrative support * Arrange travel & accommodations Annual bonus Provident fund Health insurance

Responsibilities: Manage calendar & travel arrangements Ensure compliance with regulatory requirements Prepare financial reports & MIS Coordinate meetings & take minutes Provide administrative support to MD

Responsibilities: * Represent the Company's management * Prepare reports & presentations * Ensure confidentiality at all times * Provide administrative support to MD * Must be willing to travel for Office meetings Annual bonus

Qualification : Any graduation + MBA (Must) Experience: 5 to 10 Years or more with hands on relevant experience. Good written and verbal communication skills. Should be matured enough to handle confidential information, matters, communication and files. Responsibilities: Managing: Screening phone calls, enquiries and requests, and handling them as appropriate and prioritize. Organizing and maintaining MDs calendar and making appointments in correspondence with Managing Director. Managing databases (such as visiting cards, phone book etc) handling correspondence Meeting and organizing facilities for delegates, VIP visitors as per advice from the Managing Director. Organizing & Arranging: Planning, Organizing and managing events and taking minutes of meeting Should have very strong knowledge in Travel booking: Domestic and International. Visa Processing. Hotel Accommodations, Insurance, Forex, Corporate Credit Cards etc. Banquet booking and arranging accommodation, travel, transportation for all programs and Meets. Tracking down the Consulate Appointments Handling the Visa Appointments Drafting & Organizing the Visa Invitation Letters Scheduling appointments and arranging general and confidential meetings, whenever required. Perform any other planned and unplanned tasks as per the business requirement like work on week off or holidays (if required) and work extended hours as & when required. Execution: Drafting and Preparing letters, presentations and other documents. Reports: Monthly MIS. Generating various critical and confidential reports required by the management.

POSITION - EA TO MD JOB LOCATION - NARIMAN POINT WORKING DAYS - 6 DAYS PREFERRED IMMEDIATE JOINER Act as the primary point of contact between the MD and internal/external stakeholders. • Excellent written and verbal communication skills.

Role & responsibilities Manage daily calendar and appointment scheduling for executives. Organize and coordinate meetings, conferences, and travel arrangements. Prepare agendas, take minutes, and follow up on action items from meetings. Handle confidential information with discretion and professionalism. Draft, review, and manage correspondence, emails, reports, and presentations. Liaise with internal departments and external stakeholders on behalf of the executive. Maintain organized filing systems (both digital and physical). Track and manage deadlines, reports, and deliverables. Assist with personal tasks and errands, if required. Preferred candidate profile Experience in handling senior-level executives or founders. Knowledge of office management systems and procedures. Real Estate

Annual filing of LLPs, XBRL filing Share valuation as per Income Tax Act, share allotment, reconciliation Maintaining statutory books, including registers of members, directors,secretaries Preparing Director's reports, due diligence reports Required Candidate profile Servicing AGMs,Board Meetings,Committee Meetings,taking minutes,drafting resolutions Providing legal,financial,strategic advice Preparing agendas for board meetings, annual general meetings.

Job Title: Company Secretary IPO Experience (5+ Years) Location: Sector-63, Noida / Delhi-NCR Company: Intensiv-Filter Himenviro Group Experience: Minimum 5 Years and Maximum 8 Years Job Description: We are looking for a qualified Company Secretary (CS) with minimum 5 years of post-qualification experience, specifically in handling Initial Public Offering (IPO) and SEBI/ROC compliance matters. The ideal candidate will work closely with senior management and merchant bankers to manage end-to-end IPO preparation and execution, along with ongoing secretarial and corporate governance responsibilities. Key Responsibilities: Handle all SEBI, ROC, and stock exchange compliances. Manage the complete IPO documentation process including DRHP, RHP, and listing formalities. Coordinate with merchant bankers, legal counsel, registrars, and auditors. Conduct and maintain Board meetings, shareholder meetings, and statutory registers. Ensure compliance with Companies Act, SEBI (LODR) regulations, and other applicable laws. Draft resolutions, minutes, and regulatory filings (MGT-7, AOC-4, etc.). Liaise with regulators and stock exchanges on pre- and post - IPO requirements. Key Requirements: Qualified Company Secretary (CS) from ICSI. Minimum 5 years of experience, including at least 2 IPOs handled directly or in a lead role. Strong knowledge of SEBI ICDR, LODR Regulations, and Companies Act 2013. Excellent communication, drafting, and compliance management skills. Experience in SME IPO process (preferred but not mandatory). What We Offer: Opportunity to lead a major IPO project. Collaborative, growth-focused work culture. Competitive salary based on experience. Career advancement opportunities in a growing listed group.

Position: Company Secretary Company: OCL Iron & Steels Limited Location: Kolkata Qualification: CS Qualified Experience: 0 to 1 Yrs CTC: Up to 5 L PA Job description: Company Secretarial activities - Notice, Agenda, Minutes of meeting & various filings with MCA. Ensuring timely compliances with all the applicable Statutes [Companies Act, Secretarial Standards. Comply with the rules of Companies Act 2013, Stamp Act, Income Tax Act 1961 etc. Fulfilment of related compliance including the filing of forms, as required. Preparation, validation and filing of resolutions, agreements, document, notices and various returns. Should be well versed with company's law, compliances, filing of various forms under the companies Act etc. Appointment and Resignation of Director, Whole-time Director and KMP as per Companies Act 2013. Appointment, Resignation and Removal of Auditors as per Companies Act 2013 and All related Compliances. Drafting of Notice, Agenda, Resolution and Explanatory statement, various MIS reports. Preparation of Minutes of Board meetings and General meetings Drafting of Articles of Association and Memorandum of Association, Filing of Annual Statutory Compliances with respect to Companies. Please share your resume at suvadip.bhattacharya@oclsteel.com

Support leadership in managing schedules, coordinating projects, handling communication, and ensuring smooth day-to-day operations across creative and business functions in a fast-paced, brand-led environment. Discretion and agility are key.

