Key Responsibilities: 1. Project Management: Lead and oversee civil engineering projects, ensuring adherence to project schedules, budgets, and quality standards. Coordinate project teams to optimize performance and mitigate risks throughout project lifecycles. Monitor project progress and implement strategies to ensure successful outcomes. 2. Quantity Surveying: Prepare accurate Bills of Quantities (BOQs) detailing project requirements and materials. Conduct cost analysis and value engineering exercises to optimize project costs while upholding quality standards. Oversee or review the BOQ prepared by back office team. 3. Tendering and Contract Administration: Collaborate with clients, contractors, and subcontractors to clarify project requirements and contractual terms. Review contracts and manage changes, claims, and disputes in compliance with project specifications. 4. Client Coordination and Relationship Management: Cultivate and maintain strong client relationships, ensuring their needs and expectations are met. Act as the primary point of contact for clients, addressing inquiries and resolving issues promptly. Coordinate project meetings, presentations, and progress updates with clients and stakeholders. Attend the client meeting on regular basis 5. Cost Management and Budgeting: Review project budgets, forecasts, and financial reports and give suggestions. Monitor project costs, analyse variances, and implement corrective actions as necessary. Identify opportunities for cost savings and process optimization. 6. Team Leadership and Development: Provide leadership and direction to the civil engineering and project teams. Mentor and coach staff to facilitate their professional growth and development. Allocate resources effectively to support project requirements and departmental objectives. Resolve site related queries. Approve project closure. 7. Preparing SOP and services: Development and Implementation of Standard Operating Procedures (SOPs) and Services: Develop, document, and implement Standard Operating Procedures (SOPs) related to project. Continuously review and update SOPs to reflect best practices and regulatory requirements. Key Result Areas (KRA) GM, Civil Engineering 1. Project Management Deliver projects on time, within budget, and as per quality standards. Monitor progress and mitigate risks proactively. 2. Quantity Surveying Ensure accuracy of BOQs and cost estimates. Drive cost optimization without affecting quality. 3. Tendering & Contracts Review and manage contracts, claims, and changes. Ensure compliance with project and legal terms. 4. Client Coordination Act as the main point of contact. Maintain strong client relationships through regular meetings and updates. 5. Cost & Budget Management Review budgets and control variances. Identify cost-saving opportunities. 6. Team Leadership Lead, mentor, and allocate resources effectively. Resolve site issues and approve project closures promptly. Change Management: Ensure the correct documents, Information transmission to site due to Change Management. Ensure change management process is implemented after approval during the execution process which may be related to design change, client requirement, contract change, regulatory and statutory changes, delay in project or other changes, these changes need to be discussed and planned and executed along with all the respective department concerned. Risk Management: PM will ensure to undertake risk management before the start of the project. Risk management includes identifying and responding to potential issues throughout the project to minimize potential negative impacts and help ensure the safety of the workers. Internal risk management can include issues such as unrealistic scheduling, commitments, and poor planning design. External risk management such as unforeseen regulatory requirements and natural disasters such as rains, earthquake, material availability etc. RISK MANAGEMENT IS DONE TO CREATE CONTIGENCY PLANS TO HAVE A PROACTIVE APPROACH RATHER THAN TO REACT TO RISK SITUATION FOR ALL THE RISKS IDENTIFYIED
Contract & Billing Manager / Purchase Experience: Minimum 10 Years Educational Qualification: B.E. / B. Tech in Civil Engineering (Mandatory) Additional qualification in Supply Chain / Materials Management / Business Administration (Preferred) The position will be based at the project site located in Andheri, Mumbai. Key Responsibilities Procurement & Sourcing Responsible for end-to-end procurement of civil materials, equipment, and related items. Prepare the list of vendors (Material Suppliers) required for project execution (Civil, Electrical, HVAC, Fire Fighting, Concrete, steel Etc.) Preparation of comparative statements of quotations. Collaborate with the office team to recommend suitable vendors to clients. Identify, evaluate, and recommend reliable vendors based on quality, cost, and delivery performance. Should be able to administer contract at site i.e. job responsibilities include enforcing contract conditions / clause during execution as required. Preparation of contract documents, contract conditions, specification etc. for all discipline. Negotiate favourable commercial terms and conditions with suppliers to achieve cost efficiency. Ensure timely availability of materials as per project and departmental requirements. Maintain strong vendor relationships to support long-term business objectives. Contract & Vendor Management Draft, review, and manage vendor and supplier contracts ensuring adherence to organizational policies. Modify and optimize vendor agreements to the organizations advantage. Evaluate vendor performance through regular assessment and maintain approved vendor databases. Handle vendor issues, disputes, and ensure timely payments as per agreed terms. Purchase Operations Prepare Purchase Orders (POs) ensuring accuracy and compliance with procurement procedures. Coordinate for timely receipt of materials, replacements for rejections, and documentation as per ISO standards. Conduct cost analysis and bench-marking to ensure cost competitiveness. Collaborate with internal departments to plan procurement activities aligned with budgets and schedules. Project-Centric Procurement Align procurement plans with project BOQs, timelines, and budgets to ensure seamless project execution. Work closely with project, engineering, planning, and finance teams for procurement forecasting and coordination. Oversee logistics and transportation to ensure timely material delivery to sites, including remote locations. Promote value engineering by exploring alternative materials, vendors, and cost-effective solutions. Governance, Systems & Reporting Drive procurement operations to ensure transparency, traceability, and efficiency. Standardize procurement processes across head office and project sites for consistency and control. Lead MIS reporting, cost tracking, vendor audits, and procurement performance dashboards. Ensure adherence to legal, ethical, and compliance standards in all procurement activities. Inventory & Quality Management Coordinate with stores and inventory teams to maintain optimal stock levels. Implement inventory control measures to prevent overstocking or shortages. Collaborate with quality teams to ensure materials meet defined technical and quality standards. Risk & Cost Management Identify and mitigate procurement and supply chain risks. Implement contingency plans to manage supply disruptions. Continuously identify opportunities for cost reduction and process improvement. Required Skills & Competencies Strong negotiation, communication, and vendor management skills. Excellent analytical ability with a focus on cost analysis and budgeting. Sound knowledge of procurement laws, contract management, and compliance standards. Proficiency in procurement software will be considered an added advantage. Leadership qualities with decision-making and team management capabilities. Strong organizational, planning, and multitasking abilities. Experience Required In 1. Sourcing and procurement of building materials. 2. Vendor selection, evaluation, and relationship management. 3. Contract negotiation and administration. 4. Cost analysis and risk assessment. 5. Ensuring compliance with statutory and internal procurement policies. 6. On-time resource delivery and supply chain optimization.