1432 Secretarial Activities Jobs - Page 12

Rodic Consultants Pvt Ltd. is looking for Document Controller to join our dynamic team and embark on a rewarding career journey A Document Controller is responsible for managing, organizing, and maintaining an organization's documentation and records They play a crucial role in ensuring that documents are appropriately stored, accessible, and up-to-date The position requires attention to detail, strong organizational skills, and the ability to work effectively with different teams to facilitate efficient document management processes Key Responsibilities:Document Management:Receive, process, and organize various types of documents, including contracts, technical reports, correspondence, drawings, and other relevant records Ensure all documents are correctly named, numbered, and filed in a logical and easily retrievable manner Implement document version control to avoid confusion and maintain document history Keep track of document approval and review processes Document Control System:Utilize document management software or other electronic systems to manage and track documents efficiently Provide training and support to employees on the proper use of the document control system Ensure the document control system complies with company standards and industry regulations Distribution and Retrieval:Manage the distribution of documents to authorized personnel, both internally and externally, while ensuring appropriate access permissions Monitor and track document retrieval requests, ensuring timely responses and maintaining records of document movement Quality Assurance:Perform periodic audits of documents to verify accuracy, completeness, and compliance with established procedures and standards Report any discrepancies or non-conformities to the relevant parties and work with them to resolve issues Document Security and Confidentiality:Ensure sensitive and confidential documents are appropriately protected and accessible only to authorized personnel Adhere to data protection and privacy policies to maintain the confidentiality of sensitive information Collaboration:Collaborate with various departments, project teams, and stakeholders to gather and compile documentation for different projects or purposes Facilitate effective communication and information sharing among team members Record Retention:Manage the retention and disposal of documents in accordance with the organization's policies and legal requirements Continuous Improvement:Identify opportunities for streamlining document control processes and implementing best practices Propose and implement improvements to enhance document management efficiency Requirements:Bachelor's degree or equivalent qualification in a relevant field Proven experience as a Document Controller or in a similar role Familiarity with document management software and electronic document control systems Excellent organizational skills and attention to detail Strong communication and interpersonal skills

Job Title:Executive AssistantExperience4-7YearsLocation:Bangalore : Role & responsibilities Expereince of 4-5 years relevant expereince Should be proficient in managing MS Outlook, scheduling meetings Should have experience in managing Executive international travel with changing dynamics Should have experience in Sr. Management and external stake holder interactions for managing Sr. Ex schedules and travels Good communication skills both written and verbal Good with planning and organizing skills Budget of 10LPA

Candidate should posses good communication skills Should be flexible with work timings Vendor management skill will be an added advantage

Manage and maintain the executives calendar including scheduling appointments, meetings, and travel. Prepare and coordinate documentation for meetings, conferences, and presentations. Handle all confidential and sensitive information with discretion. Screen calls, emails, and other correspondence; respond on behalf of the executive where appropriate. Coordinate travel arrangements and prepare detailed itineraries. Process expense reports and handle reimbursement documentation. Liaise with department heads, corporate office, clients, and vendors as needed. Organize and maintain the filing system (digital and paper-based). Assist with special projects, event planning, and hotel-wide communication initiatives. Track key business metrics and compile regular performance and operational reports. Maintain office supplies inventory for the executive office. Greet and host high-profile guests and visitors. Role & responsibilities Preferred candidate profile

Responsibilities: * Provide administrative support to director * Schedule meetings & appointments * Coordinate office operations * Draft letters & emails * Manage calendar & travel arrangements Provident fund

