Procurement Executive

Key Responsibilities:

1. Admin Sourcing & Tendering

• Manage the end-to-end tendering process

  for requirements of corporate admin and cross functional departments including office fit-outs, facility management, IT infrastructure, corporate travel agencies, and employee medical/life insurance.

• Prepare and issue RFP and RFQ packages

  based on internal stakeholder briefs for both the Dubai and India locations.

• Conduct thorough commercial evaluations

  of incoming bids alongside technical reviews performed by IT, HR, or Facility operations teams.

2. Contract Drafting & Negotiation

• Negotiate commercial terms, service level agreements (SLAs), and delivery schedules

  with regional vendors to maximize cost optimization and achieve annual savings targets.

• Draft, review, and renew corporate agreements

  , including Annual Maintenance Contracts (AMCs), office leases, and global software subscriptions, utilizing standard contract templates.

• Manage contract variations

  , scope adjustments, and service addendums across both regional offices.

3. Vendor & Compliance Management

• Establish and maintain a pre-qualified database

  of reputable regional vendors, suppliers, and service providers in Dubai and India.

• Assess vendor performance regularly

  against contract SLAs, delivery timelines, and key performance indicators (KPIs).

• Ensure full compliance

  with local corporate laws, customs regulations for cross-border shipping, and tax structures (such as UAE VAT and India GST).

4. Cross-Functional Stakeholder Management

• Collaborate closely with HR, IT, Finance, and Facility Heads

  across both regions to map out quarterly and annual procurement schedules.

• Advise internal management teams

  on cost-saving alternatives, volume discounts, and shared services between the Dubai and India entities.

• Align with the finance department

  to track administrative cash flows, process vendor milestone payments, and manage corporate credit card/petty cash reconciliations.

Requirements

Skills

• 1-3 years of procurement experience, with a significant focus on Admin, HR, Legal and consulting services

• Negotiation Skills:

  Proven track record of successfully negotiating high-value corporate contracts and global service level agreements.

• Contractual Knowledge:

  In-depth familiarity with corporate service contracts, liability clauses, non-disclosure agreements (NDAs), and corporate insurance requirements.

• Software Proficiency:

  Mastery of ERP systems (SAP, Oracle, or Microsoft Dynamics) and advanced Microsoft Excel for spend analysis.

• Cross-border experience

  managing vendors or office setups in both the Middle East (specifically Dubai) and India is highly preferred.

Education

• Bachelors Degree

  in Engineering or Business Administration, Supply Chain Management, Commerce, or a related field (Mandatory).

• Professional certification

  in procurement (e.g., CIPS, MCIPS, or CPM) is highly advantageous.

Preferred

• Exposure to real estate/construction or large multi-entity group structures
• Experience managing multi-market logistics (India, GCC, UK, or similar investor markets)