We are looking for a Front Office Cum Admin professional who will be responsible for ensuring smooth office operations and providing administrative support to the management team. The role involves a combination of customer service, office coordination, and administrative tasks to keep the office running efficiently. Key Responsibilities: Front Office Management: Answer incoming calls, respond to queries, and transfer calls to the relevant departments. Greet visitors at the office, register their names and contact details. Provide excellent customer service and assist visitors and staff in a friendly manner. Administrative Support: Assist in managing the schedules, appointments, and travel arrangements for upper management. Handle phone calls, emails, letters, and other correspondence. Maintain organized records and documents. ensuring they are up to date. Support the preparation of reports, presentations, and proposals as needed. Help with administrative tasks as required. Office Coordination: Ensure office supplies and stationary items are stocked and updated regularly. Supervise the housekeeping team to ensure all necessary items are in stock and the office is well-maintained. Coordinate and communicate effectively with other departments to ensure smooth office operations. Miscellaneous Tasks: Assist colleagues with office-related tasks whenever necessary. Maintain after-sale service records and other important data. Skills and Qualifications: Strong communication and organizational skills. Ability to multitask and work efficiently in a fast-paced environment. Friendly and professional demeanor. Good knowledge of office management and administrative procedures. This role is essential to ensure the office functions smoothly and efficiently while providing excellent service to both staff and visitors. Job Type: Full-time Pay: ₹12,000.00 - ₹15,000.00 per month Benefits: Cell phone reimbursement Ability to commute/relocate: Kochi, Kerala: Reliably commute or planning to relocate before starting work (Preferred) Education: Bachelor's (Required) Experience: Office Administration: 1 year (Required) Work Location: In person Application Deadline: 22/03/2025 Expected Start Date: 10/07/2025
Greet and treat customers in a well manner Ensure that contract renewals are done in a timely manner. Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level Organizing company records, overseeing department budgets and maintaining inventory of office supplies. Answer queries by employees and clients Update office policies as needed Maintain a company calendar and schedule appointments Book meeting rooms as required Distribute and store correspondence (e.g. letters, emails and packages) Prepare reports and presentations with statistical data, as assigned Arrange travel and accommodations Schedule in-house and external events Job Type: Full-time Pay: ₹15,000.00 - ₹20,000.00 per month Benefits: Cell phone reimbursement Internet reimbursement Ability to commute/relocate: Cochin, Kochi - 682032, Kerala: Reliably commute or planning to relocate before starting work (Required) Education: Bachelor's (Required) Experience: Administration: 1 year (Required) Language: English (Required) Work Location: In person
We are looking for a smart and dynamic candidate to handle front office operations and provide administrative support to the management team. The ideal candidate should have strong communication and interpersonal skills , with the ability to manage customer interactions, coordinate office activities, and ensure smooth day-to-day operations. Front Office Management: Answer incoming calls, respond to queries, and transfer calls to the relevant departments. Greet visitors at the office, register their names and contact details. Provide excellent customer service and assist visitors and staff in a friendly manner. Administrative Support: Assist in managing the schedules, appointments, and travel arrangements for upper management. Handle phone calls, emails, letters, and other correspondence. Maintain organized records and documents. ensuring they are up to date. Support the preparation of reports, presentations, and proposals as needed. Help with administrative tasks as required. Office Coordination: Ensure office supplies and stationary items are stocked and updated regularly. Supervise the housekeeping team to ensure all necessary items are in stock and the office is well-maintained. Coordinate and communicate effectively with other departments to ensure smooth office operations. Complaint Registration and Follow-Up: Receive and log complaints from customers in a professional and systematic manner. Ensure complaints are appropriately directed to the relevant team or department for resolution. Follow up regularly on complaints, ensuring they are resolved within the stipulated timeframe and maintaining accurate records of the follow-up process. Miscellaneous Tasks: Assist colleagues with office-related tasks whenever necessary. Maintain after-sale service records and other important data. This role is essential to ensure the office functions smoothly and efficiently while providing excellent service to both staff and visitors. Not limited to the above mentioned you will be assigned, responsibilities in discretion of the management. Job Type: Full-time Pay: ₹15,000.00 - ₹17,000.00 per month Benefits: Cell phone reimbursement Internet reimbursement Ability to commute/relocate: Cochin, Cochin, Kochi - 682032, Kerala: Reliably commute or planning to relocate before starting work (Required) Education: Bachelor's (Required) Experience: Administration: 1 year (Required) Language: English (Required) Work Location: In person
The Administration & Operations Executive will oversee the smooth functioning of daily office operations, ensure efficient facility management, support HR-related activities, coordinate with vendors and service providers, and assist in company compliance and documentation processes. The role requires strong organizational skills, attention to detail, and the ability to coordinate with multiple internal and external stakeholders. Key Responsibilities1. Office & Operations Management Monitor daily office operations including biometric attendance, floor management, and coordination with the housekeeping team. Supervise housekeeping schedules and ensure cleanliness and maintenance standards are met. Manage procurement of office supplies, groceries, and other essentials by collecting quotations, preparing purchase orders, and following up with vendors for timely delivery. 2. Facility & Building Management Handle tasks related to company-rented buildings, including rent invoicing, KSEB bill collection, and coordination with tenants for maintenance issues and requirements. Assist in preparing and verifying building-related data such as property tax, maintenance payments, and related documentation. 3. Insurance & Compliance Manage company insurance renewals by coordinating with insurance providers and maintaining updated policy records. Oversee licensing processes, including renewals, inspections, document submissions, and follow-ups with relevant authorities until final approval. 4. Human Resources Support Support recruitment activities including job posting, candidate screening, interview scheduling, and onboarding. Prepare HR-related documents such as offer letters, internal memos, warning letters, and employee file updates. Coordinate with housekeeping agencies and other manpower suppliers regarding attendance and workforce requirements. 5. Vendor & AMC Coordination Coordinate Annual Maintenance Contracts (AMCs) with vendors, obtain quotations, negotiate rates when required, and ensure timely renewal and follow-up on service agreements. 6. Marketing & Product Coordination Assist with digital marketing coordination by working with internal teams and external agencies on monthly campaign planning, approvals, and deliverables. Record customer/product complaints and ensure timely follow-up and resolution with the concerned departments. Skills & Qualifications Bachelor’s degree in Business Administration, Operations, HR, or a related field. 2–4 years of experience in administration & operations Excellent communication skills, both written and verbal. Strong interpersonal skills and the ability to coordinate with multiple teams. Proficiency in MS Office (Word, Excel, PowerPoint). Ability to multitask, prioritize tasks, and manage deadlines effectively. Strong problem-solving skills and attention to detail. Knowledge of compliance, vendor management, and facility operations is an added advantage. Job Type: Full-time Pay: ₹20,000.00 - ₹25,000.00 per month Benefits: Health insurance Internet reimbursement Ability to commute/relocate: Kochi, Kerala: Reliably commute or planning to relocate before starting work (Required) Education: Bachelor's (Required) Experience: Operations: 2 years (Required) License/Certification: Driving Licence (Preferred) Work Location: In person Application Deadline: 10/12/2025 Expected Start Date: 15/12/2025