Role & responsibilities: 1. Business Strategy & Planning Assist the Director in formulating, analyzing, and executing business strategies for growth and expansion. Conduct market research, competitor analysis, and industry benchmarking to support strategic decision-making. Provide insights on sales trends, consumer behavior, and financial performance to drive business improvements. 2. Data Analysis & Reporting Prepare presentations, reports, and dashboards for business performance review meetings. Analyze key business metrics (P&L, revenue growth, cost efficiency) and provide recommendations for improvement. Ensure timely and data-driven decision-making by gathering insights from different departments. 3. Stakeholder Management & Coordination Act as the bridge between the Director and internal/external stakeholders , ensuring smooth communication. Manage relationships with key partners, vendors, and regulatory bodies for business operations. Support in high-level negotiations and coordination with senior leadership teams. 4. Administrative & Operational Support Manage the Directors calendar, meetings, and travel plans effectively. Recording of minutes of meeting and coordinate with respective stakeholders on updates. Organize board meetings, leadership reviews, and key business discussions, ensuring necessary documentation. Handle confidential business information with discretion and professionalism. 5. Innovation & Continuous Improvement Stay updated on industry trends, technological advancements, and best practices to bring innovative ideas. Provide recommendations for improving existing business models, operational efficiencies, and customer engagement. 6. Calendar and Travelling Management Act as a point of contact between the executives, employees, and internal / external stakeholders. Plan and manage calendar, appointments, meetings, and recording of minutes of meeting, and having keen eye on the updates on different assignments given to people. Preferred candidate profile Candidate with having strategic understanding of business shall be preferred. Excellent verbal and written communication skills. Ability to work in a fast-paced environment with minimal supervision. High level of professionalism, discretion, and attention to detail.

Responsibilities: * Manage executive schedule & travel plans * Draft letters & manage correspondence * Coordinate meetings & events * Oversee secretarial operations * Provide administrative support Annual bonus Provident fund

Managing Director's calendar, prepare MIS using SAP HANA/ CBO/ SEFMED/MARG Softwares , schedule appointments, & coordinate meetings, Prepare and edit presentations, reports & documents. Strong coordination skills. Handle Sensitive Information. Required Candidate profile -Male/Female with Bachelor's degree in Business Administration, Management etc. -Knowledge of SAP HANA/ CBO/ SEFMED/MARG MIS Softwares - Option of Work from Home only when MD is travelling.

Location: Nariman point Role & responsibilities: Organize and maintain the Directors calendar, meetings, and appointments. Plan and coordinate domestic/international travel, including itineraries and accommodations. Draft, review, and manage emails, reports, and other communications on behalf of the Director. Prepare agendas, take minutes, and follow up on action items from meetings. Handle confidential documents, manage files, and ensure smooth office operations. Monitor deadlines and support execution of key initiatives. Maintain confidentiality and represent the Director with professionalism. Preferred candidate profile 2-5 years of experience as a Personal Assistant/Executive Assistant supporting senior management Experience handling travel logistics and calendar management. Strong organizational, multitasking, and time management abilities. Familiarity with Kerala or Tamil Nadu culture and languages is an added advantage Excellent verbal and written communication skills . Strong phone etiquette and a polished.

About the Role: This is a fulltime onsite role for a Front Desk Staff at a Royal group of hotels in Bengaluru. The Front Desk Staff will be responsible for phone etiquette receptionist duties customer service communication with guests and computer literacy tasks on a daytoday basis. Daily inquiry calls and feedback or followup calls for customer new leads. Coordinating frontdesk activities phone call inquiries answering phones taking messages managing email and mail correspondence and calendaring Phone Etiquette Receptionist Duties and Customer Service skills Strong Communication skills with Computer Literacy Excellent interpersonal skills and ability to multitask Freshers or Prior experience in hotel or customer service roles

Job Title: Executive Secretary Experience Required: 0-1 years. Qualifications: Masters/ Bachelors in any degree # Maintaining Prospect pipeline # Accounts review & transfers - personal expenses, marketing expenses, Incentives & large deal expenses # Completing Need based reports # Data mining & documentation # Maintain sales record monthwise # Prepare reports, presentations & correspondence accurately & swiftly # client handling : Answer calls, respond to emails & messages # Advanced excel features - V Lookup, H Lookup, Pivot Table & basic Macros is an advantage Office management * Documention - both online & offline *calendar Mgmt - Appointments, Tickets, Meetings, EMI, birthdays & anniversary reminders MD *attendance for all staffs & site engineers *Employees Recruitment, assessment & other formalities *Followups & closure on daily tasks * MD, Company : Social Media – FB, Insta, Linkedin & Twitter - to be handled *Data mining Key relevant Soft skills: 1. Sincere & hardworking 2. Experience on Ms Office is a must 3. Fluent in verbal & written English 4. Willingness to learn & face challenges 5. End to end ownership on tasks 6. Should be proactive