Job Overview:We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director (MD) in daily operations, strategic initiatives, and administrative tasks.

We are looking female Personal Assistant who should be possess good communication and presentation skill, ABLE TO TRAVEL & STAY WITH BOSS IN ACROSS INDIA. working knowledge of Hindi and English is compulsory, should have good working knowledge on computerskills & responsibilities. LOOK SMART & BOLD , FLEXIBLE FOR ANY SITUATION, MUST HAVE SPECIFIC SKILLS OF HER THAT ASSIST A SPECIFIC PERSON OR BOSS IN HIS DAILY BUSINESS OR PERSONAL TASKS, MUST BE READY TO TRAVEL & STAY WITH BOSS. Perks and benefits

The ideal candidate should have experience in day-to-day secretarial activities and be proficient in maintaining the Director's calendar. You will be responsible for attending phone calls related to the Director when necessary and carrying out tasks assigned by the CEO. In addition, you will need to liaise with various internal teams and clients, ensuring effective communication and follow-ups. Managing the database, making travel arrangements, and handling office documentation such as photocopying, scanning, printing, and filing will also be part of your responsibilities. Coordinating office activities and operations to ensure efficiency and compliance with company policies is essential. This is a full-time position with benefits including health insurance and a performance bonus. The work schedule is during the day shift, and the work location is in person.,

Responsibilities: Manage calendar, schedule meetings & appointments Coordinate travel arrangements & bookings Provide administrative support to MD Maintain confidentiality at all times Health insurance

Role & responsibilities Administrative Support Manage the Directors calendar, schedule meetings, and coordinate appointments. Handle travel arrangements (flights, hotels, itineraries, visas). Prepare and organize documents for meetings, presentations, and reports. Draft, review, and manage correspondence on behalf of the Director. Communication & Coordination Act as the point of contact between the Director and internal/external stakeholders. Screen and prioritize emails, calls, and requests. Maintain confidentiality of sensitive information and communication. Liaise with senior management and other departments on behalf of the Director. Project & Task Management Track action items and follow up on delegated tasks and project timelines. Assist in the planning and coordination of business initiatives and events. Compile data and prepare reports, dashboards, or summaries as needed. Meeting & Event Support Organize internal and external meetings, including venue setup and materials. Take minutes, note key decisions, and ensure timely follow-up. Coordinate logistics for board meetings, offsites, and team events. Document & File Management Maintain records, reports, and other important documents in an organized manner. Ensure proper documentation and file retrieval systems are in place. Discretion & Judgment Exercise sound judgment and professionalism in all interactions. Handle confidential matters with discretion and integrity. DAY SHIFT (9am-6pm/ 10am-7pm) MBA candidates only

We are seeking a seasoned Company Secretary with over 15 years of progressive experience in both corporate and government environments , with a strong legal background. The ideal candidate will be responsible for ensuring the organization remains compliant with statutory and regulatory requirements, advising on corporate governance best practices, and managing legal risks efficiently. This role demands expertise in legal advisory, secretarial practices, regulatory filings, and liaisoning with government authorities and stakeholders. Key Responsibilities: Company Secretarial Functions: Ensure compliance with Companies Act, 2013 , SEBI regulations, and other applicable laws. Manage all Board, Committee, and Shareholder meetings , including drafting agendas, notices, resolutions, and minutes. Maintain statutory books, including registers of members, directors, and secretaries. Handle filing of all necessary forms and returns with MCA, SEBI, RBI, and other statutory bodies . Provide expert advice on corporate governance , ethics, and compliance matters. Legal Advisory & Compliance: Draft, review, and negotiate a wide range of legal contracts, agreements, and MoUs . Ensure legal compliance across business operations and proactively mitigate legal risks. Provide support in litigation management , representing the company before tribunals, courts, or regulatory bodies when needed. Stay up to date with evolving laws, policies, and government regulations. Guide internal departments on regulatory implications and legal processes. Liaisoning & Government Relations: Liaise effectively with regulatory authorities such as ROC, MCA, SEBI, RBI, CCI, and other government bodies. Represent the company in official and regulatory discussions with public sector undertakings, ministries, and legal forums . Build and maintain strong working relationships with Key stakeholders in the government and legal sectors . Strategic Contribution: Collaborate with senior leadership in strategic decision-making related to M&A, compliance restructuring, and risk management. Act as a key advisor to the Board and Audit/Risk Committees on corporate legal matters. Contribute to the development of internal controls, company policies, and code of conduct frameworks. Qualifications: Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI). LLB or LLM preferred (Legal background is essential). 15+ years of experience in corporate governance, legal advisory, and government liaison in reputed organizations or public sector entities.

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities 1. Maintaining of Calender, Meeting Schedules, MOMs 2. Follow up on MOMs 3. Following on Data - Intra Department or Inter Department in line with meeting schedule. 4. Interaction with department, Collection of data for meeting and presentation 5. Compilation of data of finance relevant for periodic presentation 6. Keeping Track of Financial Records/ Agreements, Tracker Monitoring 7. Maintain confidentially of information 8. Organise team communication and plan events Interested candidates can mail their resumes at simrangera@fbd.amrita.edu