Proposal Coordinator - Smart Technologies

Proposal Coordinator – Smart Infrastructure Group/ Smart Technologies

Roles and Responsibilities:

• Analyzes U.S. Federal, State, and local government RFPs, RFQs, and task orders, especially those related to instrumentation, sensor-based monitoring systems, data management solutions, and other smart infrastructure initiatives.
  
• Develops and maintains detailed compliance matrices aligned with Federal Acquisition Regulation (FAR), agency-specific guidelines (e.g., DOT, DOE, FEMA), and other relevant instructions to ensure a fully compliant and responsive submittal.
  
• Leads internal proposal kickoff sessions with SIG’s technical and business teams to review solicitation requirements, identify key deliverables, and assign writing responsibilities across technical and management sections.
  
• Authors or coordinates the development of proposal content related to:
  
• • Instrumentation and sensor integration
    
  • Remote monitoring and real-time data platforms
    
  • AI/ML-enhanced analytics
    
  • Infrastructure resiliency and disaster recovery systems
    
  • Cloud-native and hybrid architecture solutions (e.g., Azure, AWS GovCloud)
    
• Oversees development of standard proposal elements including executive summaries, past performance narratives (CPARS-aligned), resumes in federal format (SF 330 or equivalent), and technical/management plans that align with procurement objectives.
  
• Serves as the point of contact across proposal teams, subcontractors, and teaming partners for all matters related to RFQ/RFP interpretation, amendment tracking, and Q&A submissions.
  
• Designs and maintains proposal templates consistent with federal and state formatting norms (e.g., section headers, page limits, font and margin requirements) and ensures all required forms (e.g., SF 1449, Attachment A/B/C, pricing sheets) are completed accurately.
  
• Manages the full proposal lifecycle, including coordination with graphics and desktop publishing for production of high-quality print-ready and electronic PDF submissions, compliant with agency upload requirements (e.g., eProcurement, BidSync, Grants.gov, SAM.gov portals).
  
• Performs final quality and compliance checks to ensure each proposal submission is compliant, compelling, and complete, meeting all evaluation criteria outlined in the RFP.

Qualifications:

• Bachelor’s or Master’s degree in Business, Engineering, Communications, or a related technical discipline.
  
• 3–7 years of experience in government proposal coordination or management, preferably in the smart infrastructure, IT modernization, or A/E/C sectors.
  
• Strong knowledge of U.S. Federal and State procurement processes, particularly in relation to agencies such as DOT, USDA, FDOT, GSA, Army Corps, and FEMA.
  
• Exceptional organizational skills and attention to detail, with proven ability to manage simultaneous projects and meet firm deadlines.
  
• Advanced proficiency in Microsoft Office Suite (especially Word and Excel); familiarity with Adobe Creative Cloud (InDesign, Illustrator, Acrobat Pro) is a plus.
  
• Experience with proposal development tools (e.g., SharePoint, Smartsheet, Deltek, Proposify, or GovWin IQ) is advantageous.

Position Type/Expected Hours of Work

This is a full-time position, with a minimum expectation of 45 hours per week. Dependent on workload, hours may be somewhat flexible, and some late evenings and weekends may be required.