Company : Reputed Group of Companies having corporate office in Chennai and branches across Tamil Nadu doing a turnover of over Rs.1000 crores Position Confidential Female Executive Secretary Qualification : Master's Experience : 10 to 12 yrs experience as Confidential Secretary to MD / CEO in a reputed organisation Reporting to : Functional reporting to M.D and Administrative reporting to Group President Responsibilities Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks Document all minutes of meetings, helping prepare for meetings including key papers, spreadsheet creation and production of agendas Research and prepare documents related to new projects, follow up on pending operational points, assist in presentation of summaries to various executive boards Planning and coordination in arranging external corporate events, such as customer and staff appreciation events Skills and qualifications Well above average written and spoken English communication skills Excellent ability in the usage of MS Word, Excel and Power Point Exceptional interpersonal skills Friendly and professional demeanor Strong time-management skills and ability to organise & coordinate multiple projects Sufficient understanding of finance and accounting terminology to help analyse and prepare reports based on discussions Excellent communication skills in English / Tamil. Spoken Hindi advantageous Looking for Long Term Career MUST BE IMMEDIATE JOINEE

Role & responsibilities Manage the schedules and appointments of senior management. Manage incoming and outgoing mail and deliveries. Assist in administrative tasks such as data entry, filing, and record-keeping. Handle payroll processing for trade center staff. Support the preparation of financial statements and reports. Greet visitors and clients in a professional and friendly manner. Support other departments with ad-hoc tasks as required. Coordinate with vendors and service providers for maintenance and supplies. Preferred candidate profile Proficiency in Korean and English for effective communication. Strong organizational and multitasking abilities. Experience in finance management and basic accounting. Excellent customer service and interpersonal skills. Proficiency in office software (e.g., Microsoft Office Suite). Working Hours : 8.30 A.M. - 5.30 P.M. Working Days: Monday - Friday

As an Associate Director/Director - Compliance based in Gurgaon, you will be responsible for providing secretarial and administration support at board or senior management level. Your role will involve effective communication with internal and external stakeholders, ensuring strict adherence to statutory and regulatory requirements under the Companies Act, 2013. Your excellent organization and time management skills will be crucial in setting and meeting deadlines. You will be required to prepare and file all statutory forms, returns, and documents with the Registrar of Companies and other regulatory bodies accurately and timely. Additionally, you will need to maintain statutory registers, minute books, and other corporate records in compliance with legal requirements. Scheduling and managing various meetings such as Board Meetings, Annual General Meetings, and committee meetings will be part of your responsibilities. In the legal domain, you will oversee and ensure compliance with all applicable Indian laws, rules, and regulations. Providing strategic legal advice to the Management and different departments on a wide range of legal matters affecting business operations will be essential. Keeping up-to-date with legal and regulatory changes and advising on necessary adjustments will be crucial. Drafting, reviewing, negotiating, and finalizing commercial contracts and agreements with various stakeholders will also be part of your duties. To be successful in this role, you should hold a Bachelor's degree in finance, business, law, or a related field. Advanced degrees or professional certifications (e.g., Certified Compliance Professional) are advantageous. A minimum of 15 years of relevant experience in compliance, risk management, or regulatory affairs, preferably with a background in NBFC or banking, is required. In-depth knowledge of Indian financial regulations, RBI guidelines, MCA requirements, and strong leadership skills are essential. Excellent communication, negotiation, analytical, and problem-solving abilities, along with high ethical standards, are also key attributes for this role. Exposure or experience in Internal Audit and Internal risk Control practices will be beneficial.,

DUTIES AND RESPONSIBILITIES: Working closely and effectively to keep MD well informed of upcoming commitments and responsibilities, following up appropriately. Acting as the point of contact between the MD and internal departments, stakeholders and external clients Answering phone calls and emails, and passing on and highlighting messages for the MDs attention Entering data, maintaining databases, keeping records, and drafting correspondence Managing and organizing the MDs diary, and scheduling meetings, appointments and events Taking dictation and meeting minutes, and following up action points Making travel, accommodation and transport arrangements for the MD Providing a bridge for smooth communication with internal departments REQUIREMENTS: Male candidates preferred. Proven work experience as a personal assistant Proficiency in MS Word, Excel, PowerPoint and Outlook, as well as scheduling software such as Google Calendar Strong organizational and time management skills Excellent verbal and written communication skills Discretion and confidentiality, and a pleasant, outgoing personality Able to work in highly demanding environment while being able to handle varying personalities and work styles with grace and tact Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities

AMRITSAR GROUP OF COLLEGES is looking for PA to Principal to join our dynamic team and embark on a rewarding career journey. Reporting to senior management and performing secretarial and administrative duties. Typing, formatting, and editing reports, documents, and presentations. Entering data, maintaining databases, and keeping records. Liaising with internal departments, answering calls, and making travel arrangements. Managing internal and external correspondence on behalf of senior management. Scheduling appointments, maintaining an events calendar, and sending reminders.

Responsibilities: * Coordinate meetings & travel arrangements * Manage correspondence & calendar * Should be very good in excel and word * Provide administrative support to MD * Follow up on taks given

Hiring CS-Male/Female | Kundli | Sonipat Exp.- 3-5yrs Salary- 50-60k Candidate must have experience of Export Import Billing, Documentation etc. Interested Candidate contact on- 8222822052

Job Summary: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support the Managing Director in a fast-paced, dynamic environment. The ideal candidate will act as the MDs right hand, managing schedules, communication, meetings, travel, and confidential matters with utmost discretion and professionalism. Key Responsibilities: Calendar & Schedule Management: Coordinate and manage the MD’s calendar, meetings, and appointments. Ensure optimal time utilization and preparation for all engagements. Communication & Correspondence: Draft, review, and manage emails, letters, reports, and other official communication on behalf of the MD. Maintain professionalism and confidentiality. Travel Management: Organize domestic and international travel, including flights, hotels, visas, itineraries, and expense reports. Meeting Coordination: Schedule and organize internal and external meetings, prepare agendas, take minutes, and ensure follow-ups are actioned. Project Support: Assist in research, presentations, reports, and project tracking. Act as a liaison between the MD and internal/external stakeholders. Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and integrity. Administrative Support: Manage documents, filing, records, and office logistics. Track deadlines, to-do lists, and priorities. Stakeholder Engagement: Coordinate with senior leadership, board members, partners, and clients as required on behalf of the MD.

We are seeking a qualified Company Secretary to lead our secretarial division and ensure comprehensive compliance with corporate governance requirements. The ideal candidate will have expertise in company law, partnership law, and FEMA regulations.

Responsibilities: * Prepare board meetings & annual reports * Ensure FEMA compliance & corporate governance * Maintain company records & statutory filings * Manage ROC matters & secretarial activities

Location: Gurugram, Head Office Experience: 5+ Years Key Responsibilities : 1. Calendar, Travel & Expense Management Manage and coordinate complex calendars across time zones Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics Handle expense claims, reimbursement submissions, and budget tracking Ensure accurate and timely record-keeping for audit purposes 2. Meeting & Event Coordination Schedule and coordinate internal and external meetings, including logistics and venue arrangements Prepare agendas, take detailed meeting notes (MOMs), and maintain recordings of virtual meetings Follow up on action items from meetings to ensure timely completion Support the organization of team events, workshops, offsites, and corporate gifting 3. Communication & Documentation Prepare and edit team presentations, decks, event materials, press releases, and manuals Maintain a comprehensive contact database for managers and external stakeholders Manage internal communications and assist with executive correspondence 4. Vendor & Procurement Support Coordinate vendor onboarding and documentation Create and manage Purchase Orders (POs) Follow up on vendor payments and maintain related records Maintain organized documentation for bills, invoices, and procurement activities Qualifications & Skills: Minimum of 5 years of experience in executive assistance, administration, or operations roles Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.) Strong organizational skills with keen attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and work independently in a fast-paced environment Preferred Attributes: Prior experience supporting senior leadership or cross-functional teams Exposure to procurement systems and vendor management processes Discretion in handling confidential information High degree of professionalism and interpersonal skills

Key Responsibilities: Manage client communication, understand briefs, support concept development, collaborate with creative teams, and ensure timely execution through coordination and follow-ups. Annual bonus Health insurance

Responsibilities: * Provide secretarial support, draft letters & fix appointments. * Coordinate office operations, manage director's schedule. * Manage director's calendar, prioritize tasks & communicate effectively. Provident fund

Responsibilities: * Provide secretarial support, draft letters & fix appointments. * Coordinate office operations, manage director's schedule. * Manage director's calendar, prioritize tasks & communicate effectively. Provident fund